Executive Assistant Office Manager

Steven R. Carroll & Associates; Jefferson City (MO); On-site; USD 25,000 - 39,000; Part time

Job summary

Steven R. Carroll & Associates in Jefferson City is seeking a part-time Executive Assistant Office Manager to oversee daily office operations and client reporting during the legislative session.

The role includes handling correspondence, preparing documents, calendar management, travel arrangements, and maintaining organized records while helping implement office policies to ensure a professional environment.

Qualifications

• Must have strong office management and record-keeping skills.
• Knowledge of the legislative process is a plus.
• Proficient with standard office software (word processing, spreadsheets, email, calendar tools) with accurate typing.
• Strong organizational abilities, attention to detail, and time management.
• Experience as an executive assistant, office manager, or administrative support is preferred.

Responsibilities

• Manage daily office operations for the Jefferson City office.
• Prepare and send weekly client reports during the legislative session (Jan–May).
• Maintain office supplies and filing systems.
• Submit quarterly reports to the Missouri Ethics Commission for PACs managed by the firm.
• Handle incoming correspondence and prepare documents and reports.
• Support executives with calendar management, travel arrangements, and follow-up activities.
• Help implement office policies and procedures to ensure efficiency and professionalism.

Skills

Office management

Record keeping

Legislative process

Office software

Calendar management

Job description

Company Description

Steven R. Carroll & Associates is a Jefferson City based government relations, legislative consulting, and law firm founded in 1994. Our office sits three blocks from the State Capitol.

Role Description

The Executive Assistant Office Manager is a part-time role based in our Jefferson City office. This position is responsible for managing daily office operations, sending out weekly reporting for clients during the legislative session (Jan-May), maintaining office supplies, and submitting quarterly reports to the Missouri Ethics Commission for the various PACs our firm manages. The role includes handling incoming correspondence, preparing documents and reports, and supporting executives with calendar management, travel arrangements, and follow-up activities. The Executive Assistant Office Manager will also maintain organized records and filing systems, and help implement office policies and procedures to ensure an efficient, professional work environment.

Qualifications

• Candidates should possess good overall management and record keeping skills.
• Knowledge of the legislative process is a plus.
• Candidates should possess proficiency with standard office software (e.g., word processing, spreadsheets, email, calendar tools) and accurate typing skills.
• Candidates should possess strong organizational abilities, attention to detail, and time management skills.
• Relevant experience in an executive assistant, office manager, or administrative support role is preferred.