Executive Assistant & Office Operations Lead

Metergy Solutions; Exton (PA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent health coverage and life 보험—

Job summary

Metergy Solutions, Exton PA, is seeking an experienced Office Manager to support daily operations, events, and executive coordination. This role emphasizes strong organization, discretion, and the ability to oversee multiple priorities in a dynamic environment.

The candidate will handle office administration, onboarding, facilities, vendor relationships, and cross-team collaboration, with on-site expectations and occasional remote work after training.

Qualifications

• 3+ years of experience in an Executive Assistant, Office Manager, Administrative Manager, or similar role
• Proven ability to support senior leaders in a fast-paced business environment
• Strong organizational, project management, and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and strong problem-solving capabilities
• Demonstrated ability to manage confidential information with discretion and professionalism
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel
• Experience coordinating meetings, events, travel arrangements, and office operations
• Ability to work independently while collaborating effectively across teams

Responsibilities

• Support day-to-day office operations to ensure a smooth, efficient, and welcoming environment
• Manage office supplies, equipment needs, vendor communication, and contracts
• Coordinate facilities needs, maintenance requests, workspace planning, and security processes
• Develop and maintain office procedures and administrative workflows
• Support new team member onboarding, including space setup, materials, and orientation coordination
• Plan, coordinate, and execute corporate events, including company meetings, trainings, team events, and off-site activities
• Coordinate and organize client and executive site visits
• Coordinate event logistics such as venue selection, catering, travel coordination, technology needs, and materials preparation
• Manage vendor relationships to ensure high-quality, cost-effective outcomes
• Create event agendas, run-of-show documents, communications, and post-event evaluations
• Support leadership in coordinating events that reflect company priorities and create a positive team and client experience
• General oversight of team member committees
• Assist with coordinating committee calendars, agendas and events
• Track action items, deliverables, and timelines; follow up with stakeholders to ensure completion
• Support preparation of reports, presentations, and documentation required for committee activities
• Provide administrative support to assigned executives, including scheduling, calendar management, travel arrangements, and meeting coordination
• Prepare, format correspondence, presentations and reports as requested
• Monitor deadlines, priorities, and follow-up items to ensure timely and accurate execution
• Support communication and coordination between the executive and internal and external stakeholders
• Manage expense reports, reimbursements, and budget tracking for executive activities
• Maintain confidentiality when handling sensitive or business-critical information

Skills

Office Management

Executive Support

Communication Skills

Organization

Microsoft Office Suite

Travel Arrangements

Multitasking

Confidentiality

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Job description

Metergy Solutions, Exton PA, is seeking an experienced Office Manager to support daily operations, events, and executive coordination. This role emphasizes strong organization, discretion, and the ability to oversee multiple priorities in a dynamic environment.

The candidate will handle office administration, onboarding, facilities, vendor relationships, and cross-team collaboration, with on-site expectations and occasional remote work after training.