Executive Assistant, Rapid and Rural Logistics (R2L) Finance

Amazon; Arlington (VA); On-site; USD 74,000 - 130,000; Full time

Job summary

Amazon in Arlington, VA is seeking an Executive Assistant to support two Finance Directors in a fast-paced, in-office role five days a week. You will manage calendars, travel, procurement and team activities, driving deliverables with discretion and professionalism.

The ideal candidate brings 5+ years of senior support or 3+ years at Amazon, strong Microsoft Office skills, and proven experience with calendar management, travel coordination and project support. Bachelor's degree preferred.

Qualifications

• 5+ years of senior level leadership support or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Responsibilities

• Complex calendar management and scheduling of internal and external meetings
• Management of domestic and international travel
• Management of procurement and expenses
• Management of key team activities (staff meeting agendas, all-hands meetings, supply ordering)
• Drive and track completion of key deliverables; follow up on overdue items and projects as needed
• Organize, prioritize and manage time-sensitive, confidential information; ensure action items are executed
• Work closely with leadership team and other Executives Assistants to provide support
• Management of team space, including moves and reconfiguration
• Project/program management: support cyclical operational planning process, business planning, and performance review cycles

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Job description

The Amazon Worldwide (WW) Operations Finance Team is looking for a talented, customer service obsessed, resourceful and self-motivated Executive Assistant to help support two (2) Finance Directors in a fast paced environment. This role requires an in office presence five (5) days a week in our Arlington, VA location.

You will possess a keen sense of urgency and demonstrate the capacity to execute assignments autonomously with sound judgment. Essential qualities include meticulous attention to detail, ability to respond effectively using exceptional writing and editing proficiency, proven experience in event planning and building mechanisms to create efficiency.

This role requires a strong sense of ownership, composure under pressure, customer-centric orientation, and consistent adherence to deadlines. You will have superior organizational and tracking abilities, and agility in rapidly shifting priorities.

Of paramount importance is a high degree of integrity and discretion in managing confidential information, coupled with consummate professionalism when interacting with stakeholders both internally and externally.

This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. The candidate will have a sense of management of oneself and ability to make decisions independently while striving to be customer-service oriented under tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success.

Key job responsibilities

• Complex calendar management and scheduling of internal and external meetings
• Management of domestic and international travel
• Management of procurement and expenses
• Management of key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, etc.)
• Drive and track completion of key deliverables; follow up on overdue items and projects as needed
• Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
• Work closely with leadership team and other Executives Assistants to provide support to the organization
• Management of team space, including moves and reconfiguration
• Project/program management: Support cyclical operational planning process, business planning, and performance review cycles

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience with domestic or international travel coordination
• Experience in a fast-paced, high-tech company
• Experience with end-to-end project management
• Bachelor's degree
• Experience as an Executive Assistant
• Experience with executive level calendar management

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually

Company - Amazon.com Services LLC