Executive Assistant (Supporting CIO, CCSO, and CFO)

BENTLEY SYSTEMS, INC.; Exton (Chester County); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A leading infrastructure engineering software company is seeking an Executive Assistant to support senior management. The role involves managing complex responsibilities, coordinating travel, and facilitating communication across departments. Ideal candidates will have significant experience in fast-paced environments, strong organizational skills, and proficiency in Microsoft Office 365.

Benefits

Competitive salary and benefits

Collaborative and supportive environment

Qualifications

• 5+ years’ experience as an Executive Assistant or Personal Assistant.
• Proficiency in Microsoft Office 365.
• Strong interpersonal skills and ability to build relationships.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Organize and manage meetings, conferences, and events.
• Prepare reports, presentations, and documentation.

Skills

Organizational skills

Time management

Problem-solving

Interpersonal skills

Tools

Microsoft Office 365

Job description

Select how often (in days) to receive an alert:

Executive Assistant (Supporting CIO, CCSO, and CFO)

Location: U.S. – Eastern Time Zone (open to remote, hybrid, or in-office)

Position Summary:

Bentley Systems is an infrastructure engineering software company. Around the world, infrastructure professionals rely on Bentley software to help design, build, and operate better and more resilient infrastructure for transportation, water, energy, cities, and more. We are advancing infrastructure for a better quality of life.

Today, Bentley employs approximately 5,500 people across 42 global locations.

We are seeking an experienced Executive Assistant to support three executives: the Chief Information Officer (CIO), Chief Financial Officer (CFO), and Chief Colleague Success Officer (CCSO), from our headquarters in Exton. The role involves managing a complex array of responsibilities, relationships, commitments, and accountabilities.

You are an ideal candidate if you have experience in enterprise software or high-tech industries, are highly proficient with business applications (Office suite, ERP systems, etc.), and can handle multiple tasks with clear priorities.

Key Responsibilities:

1. Executive Support: Manage calendars, schedule meetings, coordinate travel, filter requests, and prepare leaders for meetings with relevant content and talking points.
2. Coordination: Facilitate collaboration and information flow between departments.
3. Event Planning: Organize and manage meetings, conferences, and events, handling all logistical details.
4. Program Management: Assist with small programs and initiatives, ensuring timely execution aligned with organizational goals.
5. Culture and Communication: Promote organizational culture through effective communication and support leadership efforts to foster a positive work environment.
6. Administrative Tasks: Prepare reports, presentations, and documentation, ensuring quality and timeliness.
7. Project Support: Contribute to the successful completion of special projects and initiatives.
8. Physical and Communication Requirements: Sit or stand as needed while working on a computer. Communicate with managers, peers, and colleagues via in-person and digital channels like Microsoft Teams.
9. Travel: Ability to travel to the Exton office for meetings.

Required Knowledge, Skills, and Experience:

• 5+ years’ experience as an Executive Assistant or Personal Assistant supporting senior management in a fast-paced environment.
• Discretion and ability to maintain confidentiality.
• Proactive with high initiative and problem-solving skills.
• Exceptional organizational and time management skills, capable of managing multiple tasks.
• Experience working across different global time zones, often asynchronously.
• Proficiency in Microsoft Office 365 and ability to produce high-quality presentations and briefing materials. Knowledge of IT and People Systems is a plus.
• Strong interpersonal skills and ability to build relationships with diverse teams.
• Opportunity to be part of a leading software company serving architecture, engineering, and construction sectors.
• Competitive salary and benefits, with a collaborative, diverse, and supportive environment.

#LI-SH

#LI-Hybrid

About Bentley Systems

Bentley Systems (Nasdaq: BSY) provides innovative infrastructure engineering software to advance the world’s infrastructure, supporting both the economy and the environment. Our solutions are used globally for designing, constructing, and operating infrastructure assets like roads, bridges, water systems, utilities, buildings, and more. Powered by the iTwin Platform, our offerings include MicroStation, Bentley Open applications, Seequent’s software, and Bentley Infrastructure Cloud products like ProjectWise, SYNCHRO, and AssetWise. We have over 5,200 colleagues worldwide, generating over $1 billion in annual revenue.

Equal Opportunity Employer:

Bentley is committed to equal employment opportunity and considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, disability, pregnancy, veteran status, religion, national origin, age, genetic information, or other protected characteristics. We also provide reasonable accommodations for applicants with disabilities upon request. For accommodation requests, contact 610-458-5000 or [e-mail].

© 2025 Bentley Systems, Incorporated