Executive Assistant, R&D

HostList; New York (NY); Híbrido; USD 80.000 - 120.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical plans

Headspace app subscription

Parental leave (20 weeks)

Employee ERGs

Dog‑friendly workplace

Free lunch and snacks

Resumo da vaga

Squarespace is seeking an experienced Executive Assistant in New York City to provide high‑level administrative support to VP+ leaders in the Product and Engineering teams. The role requires proactive calendar and travel management, meticulous note‑taking, and timely execution of follow‑ups.

You will partner across departments, help optimize workflows, and contribute to a collaborative, inclusive culture. This hybrid NYC role offers a competitive cash package and stock options.

Qualificações

• 4–6+ years of executive‑level EA/administrative experience supporting VP+ leaders.
• Proven ability to manage calendars, travel, and complex schedules with minimal oversight.
• Strong written and verbal communication, attention to detail and discretion.

Responsabilidades

• Provide high‑level executive and administrative support to VP+ leaders.
• Coordinate travel, meetings, and cross‑functional schedules with accuracy.
• Prepare agendas, take notes, and ensure timely follow‑up on actions.
• Process expense reports and reconcile transactions in a timely manner.
• Draft and format communications, presentations, and reports for internal/external audiences.
• Support operational efficiency and streamline administrative workflows.
• Plan team meetings, offsites, and milestone celebrations; coordinate event logistics.

Conhecimentos

Calendar management

Travel planning

Executive support

Proactive communication

Cross-functional collaboration

Formação

High school diploma

Bachelor's degree preferred

Ferramentas

Google Workspace

Descrição da vaga

# Executive Assistant, R&DSquarespaceRole summaryNew York CityHybrid$79,500 – $120,000Posted 1 day agoApply on company site →## What is this role?Executive Assistant, R&D at Squarespace is a Hybrid role based in New York City.## How do you apply?Apply directly on Squarespace's careers site using the official application link below. HostList does not accept applications; we mirror listings from public ATS feeds updated weekly.Open apply page →## Full job descriptionWe are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support.You'll Get To...Executive and Administrative Support• Provide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversight• Coordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiency• Anticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requests• Prepare meeting agendas and materials, take notes, and ensure timely follow-up on action items• Complete expense reports and reconcile transactions in a timely manner• Draft, edit, and format communications, presentations, and reports for internal and external audiences• Maintain and update team mailing lists, rosters, and shared documentationOperational and Project Support• Support operational efficiency by streamlining workflows and improving support processes• Manage recurring reporting and presentation submissions in partnership with team members• Partner across departments to coordinate initiatives and ensure alignment with business priorities• Handle multiple high-priority tasks independently and exercise good judgment when priorities shiftEvent and Culture Coordination• Plan and coordinate team meetings, offsites, all hands, and milestone celebrations• Partner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordination• Manage discretionary funds for team recognition, birthdays, and anniversaries• Promote a positive team culture by supporting engagement activities and internal communicationsSkills & Attributes :• Strong organizational skills with the ability to manage multiple priorities• Excellent attention to detail, accuracy, and follow-through• Ability to operate independently and make decisions in fast-paced, ambiguous environments• Discretion and sound judgment in handling confidential information• Clear and confident communication skills across levels and functions• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)Who We're Looking For• 4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level and above• Experience providing high-level administrative support with autonomy and accountability• Proven ability to anticipate needs and proactively improve administrative systems and processes• High school diploma required; Associate’s or Bachelor’s degree preferredBenefits & Perks• A choice between medical plans with an option for 100% covered premiums including medical, dental, and vision• Supplemental Life and Disability Insurance plans• Fertility and adoption benefits• Headspace mindfulness app subscription• Global Employee Assistance Program• Retirement benefits with employer match• Flexible paid time off• 20 weeks for parental leave and up to 12 weeks to care for an ill family member• Pretax commuter benefit• Education reimbursement• Employee donation match to community organizations• 8 Global Employee Resource Groups (ERGs)• Dog-friendly workplace• Free lunch and snacks• Private rooftop• Hack week twice per yearCash Compensation Range: $79,500 - $120,000 USDThe base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among other factors.In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include overtime pay), Squarespace employees are eligible to be granted an option to purchase our common stock. Sales positions generally offer a competitive On Target Earnings (OTE) incentive structure in addition to base salary.About SquarespaceSquarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers .Our CommitmentToday, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.#LI-HybridThank you in advance for providing the following details about your work history from your resume! This helps us ensure that your candidate information is accurate and consistent during the hiring process.Squarespace will never solicit your personal banking information or ask you to transfer money in connection with a job offer or interview. We also will not reach out to you via phone or SMS without your permission or knowledge.If you plan to use AI in any capacity during your candidate journey, please review our Candidate AI Policy .