Executive Assistant - Private Capital Advisory - New York

Evercore Inc.; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Life and disability Insurance

Well-being programs

Parental leave

Commuter benefits

Paid holidays & vacation

Job summary

Evercore in New York seeks an experienced Executive Assistant to support senior PCA professionals. You will manage complex calendars, coordinate domestic and international travel, prepare expense reports, and handle confidential communications with discretion in a fast-paced, client-focused environment.

Hours are 8:30AM–5:30PM or 9:00AM–6:00PM with paid overtime. The role offers a base salary range of $90,000–$100,000, eligibility for a discretionary bonus, and a comprehensive benefits program

Qualifications

• 5+ years of executive or senior-level administrative support experience.
• Strong organizational and time-management skills in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Experience managing complex calendars and travel arrangements.
• Proficiency with MS Office and collaboration tools.

Responsibilities

• Manage complex calendars and prioritize requests to resolve scheduling conflicts.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare and submit expense reports accurately and promptly.
• Support meetings logistics, including conferencing, catering and materials.
• Maintain contact records and assist with document preparation and projects.
• Provide back-up coverage for other assistants and support the team as needed.

Skills

Calendar management

Travel coordination

Discretion and confidentiality

Communication with clients

Office administration

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Zoom

Microsoft Teams

Job description

Executive Assistant - Private Capital Advisory - New York

Region Americas

Location New York

Group Private Capital Advisory

Group Description: Evercore’s Private Capital Advisory (PCA) group is an active secondary market advisor focused on providing independent advice and execution services for the owners and managers of private financial assets. PCA’s clients include financial institutions, asset managers, pension funds, endowments, foundations, family offices and private equity and hedge funds.

What is the position? The Private Capital Advisory (PCA) team seeks an experienced Executive Assistant to support senior professionals in New York. The successful candidate will take ownership of complex scheduling, travel and day-to-day coordination, anticipate needs and exercise sound judgment in a fast-paced, client-focused environment. This role requires discretion, attention to detail and the ability to manage competing priorities with limited supervision. The Executive Assistant will work closely with other assistants and the operations team to help the group run smoothly and contribute to team projects and events.

Primary Responsibilities: The Executive Assistant will provide proactive executive support to senior PCA professionals and work collaboratively with the broader team. Responsibilities include:

• Manage complex calendars, prioritize competing requests and resolve scheduling conflicts proactively
• Serve as a gatekeeper for senior professionals, exercising sound judgment to protect their schedules, manage competing priorities and maximize their time and efficiency
• Coordinate internal and external meetings across time zones, liaising professionally with senior executives, clients and their assistants
• Keep senior professionals informed of upcoming meetings, commitments and scheduling changes, anticipating potential conflicts and addressing them proactively.
• Arrange domestic and international travel, including flights, hotels, ground transportation and detailed itineraries; manage last-minute changes
• Prepare and submit expense reports accurately and promptly, track reimbursements and follow up on outstanding items
• Prepare meeting logistics, including conference rooms, video conferencing, materials and catering, and coordinate follow-up as needed
• Handle phone coverage and correspondence with professionalism and discretion, escalating time-sensitive matters appropriately
• Support client meetings, team events, offsites and other group activities in partnership with the operations team and other assistants
• Coordinate onboarding and interview scheduling, working with recruiting, IT, Facilities and the operations team as needed
• Maintain accurate contact records and distribution lists, and assist with document preparation and other administrative projects
• Provide back-up coverage for other executive assistants and help maintain consistent support across the team
• Anticipate administrative needs, identify practical process improvements and take ownership of follow-through

Hours: 8:30AM - 5:30PM or 9:00AM - 6:00PM with paid overtime as needed

Specific Qualifications: The ideal candidate is a highly organized, proactive and resourceful executive assistant who takes ownership of their work and builds strong relationships. They must be comfortable supporting senior professionals, handling confidential information and adapting quickly as priorities change. Qualifications include:

• 5+ years of executive or senior-level administrative support experience, preferably in investment banking, private equity or another professional services environment
• Strong organizational and time-management skills, with the ability to prioritize competing demands and maintain accuracy under pressure
• Demonstrated ability to work independently, exercise sound judgment and make timely decisions in a fast-pace environment
• Experience managing complex calendars and domestic and international travel, including last-minute changes
• Proficiency in Microsoft Office, particularly Outlook, Excel, Word and PowerPoint; experience with expense management and CRM systems is a plus
• Proficiency with Zoom and Microsoft Teams, including coordinating virtual and hybrid meetings
• Excellent written and verbal communication skills, a professional phone manner and the ability to build rapport with clients and colleagues at all levels
• A collaborative, service-oriented approach and willingness to provide hands-on support across a range of tasks
• Reliability and flexibility to support early meetings, schedule changes and overtime as needed
• Sound judgment, discretion and the ability to handle sensitive information with a high degree of confidentiality

Expected Base Salary Range: $90,000 - $100,000

This position requires valid United States work authorization and is not eligible for visa sponsorship.

In addition to a competitive base salary, employees may be eligible to receive a discretionary bonus. Evercore also offers a variety of benefits and programs, subject to eligibility and availability. These include, but are not limited to:

• Medical, prescription, dental, and vision insurance, including healthcare savings and reimbursements accounts
• 401(k) Retirement Plan
• Life and disability insurance, including additional voluntary financial protection insurance
• Well-being resources and programs, including mental health and mindfulness programs, digital wellness platforms, well-being events, and targeted on-site health services
• Family-building and family-support benefits
• Paid parental, caregiver, marriage and bereavement leave
• Commuter benefits, health club membership discounts, and other corporate discounts
• Paid holidays, vacation days, personal days, sick days, and volunteer opportunities

About Evercore: Evercore (NYSE: EVR) is a premier global independent investment banking advisory firm. We are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders - including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals. Founded in 1995, the Firm is headquartered in New York and maintains offices and affiliate offices in major financial centers in North America, Europe, the Middle East, and Asia. For more information, please visit www.evercore.com .

Inclusion and Equal Opportunity Employment :Evercore is an equal employment opportunity employer and does not discriminate against individuals because of actual or perceived race, color, creed, religion, sex, pregnancy, national origin or ancestry, mental or physical disability, age, veteran status, military status, citizenship status, sexual orientation, gender identity or expression, genetic information, or immigration or citizenship status, or any other characteristic protected by applicable law (referred to as “protected status”), in accordance with applicable federal, state and local laws.