Executive Assistant Office Manager

Martis Capital; Washington (District of Columbia); On-site; USD 67,000 - 101,000; Full time

Job summary

Martis Capital, a private equity firm focused on enhancing the healthcare industry, is hiring an Executive Assistant/Office Manager in Washington, DC. This role encompasses administrative support, office management, and special projects, ideal for those with a proactive attitude and strong organizational skills. Benefits include health insurance, generous PTO, and more.

Benefits

Medical/Dental/Vision available immediately

Life insurance

401k match

Generous paid time off & 12 paid corporate holidays

Monthly cell phone stipend

Free lunch once a week

Qualifications

• 3+ years of relevant experience in an administrative/office management role.
• Strong background in calendar and travel management.
• Highly organized and detail-oriented.

Responsibilities

• Provide comprehensive administrative support to two Managing Partners.
• Manage complex domestic travel arrangements and expense reconciliation.
• Coordinate internal and client-facing events.

Skills

Calendar Management

Travel Management

Problem-Solving

Communication

Organization

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

SAP Concur

Job description

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Company Description Martis Capital (“Martis”) was founded with a vision to create a private equity offering centered around helping build companies that seek to improve the healthcare industry. Martis manages four traditional private equity funds with interests in portfolio companies across the healthcare industry with approximately $2 billion in assets under management. The company currently employs 23 business professionals located between its San Francisco, Washington, DC, and Miami offices.

Position Description Martis Capital is seeking an Executive Assistant/Office Manager. This role will be responsible for a blend of administrative and office management duties, including calendar and travel coordination, expense reporting, event planning, and special projects. This is an excellent opportunity for an individual with a positive, can-do attitude who is eager to contribute to the success of a dynamic firm.

Responsibilities:

Administrative Support

·Provide comprehensive administrative support to two Managing Partners and the DC office.

·Manage complex domestic travel arrangements and monthly expense reconciliation for executives and key stakeholders.

·Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency.

·Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events.

Office & Facilities Management

·Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained.

·Oversee office supplies, kitchen inventory, and equipment, placing orders as necessary.

·Maintain a clean, organized, and welcoming office environment, ensuring a high standard of

hospitality for executive visitors and team members.

·Coordinate mail, deliveries, security access, and space planning as needed.

·Execute errands and special projects to support office operations.

Cross-Functional Support & Special Projects

·Collaborate with internal teams, including Finance, Business Development, and IT, on firm-wide initiatives and operational improvements.

·Assist with event planning, annual meetings, firm-wide offsites, and monthly team-building initiatives, ensuring seamless execution.

·Proactively identify opportunities to streamline office processes and enhance team efficiency.

Qualifications

·3+ years of relevant experience in an administrative/office management role required, preferably in professional services or financial services. Experience in private equity preferred but not required.

·Strong background in calendar and travel management, with experience handling complex scheduling. Strong proficiency in Microsoft Office Suite and SAP Concur or similar expense management software.

·Bachelor’s degree in business administration, communications or a related field (preferred but not required).

·Highly organized and detail-oriented, with the ability to manage multiple priorities simultaneously.

·Strong problem-solving skills and the ability to anticipate needs and resolve issues proactively.

·Excellent communication and interpersonal skills, with a high degree of professionalism.

•Comprehensive benefits including medical/dental/vision – all available immediately. Other benefits include life insurance and 401k match.

•Generous paid time off plus 12 paid corporate holidays

•Monthly cell phone stipend

•Free lunch one day each week

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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