Executive Assistant, SVP Deputy General Counsel

HP Inc.; Palo Alto (CA); Presencial; USD 44.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Generous paid time off

Descripción de la vacante

HP Inc. is seeking an Executive Assistant to support the SVP & Deputy General Counsel for Trust & Privacy, Trade and Enterprise Operations Legal. The role requires extensive knowledge of company policies and complex assignments.

You will manage calendars, coordinate with other EAs, and ensure travel and expense processes are handled efficiently. Qualified candidates will have strong PowerPoint skills, excellent communication, and the ability to work independently with discretion.

Formación

• High school graduate; two years or more of college-level education highly preferred.
• Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education.
• Strong PowerPoint skills are mandatory.
• Able to run meetings with high-level executives.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Discretion with confidential information.
• Proficient with standard office equipment and collaboration tools.

Responsabilidades

• Provide exemplary administrative support to the Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations Legal.
• Manage calendar for the Leadership Team, including meeting prioritization and resolving conflicts.
• Coordinate with other Executive Assistants to align calendars and assist in scheduling for the Leadership Team.
• Oversee travel arrangements and travel-related problem solving.
• Complete expense reports accurately and timely.
• Assist in planning and scheduling meetings, including travel, hotel, and ground transportation.
• Adhere to HP policies on travel and expenses.
• Provide leadership and partnership to other Legal Assistants for consistent experience.
• Build a strong network to ensure timely, accurate work completion.
• Handle complex assignments with minimal supervision and apply judgment and initiative.

Conocimientos

PowerPoint skills

Meeting facilitation

Time management

Verbal communication

Written communication

Gatekeeping

Confidentiality

Interpersonal skills

Proficiency in Zoom/Teams

Notary certification

Educación

High school graduate

2+ years college-level education

7+ years legal experience

Herramientas

Microsoft Office

Descripción del empleo

Executive Assistant, SVP Deputy General Counsel

Description -

HP's Legal team is responsible for all of HP's legal matters, including government relations, brand security, trust & privacy, trade, enterprise operations, intellectual property, ethics, compliance, and legal counsel representation in every region. We are a mix of attorneys and non-attorneys. We value teamwork, engagement, honesty, forward thinking, and open communication. We are proud of the culture we have created. By bringing together varied perspectives, we challenge each other and develop new and creative solutions. We want to find, grow, and keep the very best employees in the industry by valuing differences, offering amazing careers, and having fun.

We are seeking an Executive Assistant for the SVP & Deputy General Counsel for Trust & Privacy, Trade and Enterprise Operations Legal.

Applies extensive knowledge of the job skills, company policies, and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision, and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Typically provides guidance to other non- exempt employees.

Responsibilities:

• Provide exemplary administrative support to the Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations Legal
• Manages calendar for the Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly
• Works closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, works with L1 Executive Leadership Team to align meetings as needed
• Ensures all travel-related needs are met, and any issues are addressed as soon as possible
• Completes expense reports in a timely and efficient manner, while ensuring accuracy
• Assists in planning and scheduling meetings – both large and small - for the Trust & Privacy, Trade, and Enterprise Operations Legal Organization. May include travel, hotel bookings, and ground transportation
• Understands and ensures adherence to HP policies and procedures, including those related to travel and expenses
• Provides leadership and partnership to other Assistants in Legal to ensure alignment and a consistent experience
• Builds a strong network to ensure work is completed in a timely and accurate manner
• Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions
• Completes work with minimal supervision/direction

Type of Experience Needed:

• Ability to work independently
• Strong PowerPoint skills (Mandatory)
• Ability to run meetings with high-level executives
• Strong time management and ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Strong problem-solving and decision-making skills needed
• Ability to act as a gatekeeper and elevate relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, collaboration tools such as Zoom and Teams, projectors).
• Ability to work effectively with minimal supervision
• Strong interpersonal skills and relationship building
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Intermediate or Advanced with Microsoft Office Suite and communication tools
• Ability to perform under pressure
• Notary certification preferred

Education Required:

• High school graduate; two years or more of college-level education highly preferred.
• Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education

The pay range for this position is $32 to $38 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.

Benefits:

HP offers a comprehensive benefits package for this position, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including;
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview

[https://hpbenefits.ce.alight.com/])

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

#LI-POST

Job -

Administration

Schedule -

Full time

Shift -

No shift premium (United States of America)

Travel -

25%

Relocation -

No

Equal Opportunity Employer (EEO)

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy (https://www8.hp.com/h20195/v2/GetDocument.aspx?docname=c08129225) or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal (http://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) "