Executive Assistant (Remote)

ProPharma Group; Raleigh (NC); Remote; USD 60,000 - 80,000; Full time

Job summary

ProPharma Group is seeking an Executive Assistant to support its Executive Committee. This role demands strong organizational skills and discretion while managing complex calendars, travel arrangements, and confidential information. The ideal candidate will have at least 5 years of experience in a similar role and will excel in communication and MS Office applications.

Qualifications

• Minimum of 5 years in an executive assistant or senior administrative role.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage Executive's calendars and appointments.
• Coordinate travel arrangements and prepare itineraries.
• Draft and edit correspondence and reports for Executives.

Skills

Organizational skills

Communication

Discretion

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners' most high-profile drug and device programs.

The Executive Assistant position is responsible for supporting the Executive Committee members in optimizing time and productivity. This position requires strong organizational skills, a high level of discretion, and the ability to anticipate needs as well as provide exceptional support in a dynamic, fast-paced environment.

• Manage Executive's calendars, including making appointments and prioritizing the most sensitive matters.
• Manage the Executive's expenses, including tracking receipts and submitting expense reports.
• Coordinate travel arrangements, prepare itineraries, and ensure timely preparations for trips.
• Handle confidential information discreetly and ensure private and secure storage of vital documents.
• Screen incoming calls, correspondence, and emails, providing prompt responses or directing them to the appropriate party.
• Draft, edit, and assist in the preparation of correspondence, reports, and presentations for the Executives.
• Plan and coordinate Executive-level meetings, arranging logistics, and preparing materials.
• Assist with the planning and execution of company events and seminars.
• Assist with or lead special projects as directed, ensuring timely completion and attention to detail.
• Act as a liaison between the Executives and internal departments as well as external partners, facilitating smooth communication and prompt resolution of requests and queries.
• Other duties as assigned.

Necessary Skills and Abilities :

• Proficiency with MS Office Suite, especially in Excel and PowerPoint, and other productivity tools.
• Exceptional written and verbal communication skills.

Educational Requirements :

• Bachelor's degree preferred.

Experience Requirements :

• Minimum of 5 years in an executive assistant or senior administrative role, preferably supporting C-level executives.

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

• ProPharma Group does not accept unsolicited resumes from recruiters / third parties. Please, no phone calls or emails to anyone regarding this posting.