Executive Assistant, Senior

Redwire Space; United States; Remote; USD 85,000 - 130,000; Full time

Job summary

Redwire Corporation is seeking an Executive Assistant, Senior to support the President of the Space Segment in a remote role with preference for candidates near the Washington Metro Area. The ideal candidate will manage multiple calendars across time zones and coordinate complex travel globally, including CONUS/OCONUS arrangements.

Strong communication, discretion, and organizational skills are essential, with responsibility for expense reports, presentations, and confidential documentation for

Qualifications

• Bachelor's degree preferred; 5+ years EA experience acceptable in lieu.
• Experience booking CONUS/OCONUS travel and accommodations.
• Remote work experience with high-profile executives is preferred.
• Ability to handle confidential and sensitive documents.

Responsibilities

• Manage complex calendars for executives across multiple time zones.
• Research and book global travel, including flights, lodging and car rentals.
• Process and track expense reports for executives.
• Create and manage presentations for BoD meetings and events.
• Ensure calendar changes and travel plans align with budget and policy.
• Maintain contact information and track actions for executives.
• Prepare reports, notes, and conference playbooks as needed.

Skills

Calendar management

Multi-timezone coordination

Travel planning

Expense reporting

Presentation creation

Discretion and confidentiality

Excellent communication

Written and verbal skills

Proactive and organized

Education

Bachelor's degree in related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Teams

Job description

Summary

We have a current opportunity for an Executive Assistant, Senioras a remote position with preference for candidates local to the Washington Metro Area. The position will provide administrative support to the President of the Space Segment and will report to the Chief of Staff. The ideal candidate will have excellent written, oral, and interpersonal skills and will have experience working with high-profile national and international executives in government and industry. The candidate will have proven abilities to manage multiple calendars in multiple time zones and will be proficient in travel reservations and trip management globally.

Responsibilities

• Manage complex calendars for executives taking meetings across the globe, including deconflicting calendars on a daily-basis, setting up virtual and in-person meetings, and communicating changes in appointments to executives in a timely and efficient manner
• Research and book flights, lodging, car rentals, and other necessities for CONUS/OCONUS travel
• Manage travel booking changes while minimizing financial impacts
• Track and add necessary documentation in reservations like passports, rewards numbers, and TSA Pre-Check/Global Entry numbers
• Ensure travel needs are met within constraints of budget, timing, and policy
• Manage domestic and foreign contact information for executives
• Track and organize tasks to ensure timely and compliant completion for executives
• Complete, submit, and track approvals of expense reports for executives
• Maintain files and records for the Space Segment, including internal and external reports, presentations, meeting notes, action trackers, and conference meeting playbooks
• Create and manage presentations for conference and event appearances, speaking engagements, BoD meetings, internal town halls, etc.
• Pro-actively track and communicate changes, anticipate needs due to changes
• Regular follow-up needed
• Other administrative tasks, as assigned

Ideal Experience

• Bachelor's degree with 5+ years of experience as an Executive Assistant, or in lieu of degree, 10+ years in an Executive Assistant positionworking with leadership and executive levels in an organization
• Demonstrated expertise in booking CONUS/OCONUS travel
• Recent experience performing administrative tasks in a remote environment
• Experience handling confidential and other sensitive reports and documents
• Strong experience withMicrosoft Office applications including Word, Excel, PowerPoint, Outlook and Teams Meeting
• Superb problem-solving, organizational, and multitasking skills with attention to details
• Discretion and ability to maintain the confidentiality of communications and documents
• US Citizenship

Desired Skills

• Self-starter able to prioritize their tasks based on need
• Self-disciplined
• Must be pro-active, good organizer and planner, strong follow-up skills
• Highly motivated, enthusiastic, creative, and independent
• Ideally, experience with expense reporting software
• Excellent presentation and communication skills, both written and verbal
• A high level of interpersonal skills and ability to communicate diplomatically with foreign contacts

Grow with us as we innovate the next generation capabilities for a new era of space exploration! We offer a highly competitive benefits package along with a commitment to our core values of Integrity, Innovation, Impact, Inclusion, and Excellence.

Redwire is an Equal Opportunity Employer; employment with Redwire is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

All offers of employment at Redwire are contingent upon clear results of a thorough background check and your ability to provide proof of eligibility to work in the US. Note that some positions will also require US citizenship or ability to obtain a security clearance due to requirements of a classified program.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITARClick Here

This position may require access to information, materials, or technology subject to the International Traffic in Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). To comply with these regulations, applicants may be asked to provide documentation to verify their status as a "U.S. person" as defined under the ITAR and EAR, or their eligibility to obtain any required U.S. Government export authorization. Redwire complies with all applicable anti-discrimination laws, including the Immigration and Nationality Act, and does not discriminate on the basis of citizenship status or national origin except as required by law.