Executive Assistant & Newsroom Administrator

Lensa; Washington (District of Columbia); On-site; USD 80,000 - 100,000; Part time

Job summary

A prominent media organization is looking for an Executive Assistant & Newsroom Administrator to support the SVP of Content. This hybrid role requires exceptional organizational skills and proactive management of key administrative functions in a fast-paced work environment. Candidates should possess strong communication skills and experience in executive support within a content-driven setting.

Benefits

Medical insurance

Dental and vision insurance

Paid time off

401(k) with company matching

Paid Parental leave

Life insurance

Qualifications

• 3+ years of experience supporting senior leadership.
• Proven ability in managing calendars and travel logistics.
• High attention to detail and ability to juggle priorities.

Responsibilities

• Provide executive support to the SVP of Content.
• Manage complex calendars and travel arrangements.
• Coordinate newsroom-wide communications and correspondence.

Skills

Organizational skills

Verbal communication

Written communication

Problem-solving

Education

3+ years of experience as an executive assistant

Tools

Concur

Microsoft Office Suite

Adobe

Job description

1 day ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, Nexstar Broadcasting, is seeking professionals in Washington, DC. Apply via Lensa today!

The Hill is seeking a proactive and highly organized Executive Assistant & Newsroom Administrator to provide dedicated executive support to the SVP of Content and manage key administrative functions within the newsroom. This hybrid role focuses on ensuring seamless day-to-day operations for both the SVP and broader newsroom, balancing high-level executive support with essential office and workflow coordination. This position is fully on-site and requires in-office presence five days a week.

Key Responsibilities

• Executive Support to SVP of Content
• Manage the SVP’s complex calendar, including scheduling internal and external meetings across multiple time zones and prioritizing competing demands.- Coordinate domestic and international travel arrangements, preparing detailed itineraries and handling any changes in real-time.- Prepare, submit, and reconcile expense reports on behalf of the SVP using Concur, ensuring timely and accurate processing.- Anticipate needs and provide proactive support to keep the SVP’s daily workflow organized and efficient.
• Newsroom Administration & Operations
• Assist with Accounts Payable, including invoice processing, vendor coordination, and reconciliation of corporate credit card spending.- Act as delegate for company PCard expense reporting, ensuring proper coding, documentation, and compliance with expense policies.- Manage royalty payments and support quarterly 1099 reporting for freelance contributors, working closely with Finance and Editorial teams.- Coordinate with technical operations team to order and maintain office supplies; coordinate repairs, service orders, and food deliveries for business meetings, tracking participants for expense reporting.- Monitor and maintain conference room schedules, ensuring optimal use of meeting spaces.
• Communications & Correspondence
• Coordinate newsroom-wide and company-wide communication of business updates as needed.- Review, route, and respond to reader correspondence, press releases, and other general mail, ensuring timely action by relevant teams.- Manage the newsroom’s “Reader Messages” inbox, forwarding article edits, ad inquiries, and subscription questions to appropriate contacts.
  
  

Qualifications

• 3+ years of experience as an executive assistant, preferably supporting senior leadership in a fast-paced media or content-driven environment.- Proven ability to manage complex calendars, travel logistics, and expense reporting with precision.- Strong organizational skills and attention to detail, with the ability to juggle multiple priorities independently.- Familiarity with Concur, Adobe, Microsoft Office Suite; experience in Accounts Payable and office management is a plus.- Excellent written and verbal communication skills, with a professional demeanor and proactive problem-solving approach.- High level of discretion, integrity, and ability to handle sensitive and confidential information.
  
  

Work Environment

This position is based in The Hill’s Washington, D.C. headquarters and requires full-time, on-site presence five days a week to support executive leadership and newsroom operations.

All qualified candidates are encouraged to apply. We value the contribution of our employees and recognize their efforts by offering a competitive compensation plan $22.50-$24.00 hourly. Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. Part time employees are eligible for 401(k) and any local/state leave plans. Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.

Nexstar Media Group, Inc. (NASDAQ: NXST) is a leading diversified media company that produces and distributes engaging local and national news, sports and entertainment content across its television and digital platforms, including more than 310,000 hours of programming produced annually by its business units. Nexstar owns America’s largest local television broadcasting group comprised of top network affiliates, with 200 owned or partner stations in 116 U.S. markets reaching 220 million people. Nexstar’s national television properties include The CW, America’s fifth major broadcast network, NewsNation, our national news network providing “News for All America,” popular entertainment multicast networks Antenna TV and Rewind TV, and a 31.3% ownership stake in TV Food Network. The Company’s portfolio of digital assets, including its local TV station websites, The Hill and NewsNationNow.com, are collectively a Top 10 U.S. digital news and information property. For more information, please visit nexstar.tv.

EEO Statement: All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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