Executive Assistant / Salesforce Administrator

Myredemption; San Jose (CA); On-site; USD 52,000 - 72,000; Part time

Job summary

A nonprofit organization in San Jose is seeking a part-time Executive Assistant/Salesforce Administrator to support the Chief Ministry Officer (CMO). The ideal candidate will provide high-level administrative support and manage Salesforce to enhance organizational efficiency. This role requires excellent communication skills, a strong attention to detail, and an alignment with the mission of Redemption Church. With opportunities for growth, the position is crucial for ensuring smooth daily operations.

Benefits

Front Loaded COVID and Sick Pay

Paid Staff Appreciation Days

Paid Holidays

Qualifications

• Proven executive-level organizational skills and attention to detail.
• Experience as a Salesforce Administrator or similar required.
• Ability to manage multiple priorities and adapt to changing needs.

Responsibilities

• Manage and maintain the CMO’s calendar and scheduling requests.
• Coordinate meetings, events, and travel arrangements.
• Handle confidential information with integrity.

Skills

Organizational skills

Communication

Problem solving

Attention to detail

Self-starter

Adaptability

Education

High School diploma

College degree (preferred)

Tools

Salesforce

Google Workspace

Microsoft Office

Project management tools

Job description

San Jose, United States | Posted on 05/19/2025

• Industry Nonprofit Charitable Organizations
• Work Experience 1-3 years
• City San Jose
• State/Province California
• Country United States

Job Description

Job Title: Executive Assistant/ Salesforce Administrator

Status: Part-time (28 hours per week) with potential to move to full-time | Monday through Thursday 9am - 5pm (with 1 hour lunch)

Position Overview

The Executive Assistantto the Chief Ministry Officer (CMO) is a key support role that helps carry outthe vision of Redemption Church by providing high-level administrative,relational, and strategic support. This person is detail-oriented, dependable, confidential,and spiritually mature—capable of balancing excellence in execution with aservant-hearted approach to ministry. The EA functions as an extension of theCMO’s office, ensuring the day-to-day operations, communications, andscheduling flow efficiently so ministry can move forward with clarity andstrength. This role will also beresponsible for the configuration, support, and continuous improvementof our Salesforce platform and will collaborate with the CSO as needed tofacilitate a seamless system within Salesforce organizationally. The idealcandidate is a strong communicator, problem solver, and proactive collaboratorwho can effectively bridge technical solutions with ministry needs.

KeyResponsibilities

AdministrativeSupport

· Manage andmaintain the CMO’s calendar, appointments, and scheduling requests withaccuracy and discretion.

· Coordinatemeetings, events, and travel arrangements, including logistics, agendas, andfollow-up.

· Preparereports, presentations, meeting notes, and internal communications as directed.

· Monitor andrespond to emails or communication on behalf of the CMO as needed.

· Assist inbudget tracking, expense reporting, and invoice processing for the MinistryOffice.

Project &Ministry Coordination

· Trackministry projects, deadlines, and deliverables to ensure timely execution.

· Helpfacilitate collaboration across departments and campuses by communicatingclearly and consistently.

· Supportplanning and execution of church-wide initiatives and events tied to theMinistry Office.

· Serve as aliaison between the CMO and other staff, ministry leads, and volunteers.

Communication &Confidentiality

· Handleconfidential information with utmost integrity and professionalism.

· Representthe heart and voice of the CMO with warmth and clarity in written and verbalcommunication.

· Maintainpositive relationships with staff, leaders, and external ministry partners.

· Keepinternal systems and documents organized and up-to-date.

· Configure and maintain Salesforce to supportministry workflows like discipleship, volunteer engagement, small groups,follow-ups, and events.

· Manage user roles, permissions, and onboardingto safeguard sensitive information.

· Build andmaintain automated processes to streamline ministry operations.

· Maintaindata quality and generate reports/dashboards to support strategic decisions.

· Partnerwith ministry leaders to design user-friendly Salesforce solutions.

· Providetraining and support to staff and volunteers using Salesforce.

· LeadSalesforce projects from ideation to implementation with clear communicationand change management practices.

Requirements

· Provenexecutive level organizational skills, attention to detail, and timemanagement.

· Previousexecutive level administrative experience required.

· Previousproject management and or project coordination experience required.

· High levelcommunicator who sets high priority to follow up and task completion.

· Mustbe a self-starter, workwell independently as well as within a team environment.

· Mustbe articulate, professionaland expansive in all forms of communication i.e., email, chats, text, andconversational.

· Skilled inmanaging multiple priorities and adapting to changing needs.

· Mustbe trustworthy withconfidential information; clear written and verbal communicator.

· Proficientin Google Workspace, Microsoft Office, and project management tools.

· Experienceas a Salesforce Administrator or similar required

· Solidunderstanding of Salesforce or similar applications data, security, andautomation.

· Able totranslate ministry needs into technical solutions.

· Detail-oriented,analytical, and a creative problem-solver.

· Alignedwith Redemption Church’s mission and values; passionate about ministry.

· Experiencewith church/nonprofit systems like PushPay, CCB, or Planning Center is aplus.

· Humble,flexible, dependable, and willing to travel as needed.

· High Schooldiploma required, College degree preferred.

· Front Loaded COVID and Sick Pay

· Paid Staff Appreciation Days, and Paid Holidays