Executive Assistant & Office Manager

The Film Market; Miami (FL); On-site; USD 45,000 - 75,000; Full time

Job summary

Warner Chappell is seeking a highly organized, bilingual administrative professional to join the LATAM team in Miami. You will provide critical administrative support to the President of LATAM and help ensure the smooth operation of the Miami office.

This role offers exposure to multiple facets of the business, coordinating regional logistics and acting as a liaison between internal stakeholders to streamline executive support and operational functions.

Qualifications

• Excellent verbal & written skills in both English and Spanish.
• Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner.
• Strong organization skills and pay high attention to detail.
• Ability to think outside the box and come up with creative solutions.

Responsibilities

• Provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office.
• Coordinate regional logistics and administrative tasks for LATAM.
• Serve as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.

Skills

Bilingual English/Spanish

Administrative support

Executive support

Creativity

Tools

Canva

Google Slides

Job description

We are the regional office overseeing US Latin and Latin America based in Miami, representing some of the greatest songwriters and producers shaping Latin music. You will be in charge of providing critical support and coordination for the Latin America team and helping to manage the Warner Chappell Miami office.

This is an exciting opportunity for a highly-organized, bilingual (Spanish/English) professional to join the WCM LATAM team. You will provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office. This role offers exposure to different facets of the business by serving as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.

Role Type

Full-time

Requirements

About you:

• Excellent verbal & written skills in both English and Spanish
• Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner
• Strong organization skills and pay high attention to detail
• Ability to think outside the box and come up with creative solutions

We'd love it if you also had:

• Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
• A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.

We're taking our time to review all resumes, and to find the best people for WMG.

Compensation: The actual base pay is dependent upon many factors, such as work experience and business needs.