Executive Assistant, NYC

Verkada Inc.; New York (NY); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Health insurance

Vision & dental

401k match

HSA

Mental health support

Parental leave

Flexible PTO

Wellness benefits

Healthy lunches

Job summary

Verkada Inc. in New York City seeks an experienced Executive Assistant to support the VP of Corporate Enterprise Sales. You will ensure efficient day-to-day operations, manage calendars, coordinate meetings, and handle travel arrangements with a high level of customer service.

You will partner with senior leaders, organize events, prep materials, and maintain a positive office environment while respecting privacy-sensitive processes in a fast-paced startup culture.

Qualifications

• Bachelor's Degree essential.
• 4-7 years of administrative support and office management experience.
• Attention to detail, with creative problem solving and superior communication skills.
• Proactive mindset to handle regular activities without prompting, and advise in advance of potential issues.
• Track record of accomplishment in all previous roles.
• Ability to work well independently and as part of a team.
• Ability to navigate and flourish in a fast-paced, start-up environment.

Responsibilities

• Partner directly with Leadership to ensure our day to day operations and functions run smoothly.
• Drive internal and external meetings - coordination, scheduling, organizing and event planning.
• Manage & maintain a strategic calendar: monitor & schedule calendar requests.
• Be a strong support to leadership by taking on administrative duties to better support your executives (e.g. taking notes, tracking action items, booking travel/accommodations, etc).
• Understand prioritizing tasks and meeting deadlines.
• Ad Hoc request that supports the Enterprise sales teams.
• Serve as the first point of contact for employees by managing requests & facilitating a positive office experience.
• Facilitate the management of an ongoing delightful employee experience by providing operational support and maintaining the general organization and aesthetic of the physical office spaces.
• Build an active relationship with business partners and teams to assess team allocations and occupancy needs as well as conference room usage.
• Have fun and enjoy your contribution to growing an exciting company!

Skills

Administrative support

Office management

Communication

Attention to detail

Proactive mindset

Independent work

Team collaboration

Education

Bachelor's Degree

Job description

Verkada is transforming how organizations protect their people and places with an integrated, privacy-sensitive AI-powered platform that includes solutions for video security, access control, air quality sensors, alarms, intercoms, and visitor management.

We’ve got serious momentum in the market: more than 30,000 customers (including 100+ of the Fortune 500), a $5.8B valuation , more than $1 billion in annualized bookings, and backing from CapitalG, Sequoia Capital, General Catalyst, Felicis Ventures, Next47 and more. Physical AI is one of the most consequential technology shifts of our time, and Verkada is at the center of it.

You can look at all kinds of communities to see our platform’s impact in the world. It's the retailer that uses our agentic AI to deter theft before it happens. The warehouse that uses AI-powered alerts to make sure its team is protected on the floor with proper PPE. The school that’s alerted to a threat in real-time and triggers a lockdown in seconds, not minutes. We’re rapidly scaling this impact: today, more than 2 million Verkada devices are deployed across 170+ countries.

We are looking for a highly talented and motivated Executive Assistant who thrives in a dynamic, fast-paced work environment while supporting our VP of Corporate Enterprise Sales, NYC.

As an Executive Assistant within our Enterprise sales organization at Verkada, you will have high visibility across executive leadership. You will ensure that the day-to-day operations of the enterprise sales organization run smoothly. You are responsible for providing operational support with a strong focus on customer service, while working in collaboration with internal teams. You will be supporting the Enterprise Sales Leadership team in day to day operations such as calendar management, event planning, and other ad-hoc tasks.

We are scaling aggressively and our Executive Assistants are a strong foundation to making sure our organization stays inclusive, safe, and fun!

This role reports directly to the VP of Corporate Enterprise Sales, NYC.

What You’ll Do

• Partner directly with Leadership to ensure our day to day operations and functions run smoothly.
• Drive internal and external meetings - coordination, scheduling, organizing and event planning.
• Manage & maintain a strategic calendar: monitor & schedule calendar requests.
• Be a strong support to leadership by taking on administrative duties to better support your executives (EX. taking notes, tracking action items, booking travel/accommodations, etc).
• Understand prioritizing tasks and meeting deadlines.
• Ad Hoc request that supports the Enterprise sales teams.
• Serve as the first point of contact for employees by managing requests & facilitating a positive office experience.
• Facilitate the management of an ongoing delightful employee experience by providing operational support and maintaining the general organization and aesthetic of the physical office spaces.
• Build an active relationship with business partners and teams to assess team allocations and occupancy needs as well as conference room usage.
• Have fun and enjoy your contribution to growing an exciting company!

What You Bring

• A Bachelor's Degree is essential.
• 4-7 years of administrative support and office management experience
• Attention to detail, coupled with creative problem solving and superior communication skills.
• Proactive mindset to handle regular activities without prompting, and advise in advance of potential issues.
• Track record of accomplishment in all previous roles.
• Ability to work well independently and as part of a team.
• Ability to navigate and flourish in a fast-paced, start-up environment.

US Employee Benefits

Verkada is committed to fostering a workplace environment that prioritizes the holistic health and wellbeing of our employees and their families by offering comprehensive wellness perks, benefits, and resources. Our benefits and perks programs include, but are not limited to:

• Healthcare programs that can be tailored to meet the personal health and financial well-being needs - Premiums are 100% covered for the employee under at least one plan and 80% for family premiums under all plans
• Nationwide medical, vision and dental coverage
• Starting January 2027, Verkada will match a portion of an employee’s 401(k) contributions based on eligible earnings. Match vests on 2 year anniversary
• Health Saving Account (HSA) with annual employer contributions and Flexible Spending Account (FSA) with tax saving options
• Expanded mental health support
• Paid parental leave policy & fertility benefits
• Time off to relax and recharge through our paid holidays, firmwide extended holidays, flexible PTO and personal sick time
• Wellness/fitness benefits
• Healthy lunches provided daily

Additional Information

You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time.

Annual Pay Range

At Verkada, we want to attract and retain the best employees, and compensate them in a way that appropriately and fairly values their individual contribution to the company. With that in mind, we carefully consider a number of factors to determine the appropriate starting pay for an employee, including their primary work location and an assessment of a candidate's skills and experience, as well as market demands and internal parity. A Verkada employee may be eligible for additional forms of compensation, depending on their role, including sales incentives, discretionary bonuses, and/or equity in the company in the form of restricted stock units (RSUs)

Below is the annual on-target earnings (OTE) range for full-time employees for this position, comprised of base compensation and commissions (if applicable).

$100,000 - $125,000 USD

As an equal opportunity employer, Verkada is committed to providing employment opportunities to all individuals. All applicants for positions at Verkada will be treated without regard to race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, or any other basis prohibited by applicable law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Verkada’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.