Executive Assistant - SATX

Dayforce; San Antonio (TX); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Paid Holidays

Job summary

JCB is seeking an experienced administrative professional to support executives across a range of confidential tasks. The role requires strong organizational skills, the ability to manage calendars, arrange complex travel, and prepare professional correspondence while maintaining discretion under pressure.

The successful candidate will bring 3–5 years of executive support experience, a high school diploma, and familiarity with SAP Concur and SAP Ariba.

Qualifications

• 3–5 years of administrative experience working with Executives in a fast-paced environment.
• High school diploma required; bachelor’s degree preferred.
• Experience with SAP Concur and SAP Ariba.

Responsibilities

• Manages executives' calendars and travel arrangements.
• Prepares correspondence and processes invoices for payment.
• Coordinates communication and follows up on deadlines to keep projects on track.
• Assists with confidential matters and exercises good judgment.

Skills

Executive support

Calendar management

Communication

Discretion

Education

High school diploma

Bachelor’s degree in business or related field

Tools

SAP Concur

SAP Ariba

Job description

Company Profile

With over 80 years of innovation, JCB is the world’s largest privately owned manufacturer of construction and agricultural equipment. Operating 23 manufacturing facilities across four continents—including the United States, the United Kingdom, India, and Brazil—JCB produces a diverse portfolio of more than 300 products. These include telescopic handlers, backhoe loaders, excavators, wheel loaders, compact excavators, skid steer loaders, compact track loaders, access aerial work platforms, rough terrain forklifts, and tractors.

At the heart of JCB’s success are its people. As a family-owned business, we are accountable to our customers—not shareholders—which gives us the flexibility to focus on long-term innovation and delivering real value. This independence allows us to continuously develop advanced technologies and integrate them into equipment designed to perform in the toughest environments while maximizing customer productivity.

At JCB, we stand behind our products—and our name—with pride and commitment to quality.

Position Purpose

The successful candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Position Type

Full Time, Exempt

Location

Benefits and Other Compensation

JCB offers a comprehensive benefits package, including medical, dental, and vision insurance; 401 (k) retirement plan; paid time off and paid holidays.

Major Tasks, Responsibilities & Key Accountabilities

• Completes a broad variety of administrative tasks for the Executives assigned including managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; processing invoices for payment; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Vice President(s) schedule is followed.
• Works closely and effectively with the individuals assigned to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Other duties as assigned

Minimum Qualifications

• 3-5 years of administrative experience working with Executives in a fast-paced environment
• High school diploma
• Must pass any drug screens, background checks, and any pre-employment tests, which will be conducted in accordance with applicable law.

Preferred Qualifications

• Bachelor’s degree in business or related field
• Experience with SAP Concur
• Experience with SAP Ariba
• Demonstrate forward thinking, problem solve and propose solutions.
• Be highly resourceful with the ability to be effective independently and with little direction.
• Have a high level of ethics, integrity and reliability.
• Have a “can do” attitude.
• Have a strong internal customer service attitude.
• Have excellent written and verbal communication skills.
• Must have advanced level PowerPoint Skills

Job Conditions

• Both office environment and occasionally manufacturing/factory environment.
• Subject to noise and temperature changes.

Physical Requirements

The physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to:

• Remain stationary, operate hands to finger, handle, or feel, reach with hands and arms, and talk or hear.
• The employee is occasionally required to stand and move and/or walk.
• The employee must frequently move and/or transport up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Equal Opportunity Employer

JCB is an equal employment opportunity (EEO) employer in accordance with applicable federal, state, and local laws. JCB complies with applicable state and local laws governing non-discrimination in employment at every location where the company has facilities. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability statute, or any other characteristic protected under federal, state, and local laws.

EEO EMPLOYER/VET/DISABLED.

Reasonable Accommodation Statement

JCB complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the JCB Human Resources team at [e-mail].

JCB Inc. is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many job opportunities outside of the U.S., which can be found through our website at https://www.jcb.com/en-gb/about/careers.

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.