Executive Assistant- Product Development

Disney; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Disney is seeking an Executive Assistant for Product Development in California. The role is on-site 4 days per week and can sit in San Francisco or Glendale, supporting senior leaders with calendars, travel, meetings, and reporting.

You will partner with executives, mentor peers, and help establish team best practices while delivering high-level administrative support. The position emphasizes discretion, professionalism, and the ability to manage complex programs and deadlines in a fast-paced

Qualifications

• Five or more years of executive or business support experience.
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Expert verbal and

Responsibilities

• Calendaring, Travel & Expenses, Correspondence.
• Manage complex executive calendars with minimal oversight.
• Plan large-scale meetings and events involving multiple stakeholders.
• Draft and edit sensitive correspondence and materials requiring discretion.
• Support global travel needs, including visa documentation.
• Provide administrative and project coordination for departmental initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication

MS Office

Job description

Executive Assistant- Product Development

This role can sit in either San Francisco, CA or Glendale, CA and is required to be on-site 4 days/ week.

About the Role & Team

Technology is at the heart of Disney's past, present, and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers, product developers, designers, technologists, data scientists, and more - all working to build and advance the technological backbone for Disney's media business globally.

The team marries technology with creativity to build world-class products, enhance storytelling, and drive velocity, innovation, and scalability for our businesses. We are Storytellers and Innovators. Creators and Builders. Entertainers and Engineers. We work with every part of The Walt Disney Company's media portfolio to advance the technological foundation and consumer media touch points serving millions of people around the world.

Here are a few reasons why we think you'd love working here:

• Building the future of Disney's media: Our Technologists are designing and building the products and platforms that will power our media, advertising, and distribution businesses for years to come.
• Reach, Scale & Impact: More than ever, Disney's technology and products serve as a signature doorway for fans' connections with the company's brands and stories. Disney+. Hulu. ESPN. ABC. ABC News...and many more. These products and brands - and the unmatched stories, storytellers, and events they carry - matter to millions of people globally.
• Innovation: We develop and implement groundbreaking products and techniques that shape industry norms, and solve complex and distinctive technical problems.

What You Will Do:

Coordinate and perform a broad range of complex administrative, operational, and project support activities for senior leaders within Disney Entertainment & ESPN Product & Technology. Independently manage executive calendars, travel, communications, meetings, events, presentations, reporting, and department operations while maintaining the highest levels of professionalism, discretion, and attention to detail. Serve as a trusted partner to executive leadership, provide mentorship and guidance to fellow Executive Assistants, help establish and document team best practices, and deliver backup support across the executive assistant team as needed.

Responsibilities:

• Calendaring, Travel & Expenses, Correspondence
• Manage complex executive calendars, including scheduling appointments, meetings, travel, registrations, and related logistics with minimal oversight.
• Plan and coordinate large-scale meetings, programs, and events involving multiple stakeholders, international travel, technology requirements, accommodations, catering, and other logistical needs.
• Serve as a primary point of contact for internal and external inquiries, exercising sound judgment in screening, prioritizing, redirecting, and responding to communications, including those of a highly confidential nature.
• Draft and edit sensitive correspondence, communications, and materials requiring discretion, initiative, independent judgment, and knowledge of organizational priorities.
• Support global travel needs, including collecting and processing documentation associated with visa applications.
• Maintain office equipment, supplies, and inventory to ensure efficient day-to-day operations.
• May represent the department in meetings and prepare briefing materials, presentations, and supporting documentation as needed.

Meeting & Project Support

• Provide administrative and project coordination support for departmental initiatives, programs, and projects, including managing schedules, calendars, milestones, timelines, action items, deliverables, and stakeholder communications.
• Coordinate program and project meetings and events, including presenter scheduling, registrations, accommodations, meeting materials, food and beverage arrangements, and other logistical requirements.
• Manage small-scale projects and special assignments of moderate scope and impact, ensuring timely execution and follow-through.

Documentation & Reporting

• Create, maintain, and distribute reports, presentations, proposals, spreadsheets, databases, dashboards, and other business materials using information compiled from multiple sources.
• Analyze and track data trends and produce accurate reporting to support executive decision-making, planning, and operational effectiveness.

Required Qualifications:

• At least five (5) years of executive or business support experience, including experience supporting senior executives in a fast-paced, high-pressure environment.
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Expert verbal and