Executive Assistant - SVP of Marketing

Momentous; Park City (UT); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health, Vision, Dental, Life insurance

Pet Insurance

Disability & Critical Illness coverage

401k Match

Unlimited PTO

Finish Line Fridays (early Friday)

Observed holidays (18 days in 2026)

Annual $1,000 perks program

Team workouts and lunches

Access to Momentous products

Job summary

Momentous is seeking an Executive Assistant to the SVP of Marketing to serve as a trusted strategic partner, translating leadership priorities into action and ensuring initiatives move forward efficiently. The role balances detailed administrative execution with high-level business coordination in a fast-paced environment.

You will manage complex schedules, coordinate cross-functional priorities, track critical initiatives, and help establish rhythms that keep the Marketing team focused and

Qualifications

• 5–7 years in EA/Executive Support/Operations roles, preferably in fast-growing environments.
• Experience supporting senior executives and driving cross-functional follow-through.
• Bachelor's degree preferred but not required with relevant experience.
• Excellent organizational, prioritization, and time-management skills with meticulous attention to detail.
• Strong written and verbal communication, ability to synthesize complex information.
• Proven ability to coordinate multiple initiatives, stakeholders, and priorities.
• Discretion and sound judgment handling confidential information.
• Proficiency with Google Workspace and presentation tools; familiarity with collaboration platforms.

Responsibilities

• Manage SVP of Marketing's calendar, inbox, travel, expenses, and day-to-day logistics.
• Prioritize competing requests and align time/resources with business priorities.
• Prepare materials ahead of meetings; resolve scheduling or operational challenges.
• Maintain discretion handling sensitive information and make decisions on leadership’s behalf when appropriate.
• Coordinate contracts, agreements, and departmental expenses as needed.
• Serve as strategic thought partner and operational extension of the SVP of Marketing.
• Track initiatives, deliverables, and commitments across Marketing; identify blockers.
• Organize meeting notes and create concise summaries with next steps.
• Develop agendas and prep materials for leadership meetings; capture decisions and actions.
• Pilot AI-enabled productivity tools and help implement streamlined workflows.

Skills

Google Workspace

Executive calendar mgmt

Presentation tools

Asana

Ninety

Stakeholder management

Project coordination

Discretion

Education

Bachelor's degree preferred

Tools

Asana

Ninety

Job description

Momentous is a dynamic, fast-growing human performance company offering the highest quality supplements designed to enhance physical and cognitive well-being. At Momentous, we believe that people at their best will produce a positive impact in their personal lives, communities, and, ultimately, the world. No matter our customer's goal or what they want to achieve, we are on a relentless quest to help them get there. We work with some of the greatest minds in science and athletic performance who tap into the latest research and real-world experience to create a portfolio of products designed with one common goal—to help our customers be their best.

What we’re proud of:

• Best in the field. We have built an advanced network of world-renowned experts in the field of human performance.
• Trusted and used by the best. We are honored to work with more than 200 teams in professional and NCAA sports, including Stanley Cup Champions, Tour de France winners, and all NFL Teams.
• Push what’s possible. We were named to the prestigious Inc. 5000 list as one of the fastest-growing companies in the US in 2023, 2024, 2025 and 2026 and recognized on Inc’s Best Places to Work list.

Position Summary

The Executive Assistant to the SVP of Marketing serves as a trusted strategic and operational partner, helping drive executive effectiveness, team alignment, and execution across Momentous' Marketing organization. This role extends beyond traditional executive support, operating in a chief-of-staff-like capacity to help translate leadership priorities into action, improve communication, and ensure key initiatives move forward efficiently.

Working closely with the SVP of Marketing, this role manages complex executive logistics, coordinates cross-functional priorities, tracks critical initiatives, and helps establish the processes and operating rhythms that keep the Marketing team focused and accountable. The Executive Assistant anticipates needs, identifies potential roadblocks, and brings structure and clarity to a fast-paced, evolving environment.

This is a highly visible, high-trust position requiring exceptional judgment, discretion, strategic thinking, and a proactive, solutions-oriented mindset. Success requires the ability to move seamlessly between detailed administrative execution and broader business coordination while serving as a trusted extension of the SVP of Marketing. The ideal candidate is a true business partner, not just an administrator — someone who anticipates needs and identifies opportunities to streamline workflows, improve communication, and protect leadership focus.

Responsibilities:

• Manage the SVP of Marketing's calendar, inbox, scheduling, travel arrangements, expenses, and day-to-day executive logistics.
• Proactively prioritize competing requests, protect leadership focus, and ensure time and resources align with key business priorities.
• Anticipate executive needs, prepare materials and information ahead of meetings, and proactively resolve scheduling or operational challenges.
• Exercise sound judgment and discretion in managing sensitive information, prioritizing requests, and making decisions on behalf of the SVP of Marketing when appropriate.
• Coordinate contracts, agreements, executive documents, and departmental expenses as needed.

Strategic Coordination & Execution

• Serve as a strategic thought partner and operational extension of the SVP of Marketing, helping translate priorities, discussions, and decisions into clear actions and follow-through.
• Track key initiatives, deliverables, and commitments across the Marketing organization, proactively identifying outstanding actions and potential roadblocks.
• Coordinate cross-functional projects and communication to improve alignment, accountability, and execution.
• Organize meeting notes, brainstorms, and working documents into concise summaries, actionable updates, and clear next steps.
• Follow up with team members and cross-functional stakeholders to ensure decisions are implemented and commitments remain on track.

Leadership Meetings & Team Communication

• Develop agendas, prepare supporting materials, and coordinate recurring leadership and departmental meetings.
• Own meeting follow-up, including capturing decisions, documenting action items, and maintaining visibility into progress and accountability.
• Assist with creating, formatting, and polishing executive presentations, reports, and strategic communications.
• Support clear, consistent communication of leadership priorities, business updates, and key decisions throughout the Marketing organization.
• Maintain organized documentation and information-sharing practices that improve team efficiency and collaboration.

Marketing Team Operations & Process Improvement

• Partner with the SVP of Marketing to identify opportunities to streamline workflows, improve communication, and increase operational effectiveness.
• Proactively engage with Marketing team members to understand needs, identify blockers, and help coordinate solutions.
• Support improvements to team processes, project tracking, and organizational systems that strengthen execution and accountability.
• Pilot, document, and help implement AI-enabled tools, automations, and productivity workflows to improve team efficiency.
• Provide coordination and logistical support for Marketing team meetings and team-specific activities as needed.

Qualifications:

Education & Experience

• 5–7 years of experience as an Executive Assistant, Executive Business Partner, Operations Manager, or similar role.
• Experience supporting senior executives in fast-paced, high-growth environments preferred.
• Experience coordinating complex projects, managing executive priorities, and driving cross-functional follow-through.
• Bachelor's degree preferred but not required with relevant experience.
• Exceptional organizational, prioritization, and time-management skills with meticulous attention to detail.
• Strong written and verbal communication skills, including the ability to synthesize complex information into clear, actionable updates.
• Strong project coordination capabilities with the ability to manage multiple initiatives, stakeholders, and competing priorities.
• Excellent judgment and discretion when handling confidential information and acting on behalf of senior leadership.
• High proficiency with Google Workspace, executive calendar management, presentation tools, and collaboration platforms; experience with Asana or Ninety is a plus.
• Proactive problem-solving skills with the ability to anticipate needs, identify obstacles, and drive resolutions independently.
• Systems-minded approach with an interest in process improvement, automation, and AI-enabled productivity tools.

Attributes

• Highly proactive, resourceful, and comfortable operating with ambiguity in a fast-paced environment.
• Demonstrates strong business judgment, executive presence, and the ability to build trust across all levels of the organization.
• Balances strategic thinking with exceptional attention to detail and hands-on execution.
• Brings an ownership mentality, strong follow-through, and a bias toward action.
• Low-ego, collaborative, adaptable, and service-oriented.
• Passionate about health, wellness, and a high-performance lifestyle.

BENEFITS

• Our fast-paced, high growth environment creates a strong opportunity for professional development born from evolving experiences
• Health/Vision/Dental/Life/Pet/Accident/Disability/Critical Illness
• Fertility benefits, caregiver concierge, and financial planning benefits
• 401k Match
• Unlimited PTO
• Finish Line Fridays - finish at 3:00 every Friday
• Generous set of observed holidays (18 days of office closure in 2026)
• $1,000 annual perks program to support a high-performance lifestyle
• Team workouts and lunches
• Access to Momentous products and merchandise

LOCATION

This is a hybrid role based out of our Park City headquarters.

EQUAL EMPLOYMENT OPPORTUNITY

Momentous provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are committed to bringing together individuals from different backgrounds and perspectives and providing employees with a safe and welcoming work environment where everyone can thrive. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Momentous’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.