Executive Assistant and Administrative Operations Lead, School of Architecture Dean’s Office

University of Virginia; Charlottesville (VA); Hybrid; USD 60,000 - 65,000; Full time

Job summary

The University of Virginia's School of Architecture invites applications for an Executive Assistant to support the Dean’s Office, delivering high-level administrative support with professionalism, organization and collaboration. The selected candidate will serve as a representative of UVA and facilitate smooth operations in a dynamic, fast-paced environment.

Based in Charlottesville, VA, this exempt, benefited position is primarily on-site with a potential hybrid schedule.

Qualifications

• Bachelor's Degree or combination of education and related experience.
• 3+ years of relevant experience.
• Ability to handle confidential and personnel matters with discretion.

Responsibilities

• Manages the daily operations and administrative functions of the Dean's Office.
• Manages the Dean's schedule, travel and reimbursements.
• Provides procurement and related administrative support to the Finance Unit.
• Leads logistics for major events in the Dean’s Office and School.
• Supports administrative aspects across multiple units and coordinates school-wide meetings.

Skills

Communication skills

Organization

Collaboration/Teamwork

Education

Bachelor's Degree

Tools

Word

Outlook

PowerPoint

Excel

Office365

Box

Job description

The School of Architecture at the University of Virginia invites applications for Executive Assistant to support Dean’s office operations. The selected candidate will consistently display professionalism, organization, and collaboration, creating a positive first impression as an individual and as a representative of the University. This position provides high level support in the Dean’s office.

At the UVA School of Architecture, our mission is to shape the next generation of innovative leaders, thinkers, designers, and makers who are driven by a shared sense of service as a public university to make the world a better place. The School of Architecture, comprised of four interrelated but distinct disciplines, provides a rich setting for professional education, leading to undergraduate and graduate degrees in Architecture, Architectural History, Landscape Architecture, and Urban and Environmental Planning. For more information about the School of Architecture and its academic programs, please visit our website.

Responsibilities

• Manages the daily operations and administrative functions of the Dean's Office. Supports strategic goals and ensures smooth School operations
• Ensures efficiency of Dean's Office operations, especially for the Dean, Associate Dean of Finance, Associate Dean of Academics and Chief of Staff
• Has good knowledge of administrative procedures. Ability to analyze and present information.
• Manages schedule and travel and reimbursements for the Dean
• Provides procurement and related administrative support to the Finance Unit
• Supports administrative aspects of School processes, coordinating across multiple units
• Manages schedules of School-wide meetings
• Leads logistics for major events in the Dean’s Office and School
• Proficiency in use Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) and Virtual platforms or storage (e.g., Office365, Box)

This position requires a collaborative and adaptable professional with strong written and verbal communication skills who can effectively support leadership while working both independently and as part of a team. The successful candidate will exercise discretion and sound judgment when handling confidential and personnel matters and thrive in a dynamic, fast-paced environment while maintaining professionalism, flexibility, and a high level of service.

Minimum Qualifications

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $60,000 - $65,000, commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and primarily performed on-site. It is eligible for a hybrid schedule based on performance, operational needs and in accordance with UVA’s remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How To Apply

Please apply online, by searching for requisition number R0085245. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, [e-mail].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.