Executive Assistant - Regulatory, Patient Safety, Quality

Reading Hospital; Reading (Berks County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Generous time off

Tuition assistance

Comprehensive benefits

Tower Advance Pay

Employee Assistance Program

Retirement Savings Program

Life Insurance

Job summary

Reading Hospital is seeking an Executive Assistant to support the Vice President of System Regulatory Accreditation and the Center for Patient Safety, and leaders in Tower Health's quality and epidemiology departments. You will arrange meetings, manage calendars, coordinate readiness rounds, prepare correspondence, assist with payroll, and help with newsletters and meeting minutes.

The role requires excellent written and verbal communication, strong organizational skills, and the ability to work

Qualifications

• Education: 2 year/Associate Degree or equivalent education/experience.
• Experience: Prior Administrative Assistant at executive level.
• Strong communication and organizational abilities required.

Responsibilities

• Arrange meetings and manage calendars for executives.
• Coordinate readiness rounds and prepare correspondence and minutes.
• Assist with payroll processes within the defined areas.
• Coordinate newsletters and communications across departments and stakeholders.
• Demonstrate discretion handling confidential matters and multiple priorities.

Skills

Collaborative Skills

Detail Oriented

Excellent Communications Skills

Excellent Interpersonal Skills

General Clerical Skills

Good Reasoning Skills

Listening Skills

Strong Microsoft Office Skills

Multiline Telephone Skills

Multitasking

Organizational Skills

Problem Solving Skills

Project Management Skills

Service Orientation

Strategic Thinking

Team Player

Education

2 year/Associate Degree

Tools

Microsoft Office

Job description

Job Summary

The Executive Assistant will support the Vice President of System Regulatory Accreditation and the Center for Patient Safety. In addition, this individual will support leaders within Tower's quality and epidemiology departments. The Executive Assistant is responsible for arranging meetings, readiness round coordination, calendar management, correspondence, and assistance with payroll within these areas. The Executive Assistant will assist with newsletter coordination, meeting minutes, communication across various departments and with various stakeholders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Benefits

• Generous time off, tuition assistance, and comprehensive benefits
• Instant access throughout the pay period with Tower Advance Pay, ensuring financial flexibility and convenience
• Employee Assistance Program, Retirement Savings Program, Life Insurance, and more!

Job Summary

The Executive Assistant will support the Vice President of System Regulatory Accreditation and the Center for Patient Safety. In addition, this individual will support leaders within Tower's quality and epidemiology departments. The Executive Assistant is responsible for arranging meetings, readiness round coordination, calendar management, correspondence, and assistance with payroll within these areas. The Executive Assistant will assist with newsletter coordination, meeting minutes, communication across various departments and with various stakeholders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Qualifications

Education Requirements

• 2 year/Associate Degree - OR - combination of relevant education & experience may be considered in lieu of Associate Degree

Experience

• Prior Administrative Assistant Experience at Executive Level

Required Skills

• Collaborative Skills
• Computer Skills to include use and navigation
• Customer Service Skills
• Detail Oriented
• Excellent Communications Skills
• Excellent Interpersonal Skills
• General Clerical Skills
• Good Reasoning Skills
• Listening Skills
• Strong Microsoft Office Skills (PowerPoint, Word, Outlook & Excel)
• Multi Line Telephone Operational Skills
• Multitasking
• Organizational Skills
• Problem Solving Skills
• Project Management Skills
• Service Orientation
• Strategic Thinking
• Strong Team Player

Overview

Tower Health, a regional healthcare system, serves communities across multiple counties in Pennsylvania. Its network includes Reading Hospital, Phoenixville Hospital, Pottstown Hospital, and St. Christopher's Hospital for Children (in partnership with Drexel University). Committed to academic medicine and training, Tower Health offers various programs, including residency and fellowship programs, the Drexel University College of Medicine at Tower Health, and the Reading Hospital School of Health Sciences. Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area.