Executive Assistant

Disney; Glendale (CA); On-site; USD 100,000 - 110,000; Full time

Job summary

Walt Disney Imagineering in Glendale, CA is seeking an experienced Executive Assistant to support senior leaders, manage calendars, travel, meetings, and communications in a fast-paced environment.

You will partner with leadership, coordinate across teams, and handle confidential information with discretion, while ensuring seamless operations and proactive problem-solving.

Full-time role reporting to Portfolio Executive Creative Producer; domestic and international coordination may be required.

Qualifications

• 7+ years of experience supporting senior-level executives in fast-paced environments.
• Experience in the entertainment industry.
• Ability to manage complex calendars and travel.

Responsibilities

• Provide administrative support including managing complex calendars, coordinating meetings, processing invoices and expenses, screening communications, and ensuring timely follow-through on key priorities and action items.
• Plan and execute domestic and international travel with detailed itineraries, meeting coordination, transportation, and real-time support.
• Prepare executive materials, presentations, and reports on behalf of leadership.
• Liaise with senior leaders, executive support teams, and external partners for seamless communication.
• Balance business priorities with preparation and focus time while maintaining discretion and professionalism.

Skills

Calendar management

Executive support

Meeting coordination

Travel coordination

Discretion & confidentiality

Vendor coordination

Tools

Microsoft Office Suite

Video conferencing tools

Job description

• Provide administrative support, including managing complex calendars, coordinating meetings, processing invoices and expenses, screening communications, and ensuring timely follow-through on key priorities and action items.
• Manage complex scheduling across multiple stakeholders, proactively prioritizing competing demands while anticipating conflicts and identifying solutions that maximize executive effectiveness.
• Coordinate and support executive meetings, presentations, and video conferences, including preparation of materials, technology setup, and logistics for both in-person and virtual engagements.
• Plan and execute domestic and international business travel, including detailed itineraries, meeting coordination, transportation, and real-time support, while proactively addressing changes in schedules, travel conditions, and time zones.
• Serve as a key liaison to senior leaders, executive support teams, and external partners, building strong relationships and ensuring seamless communication across the organization.
• Strategically manage executive calendars by balancing business priorities, meeting preparation, travel requirements, and dedicated time for planning, focus, and decision-making
• Exercise sound judgment in managing executive communications, determining priorities, and directing inquiries with professionalism, discretion, and efficiency.
• Adapt quickly to changing priorities and emerging business needs, maintaining composure and ensuring continuity in a fast-paced, dynamic environment
• Handle highly confidential and sensitive information with the utmost integrity, discretion, and professionalism.
• Draft and prepare executive correspondence, presentations, reports, and other business-related materials on behalf of leadership.
• Support office operations through vendor coordination, supply management, purchase orders, invoice processing, and related administrative functions.
• Plan and coordinate team meetings, off-sites, cultural and team-building events, and leadership gatherings, ensuring seamless execution while supporting a strong team culture and positive participant experience.
• Partner on special projects, initiatives, and other business priorities, providing proactive support and contributing to the overall effectiveness of the organization.
• Required Qualifications & Skills:
• 7+ years of experience supporting senior-level executives in a fast-paced, highly complex, project-driven environment within the entertainment industry.
• Extensive experience supporting senior-level executiv

Additional Information

About the Role & TeamWalt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive changes in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.The Executive Assistant serves as a trusted partner to senior leadership, providing high-level administrative and organizational support in a fast-paced, dynamic environment. This role is responsible for managing complex calendars, coordinating meetings, travel arrangements, communications, presentations, and other executive priorities while exercising the highest level of professionalism, confidentiality, integrity, and sound judgment. Beyond administrative responsibilities, success in this role is built on strong relationships, proactive problem-solving, and the ability to anticipate needs, prioritize competing demands, and navigate across multiple teams and stakeholders. As a key representative of the executive, the Executive Assistant must demonstrate exceptional interpersonal skills, diplomacy, resourcefulness, and flexibility while collaborating with partners throughout The Walt Disney Company and serving as a trusted liaison both internally and externally. Understanding the executive's business priorities, key constituents, and broader organizational landscape is essential to providing strategic support and helping drive overall effectiveness and success.You will report to the Portfolio Executive Creative Producer.This is a Full- Time role.

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Confirmed H-1B sponsor. The Department of Labor record shows filings under DISNEY ONLINE .

Filings 143

Approved 76.2%

Avg wage $105K

From public Department of Labor LCA disclosures. Sponsorship history is a signal about the employer, not a commitment on this role.