Executive Assistant: Sutter West Bay Medical Group

Sutter Health - Bay Area; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous benefits package

Robust retirement plan

Professional development opportunities

Job summary

Sutter West Bay Medical Group seeks an organized Executive Assistant to provide comprehensive administrative support across leadership and governance structures. This role ensures smooth operations, effective communications, and coordination among senior leaders and committees.

Responsibilities include managing calendars, scheduling, travel logistics, meeting preparation, and onboarding support for new hires. Hybrid work with occasional travel to SWBMG locations is required.

Qualifications

• Associate’s degree required; bachelor's degree preferred.
• Minimum 3 years of administrative or executive support experience in healthcare.
• Ability to manage multiple priorities and maintain confidentiality.
• Excellent written and verbal communication; strong organizational skills.
• Experience supporting leadership teams or committees is a plus.

Responsibilities

• Provide high-level administrative and calendar support for medical group leaders.
• Coordinate meetings, prepare agendas, distribute minutes, and track action items.
• Support onboarding and preboarding processes.
• Assist with travel and event logistics as needed.

Skills

Organizational skills

Time management

Written & verbal communication

Confidentiality

Independent and collaborative work

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Opportunity Information

Sutter West Bay Medical Group (SWBMG) is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support across multiple leadership functions and strategic committees. This role is essential in ensuring smooth operations, effective communication, and coordination within the group's leadership and governance structures.

Key Responsibilities

• Provide administrative support for key committees including:
• Professional Affairs Committee
• Benefits Committee
• Culture & Experience Committee
• Coordinate logistics, prepare agendas, take and distribute meeting minutes, and track follow-up actions.
• Support the Mentoring Program by managing communications, scheduling, and documentation.

Administrative Onboarding & Preboarding

• Facilitate administrative onboarding and preboarding processes for new hires.
• Coordinate with HR and department leaders to ensure a seamless experience for incoming team members.

Leadership & Executive Support

• Provide high-level administrative and calendaring support to Medical Group physician and business leaders.
• Manage complex calendars, schedule meetings, and coordinate travel and event logistics as needed.
• Support additional PLT (Physician Leadership Team) initiatives and projects.

Qualifications

• Education: Associate's degree required; bachelor's degree preferred.
• Experience: Minimum 3 years of administrative or executive support experience, preferably in a healthcare or medical group setting.
• Skills:
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to manage multiple priorities and maintain confidentiality.
  • Comfortable working independently and collaboratively in a fast-paced environment
• Preferred Qualifications:
  • Experience supporting leadership teams or committees.
  • Familiarity with healthcare operations or medical group structures.
  • Knowledge of onboarding processes and event coordination.
• Work Environment:
  • Hybrid work environment with occasional in-person meetings and events.
  • May require occasional travel to various SWBMG locations.

Benefits

• Generous benefits package.
• Robust retirement plan
• Professional development opportunities in teaching, research, mentorship, leadership, and community service

Equal Opportunity Statement

It is the policy of the Sutter West Bay Medical Group (SWBMG) to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of race, color, creed, religion, marital status, sex, sexual orientation, gender identity or expression, ancestry, national origin, age, medical condition, disability or status as a veteran or a disabled veteran. We promote the full realization of equal employment opportunities through a positive continuing program within our service area. Equal employment opportunities apply to every aspect of SWBMG's employment policies and practices.