Executive Assistant | Private Equity & Adjacencies

Macquarie Bank Limited; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Assistant to support senior leaders in a dynamic team environment. This role offers the opportunity to manage calendars, process expenses, and coordinate travel, while also engaging in various ad-hoc projects. The ideal candidate will possess strong project management skills, exceptional attention to detail, and a proactive approach. Join a supportive team that values diverse perspectives and empowers individuals to shape possibilities. If you are organized, flexible, and eager to contribute to a forward-thinking organization, this position is perfect for you.

Qualifications

• Strong project management skills and ability to handle multiple tasks.
• Excellent written and verbal communication skills with confidentiality.

Responsibilities

• Manage calendars, process expenses, and coordinate travel for executives.
• Collaborate with other Executive Assistants and support team success.

Skills

Project Management

Organizational Skills

Communication Skills

Attention to Detail

Confidentiality

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Coupa

Concur

Job description

Executive Assistant | Private Equity & Adjacencies

Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Private Equity & Adjacencies team. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

You will be responsible primarily for calendar management, expense and invoice processing via Coupa, and travel coordination (both domestic and international) for a team of executives using Concur. You will collaborate with other Executive Assistants and executives across multiple internal teams and take an active role to support their success. You will also have the opportunity to work on various ad-hoc projects, including the coordination of team events.

Salary range for this position: $80,000 - $110,000/Yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. The successful candidate may also be eligible for an annual discretionary incentive compensation award.

What you offer

• Strong project management skills with the ability to handle multiple tasks simultaneously, self-direction, and a strong sense of ownership
• Ability to demonstrate a proactive approach, be extremely organized, flexible, and have exceptional attention to detail
• Excellent written and verbal communication skills paired with the ability to be highly confidential with information and exercise appropriate judgment/discretion.
• Advanced knowledge of Microsoft Word, PowerPoint, Outlook, and Excel
• Financial industry experience is preferred.

We love hearing from anyone inspired to build a better future with us. If you're excited about the role or working at Macquarie, we encourage you to apply.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie provides equal opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.
Our aim is to provide reasonable accommodations to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know during the application process.