Executive Assistant, School of Medicine, Georgetown University Medical Center

Georgetown University; Washington (District of Columbia); On-site; USD 47,586 - 87,558; Full time

Job summary

A prestigious academic institution in Washington, DC is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership within the School of Medicine. The ideal candidate will have over 5 years of experience supporting top executives, managing calendars, and organizing tasks in a fast-paced environment. Strong communication skills and proficiency in MS Office are essential for this role, which offers a salary range of $47,586 - $87,558.

Qualifications

• 5+ years of experience providing executive support to senior leadership.
• Experience managing calendars and scheduling with competing demands.
• Proficiency with MS Office and Google Apps.

Responsibilities

• Provide high-level administrative support to the Office of the Dean.
• Coordinate and staff meetings and events for senior leaders.
• Manage calendars and business expenses for senior leaders.

Skills

Executive support

Communication skills

Organizational skills

Problem-solving

Project management

Education

Bachelor's degree or equivalent

Tools

MS Office

Google Apps

Zoom

Georgetown Management System

Concur travel

Job description

Overview

Executive Assistant, School of Medicine, Georgetown University Medical Center provides central administrative support to the Dean’s senior leadership team and serves as the primary liaison for the Office of the Dean. The EA supports the Dean’s senior leaders, manages reception responsibilities, and helps ensure the smooth operation of the School of Medicine’s Office of the Dean.

Responsibilities

• Provide high-level administrative support to the Office of the Dean and directly support the Dean’s senior leadership team, including welcoming and directing visitors
• Coordinate and staff meetings and events for assigned senior leaders
• Manage calendars, business expenses, travel, presentations, notetaking, research, and other administrative needs for assigned senior leaders
• Provide administrative and project support to working groups, leadership searches, and SOM-wide initiatives
• Keep senior leaders informed of schedule changes, requests, and emerging issues; anticipate needs, prioritize issues, and prepare briefing materials

Work Interactions

Reports to the Vice Dean & Chief of Operations within the Office of the Dean. Serves as a liaison between the Office of the Dean and faculty, staff, students, medical alumni, families, and other School of Medicine community members. Requires broad knowledge of University policies and operations and involves confidential duties requiring discretion, good judgment, tact, and poise.

Requirements and Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• At least 5 years of experience providing executive support to senior-level leadership
• Experience managing calendars and scheduling with competing demands
• Excellent written and oral communication skills
• Proficiency with MS Office and basic Google Apps (Gmail, Calendar, Drive, Sheets)
• Ability to organize and prioritize tasks and requests
• Proactive problem-solving with strong decision-making skills
• Effective project and deadline management
• Exceptional judgment, customer service, organization, and attention to detail
• Experience supporting multiple senior leaders simultaneously
• Experience with Zoom, Georgetown Management System, and Concur travel
• Knowledge of Georgetown travel and business policies
• Experience in a medical school or academic health system preferred

Work Mode Designation

On-Campus. Work mode designations are reviewed regularly and may change. Details are available on the Georgetown HR website.

Pay Range

$47,586.00 - $87,558.13

Current Georgetown Employees

If you currently work at Georgetown University, please login to GMS to view Jobs at Georgetown.

Submission Guidelines

Submit a resume for each position of interest. Documents are not kept on file for future positions.

Need Assistance

If you require a reasonable accommodation for any part of the application process, contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [e-mail].

EEO Statement

Georgetown University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other characteristic protected by law.