Executive Assistant, Office of the Deputy Editors in Chief

Dow Jones & Co.; New York (NY); Sur place; USD 120 000 - 140 000; Plein temps

Résumé du poste

Dow Jones & Co. is seeking a highly organized Executive Assistant to support two Deputy Editors in Chief in our New York newsroom.

This role is central to the smooth operation of senior editorial leadership and requires confidentiality, superb judgment, and the ability to manage shifting priorities in a fast-paced environment. The ideal candidate has at least five years of experience supporting senior executives, handles sensitive information with discretion, and thrives in an in-office setting

Qualifications

• Minimum five years of experience supporting senior executives in a fast-paced environment.
• Excellent judgment with highly confidential and sensitive information.
• In-office role, five days a week, in New York newsroom.
• Proven ability to manage multiple priorities and competing deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and Google Workspace; calendar management and expense reporting systems.

Responsabilités

• Manage complex calendars for two Deputy Editors in Chief and prioritize conflicts.
• Coordinate internal and external meetings, including interviews and events, arranging agendas and briefing materials.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and visas; process expense reports.
• Serve as a primary point of contact for the Deputy Editors in Chief, screening like calls, emails, and requests with professionalism and discretion.
• Prepare, proofread, and format correspondence, memos, presentations, and other materials for the Deputy Editors in Chief.
• Liaise with senior leaders, reporters, editors, and external contacts, representing the Deputy Editors in Chief with professionalism and sound judgment.

Connaissances

Executive support

Calendar management

Discretion

Communication

Multitasking

Microsoft Office

Google Workspace

Travel coordination

Team collaboration

Outils

Microsoft Office

Google Workspace

Calendar software

Description du poste

Dow Jones & Co.

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Dow Jones, Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets.

NYC - 1211 Ave of the Americas

Full time

Job Description:

Position Summary

The Wall Street Journal is seeking a highly organized Executive Assistant to support two Deputy Editors in Chief. This role is central to the smooth operation of the Journal's senior editorial leadership team: in addition to day-to-day support for the Deputy Editors in Chief, this person will serve as a trusted backup to the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor, ensuring seamless coverage whenever either is unavailable or at capacity.

The ideal candidate has at least five years of experience supporting senior executives in a fast-paced environment, exercises excellent judgment with highly confidential and sensitive information, and is comfortable managing shifting priorities under tight deadlines. This is an in-office role, five days a week, reflecting the collaborative, fast-moving nature of newsroom leadership support.

You Will

• Manage complex, frequently changing calendars for two Deputy Editors in Chief, proactively resolving scheduling conflicts and prioritizing competing demands.
• Coordinate internal and external meetings - including interviews, and events - arranging logistics, agendas, and briefing materials.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and visas; process expense reports accurately and on time.
• Serve as a primary point of contact for the Deputy Editors in Chief, screening and prioritizing calls, emails, and requests with professionalism and discretion.
• Prepare, proofread, and format correspondence, memos, presentations, and other materials on behalf of the Deputy Editors in Chief.
• Liaise with senior leaders, reporters, editors, and external contacts, representing the Deputy Editors in Chief's with professionalism and sound judgment.
• Provide seamless backup coverage for the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor during absences, high-volume periods, or as otherwise needed.
• Handle highly confidential and sensitive information - including personnel matters, editorial strategy, and pre-publication material - with absolute discretion.
• Anticipate the needs of the Deputy Editors in Chief, proactively solve problems before they escal, ensure timely follow through to effectively manage the deputy's time.
• Coordinate special projects, newsroom events, and off-site meetings as assigned.
• Maintain organized filing systems, contact databases, and records for the office.
• Partner closely with other executive assistants across the newsroom to coordinate schedules and share coverage.

You Have

• Minimum five years of experience as an executive assistant or in a similar role supporting senior executives, ideally within a newsroom, media company, or other fast-paced professional environment.
• Proven ability to manage multiple priorities and competing deadlines with composure and sound judgment.
• Exceptional discretion and demonstrated ability to handle confidential information with the utmost integrity.
• Strong written and verbal communication skills.
• Highly organized, with meticulous attention to detail and strong follow-through.
• Proficiency in Microsoft Office and/or Google Workspace, calendar management tools, and expense-reporting systems.
• Flexibility and willingness to adapt quickly to shifting priorities in a 24/7 news environment.
• Collaborative, team-oriented approach, with willingness to provide backup coverage for other executive offices as needed.
• Professional demeanor and sound judgment when interacting with senior leaders, journalists, and external contacts at all levels.

Work Environmen

• This role is based in the Journal's New York newsroom and requires in-office presence five days per week.
• May occasionally require availability outside standard business hours to support breaking news coverage or urgent scheduling needs.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process.

Business Area:

Dow Jones - News - WSJ

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range:

Base Pay Range: $120,000 - $140,000

We're committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate's experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

About_Us

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Equal employment opportunity, including veterans and individuals with disabilities.