Executive Assistant, Office of the CFO

GitLab; United States; À distance; USD 90 000 - 130 000; Plein temps

Résumé du poste

GitLab Inc. is seeking an Executive Assistant in the Office of the Chief Financial Officer to support multiple senior leaders across time zones with calendar, travel, and expense management.

You will partner with the Senior Executive Business Partner to the CFO, helping coordinate recurring activities, communications, and cross-functional initiatives in a fully remote, distributed environment.

Qualifications

• Experience providing executive-level administrative support in a fast-paced environment, supporting multiple senior leaders.
• Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes, with ability to learn new tools quickly.
• Experience working independently, prioritizing and anticipating executive needs in a dynamic setting.

Responsabilités

• Proactively manage complex calendars across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, and visas where applicable.
• Manage expense reporting and reconciliation for each executive accurately and on time, following GitLab's policies.

Connaissances

Executive support

Calendar management

Travel coordination

Expense management

AI in operations

Remote work

Travel

Outils

Google Workspace

Zoom

Slack

Navan

Description du poste

GitLab is the intelligent orchestration platform for DevSecOps. GitLab enables organizations to increase developer productivity, improve operational efficiency, reduce security and compliance risk, and accelerate digital transformation. More than 50 million registered users and more than 50% of the Fortune 100* trust GitLab to ship better, more secure software faster.

The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. GitLab is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our valuesand continuous knowledge exchange, enabling our team members to reach their full potential while collaborating with industry leaders to solve complex problems. Co-create the future with us as we build technology that transforms how the world develops software.

* Fortune 500® is a registered trademark of Fortune Media IP Limited, used under license. Claim based on GitLab data. Fortune 100 refers to the top 20% ranked companies in the 2025 Fortune 500 list, published in June 2025. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of GitLab.

An overview of this role

As an Executive Assistant in the Office of the Chief Financial Officer (CFO), you’ll support multiple senior leaders in GitLab’s Finance Group, helping them focus on their priorities through proactive calendar, travel, and expense management. Reporting to the Senior Executive Business Partner to the CFO, you’ll be part of an integrated model that gives Finance leadership balanced, consistent support. You’ll work across time zones, help coordinate team events and projects, and partner with colleagues to keep day-to-day operations running smoothly.

What you’ll do

• Proactively manage complex calendars across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, and visas where applicable.
• Manage expense reporting and reconciliation for each executive accurately and on time, following GitLab's travel and expense policies.
• Support the Senior Executive Business Partner in coordinating Finance leadership's recurring activities, including maintaining shared Office of the CFO resources, distribution lists, Slack channels, and shared calendars.
• Help plan team events, off-sites, and large meetings with cross-functional partners and the Senior Executive Business Partner.
• Handle highly confidential financial, personnel, and material non-public information with discretion, following GitLab's insider trading and quiet period policies.
• Provide coverage and backup for the CFO's Senior Executive Business Partner.

What you’ll bring

• Experience providing executive-level administrative support in a fast-paced environment and supporting multiple senior leaders at once, tailoring your approach to each leader while maintaining consistent support. Public company or Office of the CFO or Chief Executive Officer experience is a plus.
• Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes, such as purchase orders, with the ability to learn new technical tools quickly.
• Experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs, including knowing when to escape competing vice president priorities to the Office of the CFO.
• Strong organizational and communication skills, attention to detail, and the ability to build collaborative relationships across teams, including with other Executive Business Administrators and stakeholders at all levels.
• Experience using artificial intelligence (AI) to make day-to-day operations more efficient while protecting information and maintaining confidentiality.
• Ability to work in an all-remote, distributed environment, with a willingness to help others and contribute to a positive, one-team culture.
• Ability and willingness to travel occasionally, both domestically and internationally, to support executives, team off-sites, and key events.

We value diverse backgrounds and transferable experience.

About the team

The Executive Business Administration function supports GitLab leaders by creating the operational foundation for effective work in an all-remote, asynchronous environment. The Office of the CFO brings the CFO's leadership team together under one operating model. Its Executive Business Administrators work as one team, using shared standards and templates, a common schedule of recurring activities, coordinated coverage, and a shared view of Finance leadership priorities. This approach helps the CFO and vice presidents receive consistent support as the organization grows.

Country Hiring Guidelines

GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See also GitLab’s EEO Policy and EEO is the Law . If you have a disability or special need that requires accommodation , please let us know during the recruiting process .

The base salary range for this role’s listed level is currently for residents of theUnited States only. This range is intended to reflect the role's base salary rate in locations throughout the US. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, alignment with market data,and geographic location. The base salary range does not include any bonuses, equity, or benefits. See more information on our benefits and equity . Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in GitLab’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.