Executive Assistant (Supporting CIO, CCSO, and CFO)

Bentley Systems; Exton (Chester County); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A leading company in infrastructure software is seeking an experienced Executive Assistant to support senior executives. This role involves managing complex responsibilities, promoting effective communication, and ensuring organizational culture. The ideal candidate will have over 5 years of experience and strong proficiency in Microsoft Office 365.

Benefits

Competitive salary and benefits

Colleague Recognition Awards

Supportive and collaborative environment

Qualifications

• Over 5 years’ experience as an Executive Assistant or Personal Assistant.
• Ability to handle sensitive information discreetly.
• Experience working across different global time zones.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Facilitate collaboration and information flow between departments.
• Organize meetings, conferences, and events.

Skills

Organizational skills

Time management

Problem-solving

Interpersonal skills

Tools

Microsoft Office 365

ERP systems

Job description

Executive Assistant

Location: U.S. – Eastern Time Zone (open to remote, hybrid, or in-office)

Position Summary:

Bentley Systems is an infrastructure engineering software company. Globally, infrastructure professionals rely on Bentley software to design, build, and operate resilient infrastructure across transportation, water, energy, cities, and more. We are committed to advancing infrastructure for a better quality of life.

Currently, Bentley employs approximately 5,500 people across 42 global locations.

We are seeking an experienced Executive Assistant to support three executives: our Chief Information Officer (CIO), Chief Financial Officer (CFO), and Chief Colleague Success Officer (CSSO). This role is based at our headquarters in Exton and involves managing a complex array of responsibilities, relationships, commitments, and accountabilities.

You are an ideal candidate if you have experience in enterprise software or high-tech environments, are highly proficient with business applications (Office, ERP systems, etc.), and can handle multiple tasks with clear prioritization.

Key Responsibilities:

1. Executive Support: Manage calendars, schedule meetings, coordinate travel, filter requests, and prepare leaders for meetings with research and talking points.
2. Coordination: Facilitate collaboration and information flow between departments as a liaison.
3. Event Planning: Organize meetings, conferences, and events, managing all logistical details.
4. Program Management: Assist in executing small programs and initiatives aligned with organizational goals.
5. Culture and Communication: Promote organizational culture through effective communication and support of leadership initiatives.
6. Administrative Tasks: Prepare reports, presentations, and documentation ensuring quality and timeliness.
7. Project Support: Support the completion of special projects and initiatives.
8. Physical requirements include sitting or standing at will while working on a computer, with communication via in-person, Microsoft Teams chat, calls, and meetings.
9. Travel to the Exton office is required for meetings.

Required Knowledge, Skills, and Experience:

1. Over 5 years’ experience as an Executive Assistant or Personal Assistant supporting senior management in a fast-paced environment.
2. Ability to handle sensitive information discreetly and maintain confidentiality.
3. Proactive with high initiative and problem-solving skills.
4. Exceptional organizational and time management skills, capable of managing multiple priorities.
5. Experience working across different global time zones, often asynchronously.
6. Proficiency in Microsoft Office 365 and other relevant software; knowledge of IT and People Systems is a plus.
7. Strong interpersonal skills for building relationships and collaborating across diverse teams.

What We Offer:

• A great team and culture – see our recruitment video.
• An exciting career supporting a global leader in infrastructure software.
• Competitive salary and benefits.
• Opportunity to work within a diverse, international team.
• A supportive and collaborative environment.
• Colleague Recognition Awards.

#LI-SH #LI-Remote #LI-Hybrid

About Bentley Systems

Bentley Systems (Nasdaq: BSY) is an infrastructure engineering software company providing innovative solutions to advance global infrastructure. Our software is used worldwide for designing, constructing, and operating roads, bridges, transit systems, water utilities, buildings, and industrial facilities. Powered by the iTwin Platform, our offerings include MicroStation, Bentley Open applications, Seequent’s geotechnical software, and more. Bentley employs approximately 5,200 colleagues and generates over $1 billion in revenue across 194 countries. www.bentley.com

Equal Opportunity Employer:

Bentley is committed to equal employment opportunity and considers all qualified applicants regardless of race, color, sex, sexual orientation, gender identity, disability, pregnancy, veteran status, religion, national origin, age, genetic information, or other protected characteristics. We also provide reasonable accommodations for applicants with disabilities. Requests can be made by calling 610-458-5000 or emailing [e-mail].