Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Freddie Mac; Morristown (NJ); Remote; USD 72,000 - 85,000; Full time

Job summary

A leading company in the professional services sector is seeking an Executive Assistant to support Managing Directors in Morristown, NJ. The role offers a competitive salary of up to $85,000 annually and a comprehensive benefits package. Responsibilities include managing calendars, handling travel arrangements, and assisting with financial tracking. Ideal candidates will possess a Bachelor's degree and at least 5 years of experience in a similar role, showcasing strong communication and organizational skills.

Benefits

Comprehensive benefits package

Flexible working hours

Opportunity for discretionary bonuses

Qualifications

• Minimum of 5 years' experience as an Executive Assistant or in Business Operations.
• Bachelor's Degree preferred or equivalent experience.
• Proficient in Microsoft Office Suite, Concur, and SharePoint.

Responsibilities

• Manage and coordinate Managing Directors' calendars using Outlook.
• Handle all travel arrangements including booking flights and hotels.
• Prepare and submit expense reports for Managing Directors.

Skills

Microsoft Office Suite

Concur

SharePoint

Written communication

Verbal communication

Project management

Time management

Education

Bachelor's Degree

Job description

Employer Industry: Professional Services

Why consider this job opportunity:
- Salary up to $85,000 annually
- Opportunity for a discretionary bonus based on individual and firm performance
- Comprehensive benefits package including healthcare plans, 401(k) retirement plan, and paid time off
- Flexible working hours with the possibility of additional hours as required
- Supportive work environment with opportunities to engage in various special projects and events
- Chance to collaborate with and support multiple executives in a dynamic setting

What to Expect (Job Responsibilities):
- Manage and coordinate Managing Directors' calendars efficiently using Outlook
- Handle all aspects of travel arrangements, including booking flights, hotels, and ground transportation
- Prepare and submit expense reports for Managing Directors in a timely manner
- Assist with client invoice processes and maintain accurate financial tracking
- Plan, coordinate, and attend internal and client-facing events as needed

What is Required (Qualifications):
- Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably in consulting or professional services
- Bachelor's Degree preferred in a relevant field of study or equivalent experience
- Highly proficient in Microsoft Office Suite, Concur, and SharePoint
- Strong written and verbal communication skills, with a focus on clarity and confidentiality
- Proven ability to work independently and as part of a team in a fast-paced environment

How to Stand Out (Preferred Qualifications):
- Degree in a business-related field
- Strong project management and time management skills
- Flexibility to adapt to changing priorities and acquire new knowledge
- Experience supporting multiple executives with diverse working styles

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