Executive Assistant, Sr. - Remote

Wiraa; United States; Remote; USD 90,000 - 125,000; Full time

Benefits offered by this job

Flexible Paid Time Off

Team Member Resource Groups

Equity Compensation & Employee Stock购买

Growth and Development Fund

Parental Leave

Home Office Support

Job summary

GitLab is seeking a Senior Executive Assistant to support the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development within the CRO organization. You will manage shifting priorities, coordinate calendars across multiple time zones, arrange travel, and prepare meetings to keep leadership focused on delivering customer value.

In your first year, you will build trusted relationships, implement reliable scheduling processes, participate in team discussions, and drive

Qualifications

• Experience supporting multiple senior leaders or VP‑level executives in a technology company.
• Ability to learn and adapt to different working styles and business priorities.
• Strong bias for action and ownership, with the ability to act independently and communicate progress.
• Proven skill managing complex calendars across multiple time zones with sound judgment.
• Experience coordinating domestic and international travel, events, and anticipating logistics.
• Proficiency with Google Workspace, Slack, Zoom, Navan, Claude, GitLab, and other administrative tools.
• Experience with expense reporting, recruiting coordination, and onboarding logistics.
• Excellent communication skills across functions and levels.
• Demonstrated sound judgment handling confidential information.

Responsibilities

• Manage complex, high‑volume calendars for two VPs across multiple time zones, advising on prioritization.
• Prepare and coordinate recurring leadership meetings, all‑hands, agendas, and materials.
• Participate in team calls to identify action items and ensure follow‑through.
• Coordinate domestic and international travel logistics including flights and lodging.
• Plan and execute off‑sites, team‑building activities, and company kickoffs.
• Partner with Recruiting on interview scheduling and onboarding processes.
• Prepare monthly expense reports for leaders, ensuring receipts and reconciliation.
• Leverage AI tools to streamline research, drafting, and admin tasks, validating outputs.
• Provide temporary coverage for other executive support partners and lead special projects.

Skills

Experience supporting multiple senior

Ability to learn/adapt

Bias for action

Calendar management across time zones

Travel coordination

Effective communication

Discretion with confidential info

AI tools for admin tasks

Tools

Google Workspace

Slack

Zoom

Navan

Claude

GitLab

Job description

About The Company

GitLab is the intelligent orchestration platform for DevSecOps, enabling organizations to increase developer productivity, improve operational efficiency, reduce security and compliance risks, and accelerate digital transformation. Trusted by more than 50 million registered users and over 50% of the Fortune 100, GitLab empowers teams to ship better, more secure software faster. Our culture embraces AI as a core productivity multiplier, encouraging all team members to integrate AI into their workflows to enhance efficiency, innovation, and impact. At GitLab, careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture, driven by core values and continuous knowledge exchange, enables team members to reach their full potential while collaborating with industry leaders to solve complex problems. Join us to co-create the future and transform how the world develops software.

About The Role

As a Senior Executive Assistant within GitLab’s Chief Revenue Officer (CRO) organization, you will provide critical support to the VP, Global Solution Architects and the VP, High Velocity Sales & Sales Development. Your role will be pivotal in helping these leaders maintain focus on delivering customer value by managing shifting priorities, anticipating logistical needs, and ensuring follow‑through on commitments. In your first year, you will build trusted relationships and establish reliable processes for scheduling, meeting preparation, travel coordination, events, recruiting support, and expense management. This position extends beyond traditional calendar management, involving active participation in team discussions, identifying next steps, and keeping leadership informed as projects progress. This US‑based role prefers candidates in Central or Eastern time zones but also welcomes those in Pacific time with flexibility to support global teams.

Qualifications

• Experience supporting multiple senior leaders or VP‑level executives simultaneously in a technology company
• Ability to learn and adapt to different working styles and business priorities
• Strong bias for action and ownership, with the ability to act independently and communicate progress effectively
• Proven skill managing complex calendars across multiple time zones with sound judgment on prioritization
• Experience coordinating domestic and international travel, events, and anticipating logistical dependencies
• Proficiency with Google Workspace, Slack, Zoom, Navan, Claude, GitLab, and other administrative tools
• Experience with expense reporting, recruiting coordination, and onboarding logistics
• Excellent communication skills, able to interact clearly and professionally across functions and levels
• Demonstrated sound judgment handling confidential information and building trusted relationships
• Practical experience using AI tools to streamline administrative tasks, with the ability to validate and contextualize outputs
• Highly organized and reliable in balancing priorities for multiple leaders and teams

Responsibilities

• Manage complex, high‑volume calendars for two VPs across multiple time zones, advising on prioritization and delegation
• Prepare and coordinate recurring leadership meetings, all‑hands, agendas, presentation materials, and attendance confirmations
• Participate in team calls to identify action items and ensure follow‑through
• Coordinate domestic and international travel logistics including flights, ground transportation, lodging, and security
• Anticipate travel disruptions and arrange alternatives proactively
• Plan and execute off‑sites, team‑building activities, and company kickoffs, managing all event logistics and vendor coordination
• Partner with Recruiting and hiring teams on interview scheduling, candidate communication, and onboarding processes
• Prepare accurate monthly expense reports for both leaders, ensuring receipt collection and reconciliation
• Leverage AI tools to streamline research, drafting, and recurring administrative work while validating outputs
• Provide temporary coverage for other executive support partners and lead special projects or ad hoc requests within the CRO organization

Benefits

• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental Leave
• Home Office Support

Equal Opportunity

GitLab is proud to be an equal opportunity workplace and an affirmative action employer. Our policies and practices related to recruitment, employment, career development, promotion, and retirement are based solely on merit, without regard to race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information, military discharge status, protected veteran status, or any other characteristic protected by law. We do not tolerate discrimination or harassment of any kind. If you require accommodation due to a disability or special need during the recruiting process, please notify us. We encourage candidates from diverse backgrounds and varying levels of experience to apply.