Executive Assistant New Seattle, WA

Gradial; Seattle, Northern (WA, KY); Hybrid; USD 115,000 - 135,000; Full time

Benefits offered by this job

Performance-based bonus

Equity awards

Medical, dental & vision

401k plan

Unlimited PTO

Seattle office with gym

Free lunch three days a week

AI infrastructure exposure

Job summary

Gradial, a Seattle-based AI-native content ops company, is hiring an Executive Assistant to support the C-Suite in a fast-paced, high-growth environment. You will own scheduling, travel, coordination, and follow-through to keep executives focused on high-impact priorities across the business.

You will create structure across competing priorities, anticipate needs, and ensure work progresses with minimal friction.

Qualifications

• 4+ years of experience in executive support or similar role in a fast-paced environment.
• Proven ability to manage multiple senior executives' calendars and complex travel schedules.
• Strong judgment, prioritization, and communication with internal and external stakeholders.

Responsibilities

• Manage calendars across the C-Suite and protect time for high-impact work.
• Coordinate domestic and international travel itineraries and logistics.
• Prepare executives for meetings with agendas, materials, and context.
• Drive follow-through by tracking commitments and next steps.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Tools

Outlook

Teams

Microsoft Office

Job description

Gradial is the marketing operations system of work that helps marketers and creatives move from idea to execution faster. Our platform orchestrates across martech stacks, workflows, and people to automate marketing execution, cutting execution time, so marketers focus on the work only humans can do: shaping brands, understanding customers, and creating the work that moves people.

Backed by leading investors, we're building software that adapts to the user, not the other way around. We move with urgency, operate with ownership, and solve hard problems from first principles. If you want to do ambitious work, take real responsibility, and help define the future of AI-native content operations, you'll do your best work here.

The Role

Gradial is hiring an Executive Assistant to support our C-Suite Executives in a fast-moving, high-growth environment. You will own the scheduling, travel, coordination and follow-through that keeps our C-Suite Executives focused on the highest-impact priorities across the business.

This role is about more than keeping calendars organized. You will create structure across competing priorities, anticipate needs and ensure important work continues moving without unnecessary friction. The right person will bring strong judgment, exceptional attention to detail and a proactive approach to supporting multiple executives with different priorities and working styles.

What You’ll Own

• Manage calendars across our C-Suite Executives, balancing competing requests and protecting time for the work that matters most
• Coordinate complex domestic and international travel, including itineraries, accommodations and last-minute changes
• Prepare executives for key meetings by organizing agendas, materials, context and logistics in advance
• Drive follow-through from meetings by tracking commitments, surfacing outstanding items and ensuring next steps have clear owners
• Serve as a trusted point of coordination across internal teams and external stakeholders, keeping communication clear and requests moving
• Anticipate upcoming needs, scheduling conflicts and operational gaps before they become blockers
• Support leadership meetings, offsites, customer engagements and team events from planning through execution
• Build simple, reliable systems for recurring executive workflows, documentation and information management
• Identify opportunities to reduce administrative overhead through better processes and lightweight automation

What We Need

• 4+ years of experience in executive support, executive operations or a similar role in a high-velocity environment
• Proven experience supporting multiple senior executives with complex calendars, shifting priorities and a high volume of moving pieces
• Strong judgment and prioritization skills with the ability to make thoughtful tradeoffs when competing needs arise
• Experience coordinating complex travel, external meetings and executive logistics with a high level of accuracy
• Comfort managing calendar and inbox workflows across multiple executives while maintaining clear organization
• Ability to anticipate needs, identify potential conflicts and solve problems before they become blockers
• Clear communication and strong follow-through, with a track record of closing loops and flagging issues early
• High level of discretion, ownership and reliability when working with sensitive information and executive priorities
• Ability to operate independently in ambiguous situations and adapt quickly as priorities change
• Comfort working in a Microsoft-first environment, including Outlook, Teams and related productivity tools
• Strong attention to detail and a practical mindset for improving systems and simplifying execution
• Ability to work onsite five days per week from Gradial's Seattle, WA office

Nice to Have

• Experience supporting executives across operations, marketing, sales or other go-to-market functions
• Experience coordinating executive team meetings, offsites or other cross-functional leadership activities
• Familiarity with AI and automation tools that improve speed, organization and reliability

Compensation

The salary range for this position is $115,000 - $135,000 annually. Final compensation will be determined based on factors such as experience, skills, and qualifications.

What we offer

• Performance-based annual bonus
• Meaningful equity awards
• Medical, dental & vision (fully covered for employees with 75% for dependents)
• Fertility & family-planning support
• 401k plan
• Unlimited PTO
• A beautiful Seattle office with a gym, sauna, and bike parking
• Free lunch three days a week in our HQ
• A front-row seat to building category-defining AI infrastructure

You’ll thrive here if you

• Learn quickly, actively seek out new challenges, and regularly reconsider "how it’s always been done."
• Want to have real impact with zero bureaucracy.
• Have an innate drive for being 1% better than the day before, building towards greatness.
• Embrace AI as a core tool for problem-solving, innovation, and scale.
• Show customer-obsession (internal or external), high ownership/accountability, and bias for action.
• Communicate clearly, directly, with curiosity, and assuming good intentions.
• Thrive in fast-paced, hyper-growth environments where building better > maintaining status quo.

AI Literacy & Interviewing Tools

As an AI-first company, we prioritize AI literacy as a core competency in our hiring decisions. We’re excited by candidates who thoughtfully apply AI tools in their work, but during interviews we’re focused onyou. This is your opportunity to show how you think, communicate, and solve problems. Over-reliance on AI-generated responses during the interview process (especially when it obscures your own voice) will result in disqualification. We want to understand your unique perspective and how you approach challenges, both with and without AI.

Gradial is dedicated to creating an environment where diverse perspectives are valued and all team members can grow. We offer competitive compensation, equity, flexible work hours, comprehensive benefits, and a collaborative culture focused on learning and impact.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Gradial's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.