Executive Assistant, Office of the EVP & President, Aetna

CVS Health; Connecticut; On-site; USD 83,000 - 183,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Retirement savings options

Job summary

CVS Health in Hartford, CT seeks an Executive Assistant to provide proactive, strategic support to the EVP & President of Aetna and senior leaders. This full-time onsite role requires managing complex calendars, coordinating travel, and handling confidential information with discretion.

The ideal candidate has 7+ years of senior‑level administrative experience, strong written and verbal communication, and a proven ability to build relationships across the enterprise.

Qualifications

• 7+ years of administrative experience supporting senior leadership.
• Experience managing executives’ phone coverage, calendars, and travel in Microsoft Outlook.
• Strong discretion and ability to handle confidential information.
• Excellent written and verbal communication at executive level.
• Ability to build relationships and influence outcomes across the enterprise.
• Experience balancing calendars and competing priorities across multiple executives.
• Clear, concise executive-level writing that distills complex information into actionable summaries.
• Strategic, forward‑looking approach to problem solving; anticipates needs and adjusts meetings and content as priorities shift.
• Comfortable working independently and as part of a team.
• Experience planning meetings and events.

Responsibilities

• Proactively coordinate the daily schedules, calendars, contacts, and travel of the EVP & President and other members of the executive leadership team, including internal and external meetings, conferences, seminars, and detailed itineraries.
• Evaluate meeting requests and prioritize executive time in alignment with business objectives; balance competing demands across multiple leaders, anticipate scheduling conflicts, and recommend solutions in advance.
• Partner with the EVP & President to shape priorities and sequence the week; synthesize information, prepare briefings, and surface emerging issues, risks, and opportunities.
• Serve as the primary point of contact for colleagues, enterprise leaders, and external guests; triage a high volume of phone and email communications, route matters to the right resource, and collaborate with executive assistants and chiefs of staff across the leadership team.
• Prepare executives for meetings by assembling background, materials, and agendas; document notes, identify action items, and drive follow‑up to completion.
• Lead the planning and execution of complex meetings and events, including business reviews, talent reviews, strategy sessions, off‑sites, and telepresence events, covering AV, room scheduling, set‑up, catering, and follow‑up.
• Design and coordinate team building and engagement activities for the leadership team.
• Draft, edit, and finalize correspondence, presentations, agendas, spreadsheets, and reports; prepare and distribute weekly email updates to relevant stakeholders.
• Process reimbursements and expense reports in accordance with established policy guidelines, tracking expenses and following up in a timely manner.
• Take on special projects as designated, support other members of the leadership team as necessary, and perform other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Outlook expertise

Communication

Discretion

Relationship building

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselvesaccountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

Position Summary

This is an opportunity for a highly organized, strategic, and proactive professional to provide executive administrative support within Aetna’s executive leadership team.

This is an onsite position at our Hartford, Connecticut office.

The Executive Assistant (EA) serves as a trusted partner to the EVP & President of Aetna and to other senior leaders, anticipating needs, identifying risks and opportunities in advance, and exercising sound judgment in a fast‑paced, highly visible environment.

The ideal candidate will bring strong planning, prioritization, and time management skills, keeping complex calendars and scheduling operations running smoothly and efficiently across the Aetna Executive leadership team. The EA will build credible working relationships with the leadership team and colleagues across the enterprise, communicate on behalf of leaders with clarity, and help develop team building and engagement activities. The position requires flexibility, including additional hours as needed to support key business events, travel, and time‑sensitive priorities.

Responsibilities

• Proactively coordinate the daily schedules, calendars, contacts, and travel of the EVP & President and other members of the executive leadership team, including internal and external meetings, conferences, seminars, and comprehensive, detailed itineraries.
• Evaluate meeting requests and prioritize executive time in alignment with business objectives; balance competing demands across multiple leaders, anticipate scheduling conflicts, and recommend solutions in advance.
• Partner with the EVP & President to shape priorities and sequence the week; synthesize information, prepare briefings, and surface emerging issues, risks, and opportunities before they escape.
• Serve as the primary point of contact for colleagues, enterprise leaders, and external guests; triage a high volume of phone and email communications, route matters to the right resource, and collaborate with executive assistants and chiefs of staff across the leadership team, safeguarding confidential information at all times.
• Prepare executives for meetings by assembling relevant background, materials, and agendas; document notes, identify action items, and drive follow‑up to completion, tracking deliverables, timelines, and deadlines and escalating issues as appropriate.
• Lead the planning and execution of complex meetings and events, including business reviews, talent reviews, strategy sessions, off‑sites, and telepresence events, covering AV, room scheduling, set‑up, catering, and follow‑up.
• Design and coordinate team building and engagement activities for the leadership team.
• Draft, edit, and finalize correspondence, presentations, agendas, spreadsheets, and reports; prepare and distribute weekly email updates to relevant stakeholders.
• Process reimbursements and expense reports in accordance with established policy guidelines, tracking expenses and following up in a timely manner.
• Take on special projects as designated, support other members of the leadership team as necessary, and perform other duties as assigned.

Required Qualifications

• 7+ years of administrative experience supporting senior leadership.
• Experience maintaining executives’ phone coverage, calendars, and work and travel schedules in Microsoft Outlook.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong discretion and sound judgment in handling confidential information.
• Track record of building strong relationships and influencing outcomes through collaboration.
• Experience balancing calendars and competing priorities across multiple executives.
• Clear, concise executive-level writing that distills complex information into actionable summaries.
• Strategic, forward‑looking approach to problem solving; anticipates needs and adjusts meetings and content as priorities shift.
• Comfortable working independently and as part of a team.
• Experience planning meetings, events, or employee engagement programs.

Preferred Qualifications

• Experience supporting C‑suite or enterprise‑level executives in a large, complex organization.
• Advanced Microsoft Office Suite skills, especially PowerPoint.
• Experience in the healthcare of insurance industry.

Anticipated Weekly Hours

40

Time Type

Full time

Pay Range

The typical pay range for this role is:

$82,940.00 - $182,549.00

This pay range represents the base hourly rate or base annual full‑time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short‑term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.

This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.

Additional details about available benefits are provided during the application process and on Benefits Moments.

We anticipate the application window for this opening will close on: 10/30/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.