Executive Assistant — Operations & Admin Excellence

Prism Electric; Garland (TX); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with Company Match

PTO

Paid Holidays

Referral Bonus Program

Electrical Schooling paid

Job summary

Prism Electric, based in Garland, TX, is looking for an Executive Assistant who will manage daily office operations and provide support to HR, service, estimating and project teams. You will coordinate meetings, liaise with vendors, and help maintain policies while handling general administrative duties.

You will support dispatch, budgeting, and customer service activities, ensuring accuracy, timeliness, and professional communication across departments.

Qualifications

• Proven office management, administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office, particularly Excel.

Responsibilities

• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments.
• Partner with HR to maintain office policies as necessary.
• HR support as needed, including new-hire orientation.
• Organize office operations and procedures.
• Coordinate with the IT department on all office equipment.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Manages contract and price negotiations with office vendors, service providers, and office leases.
• Manage office G&A budget, ensure accurate and timely reporting.
• Provide general support to visitors and staff.
• Assist the service department with occasional service dispatch, and general customer service.
• Miscellaneous administrative support for service, estimating and project management operations.

Skills

Office management

Administrative experience

Time management

Written and verbal communication

Organizational skills

Prioritization

Education

Accounting background (nice to have)

Tools

Excel

MS Office

Job description

Prism Electric, based in Garland, TX, is looking for an Executive Assistant who will manage daily office operations and provide support to HR, service, estimating and project teams. You will coordinate meetings, liaise with vendors, and help maintain policies while handling general administrative duties.

You will support dispatch, budgeting, and customer service activities, ensuring accuracy, timeliness, and professional communication across departments.