Executive Assistant Shea Medical Center

30 Shea Medical Center; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

HonorHealth is seeking an Administrative Support professional for the Scottsdale, AZ area. The role supports senior leadership with calendar management, correspondence, meeting coordination, and confidential handling of information in a fast-paced hospital administration environment.

Typical hours are 0800-1630 with potential for early or late meetings. The department values warmth, collaboration, and a strong commitment to patient health and community well-being.

Qualifications

• Associates or 2 years experience required.
• 3 years experience in the field or related area required or 5 years experience preferred.

Responsibilities

• Handle telephone calls, transfers, and message taking.
• Prepare letters, memos, statistical reports, summaries and other materials with confidentiality.
• Coordinate meetings, facility logistics, prepare presentations, distribute materials, and take minutes.
• Maintain daily appointment calendars; arrange travel and lodging as required.
• Provide back-up coverage to clerical staff and manage special projects as needed.

Skills

Administrative support

Secretarial duties

Scheduling

Communication

Education

Associates degree

2 years experience

Job description

Location and Hours

Primary City/State: Shea Medical Center - 9003 E Shea Blvd Scottsdale, AZ 85260 Category: Administrative Support Shift: Day Department: Hospital Administration Typical hours are 0800-1630, with adaptability for early or late meetings Great care starts with great people. (Like you.) At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities

JOB SUMMARY This position performs delegated administrative and advanced secretarial duties for assigned senior leadership. Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned area(s). May provide administrative support to several committees chaired by their assigned leader, including scheduling, recording minutes, updating plans and performing research. Handles a high level of confidentiality with assigned work. This position requires strong initiative and diplomacy. Works under general supervision.

ESSENTIAL FUNCTIONS

Relieves assigned senior leadership and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. Coordinates and completes special projects in a timely manner. May manage the patient complaint and grievance processes in certain facilities. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Communicates with administrative and departmental personnel, members of the Board of Directors and Medical Staff, as well as persons outside the system. Processes and maintains confidential information and records. Updates department manuals. Maintains extensive filing system. May also review, audit and submit timecards using automated payroll system in an accurate and timely manner. Performs other duties as assigned.

EDUCATION

Associates or 2 years experience Required

EXPERIENCE

3 years experience in the field or in related area. Required or 5 years experience in the field or in related area. Preferred

LICENSES AND CERTIFICATIONS

We're all in for your career. Expert care from experts who care. At HonorHealth, you’ll find something special. Our culture is built on warmth and neighborly kindness, but behind every smile is a highly skilled professional with deep expertise and unwavering dedication. We’re delivering a healthcare experience that simply feels better through:

• Nine acute-care hospitals
• Over 200 primary, specialty and urgent care centers
• More than 17,000 team members and 4,000 medical staff

Since 1927, we’ve been focused on doing what matters most - caring for people and communities across the greater Phoenix area. From humble beginnings to one of Arizona’s largest nonprofit healthcare systems, we’re just as driven as we were a century ago. Come join us and go all in for your career.