Executive Assistant, Sr

TISTA Science and Technology Corporation; United States; Remote; USD 38,145 - 54,625; Full time

Benefits offered by this job

Above Industry Healthcare Benefits

Remote Working Options

Paid Time Off

Training/Certification opportunities

401K Match

Tuition Reimbursement

Employee Assistance Program

Job summary

TISTA Science and Technology Corporation is hiring a Senior Executive Assistant for a remote position in the USA. The successful candidate will perform varied administrative, analytical, and planning tasks in a fast-paced environment. Responsibilities include coordinating meetings, supporting presentations, and assisting in payroll activities. Ideal candidates will have excellent communication skills, a Bachelor's degree, and at least 5 years of experience. The suggested pay range is $38,145 to $54,625, along with comprehensive benefits.

Qualifications

• Minimum 5 years’ experience required.
• Ability to work independently.
• Keen attention to detail.

Responsibilities

• Attend assigned meetings and capture clear, concise notes.
• Coordinate and schedule recurring and ad hoc meetings for leadership.
• Assist in updating weekly slide decks using provided templates.
• Track and send reminders for weekly briefings.
• Assist in reviewing timesheets for completeness and accuracy.

Skills

Excellent verbal and written communication skills

Exceptional interpersonal skills

Experience exercising discretion and confidentiality

Excellent organizational skills

Ability to perform research and analysis

Strong analytical skills

Education

Bachelor’s Degree in a business discipline

Job description

Overview

TISTA Science and Technology Corporation is seeking a Senior Executive Assistant to join our team. The Senior Executive Assistant will be responsible for performing various administrative, analytical, and planning tasks. The ideal candidate is highly self‑motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‑paced environment.

At TISTA, you’ll do meaningful, mission‑driven work that improves lives alongside teammates you trust and leaders who are transparent and supportive. We invest in your learning and internal mobility so you can build a career that keeps advancing. We’re proud to serve and hire Veterans, and we put people first in everything we do.

TISTA associates enjoy above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short‑term & Long‑term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

Meeting Support

• Attend assigned meetings and capture clear, concise notes.
• Distribute meeting minutes to attendees in a timely manner.
• Assist with uploading and organizing meeting documentation in SharePoint.
• Support meeting setup, including agendas, templates, and materials.

Calendar & Scheduling Assistance

• Coordinate and schedule recurring and ad hoc meetings for leadership.
• Send meeting invitations and track updates or changes.
• Maintain organized calendar entries and assist with scheduling conflicts.

Presentation & Reporting Support

• Assist in updating weekly slide decks using provided templates.
• Compile basic data (e.g., events, data calls) into presentation formats.
• Maintain organized archives of presentations and documents.

Administrative Coordination

• Track and send reminders for weekly briefing schedules and deliverables.
• Assist in maintaining trackers and spreadsheets for team activities.
• Support shared mailbox monitoring and route requests as needed.

Timekeeping Support

• Assist in reviewing and validating timesheets for completeness and accuracy.
• Support payroll cycle activities under guidance.

Other

• Develop and sustain a level of professionalism among staff and clientele.
• Manage, organize and file read‑ahead and other artifacts following directions and guidance provided by the senior manager.
• Respond promptly to senior management queries.

Qualifications

• Minimum 5 years’ experience required.
• Excellent verbal and written communication skills.
• Exceptional interpersonal skills.
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Ability to perform research and analysis.
• Ability to work independently.
• Strong analytical skills with keen attention to detail.

Education

• Minimum Bachelor’s Degree in a business discipline.
• Additional 8 years’ relevant experience may be substituted for Bachelor’s degree.

Clearance

• Current VA Clearance (preferred).
• Ability to obtain a Moderate Background Investigation (MBI) clearance.

Location

• Remote, USA.

Pay Range

• The suggested pay for this position ranges from $38,145 to $54,625.
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.
• Also, certain positions are eligible for additional forms of compensation, such as bonuses.
• TISTA associates are eligible to participate in our comprehensive benefits plan! More information can be found here: https://tistatech.com/working-at-tista/.