Executive Assistant (NAP)

Native American in Philanthropy -Los Angeles, CA; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Full benefits package

Job summary

A non-profit organization in Los Angeles seeks an Executive Assistant to provide administrative support to the CEO. Responsibilities include managing schedules, coordinating travel, and liaising with other team members. Ideal candidates will have a bachelor's degree, at least three years of administrative experience in the non-profit sector, and proficiency in Microsoft Office and SalesForce. This position offers competitive pay and full benefits, emphasizing the importance of communication and organizational skills.

Qualifications

• Bachelor's degree or equivalent required.
• Three plus years senior level administrative experience required.
• Proficient in MS Office and SalesForce.
• Experience in communications, partnerships, public policy, and fundraising beneficial.
• Proficient in Microsoft Office, Adobe Acrobat, Social Media platforms and Salesforce or similar software.

Responsibilities

• Provide executive support to the CEO.
• Manage CEO’s calendar, travel, and correspondence.
• Prepare reports and correspondence for leadership.
• Acts as liaison with internal and external contacts for meeting materials and updates.

Skills

Administrative support

Strong communication skills

Microsoft Office proficiency

Travel coordination

Education

Bachelor's degree or equivalent

Three plus years senior level administrative experience

Experience in non-profit sector

Tools

SalesForce

Adobe Acrobat

Social Media platforms

Social media

Job description

Native Americans in Philanthropy (NAP) is a membership-based organization that promotes reciprocity and investment in, with and for Native peoples to build healthy and sustainable communities for all. NAP is a powerful and growing network of Native and non‑Native nonprofits, tribal communities, foundations and community leaders committed to engaging, learning and sharing resources and best practices grounded in the Native tradition of reciprocity.

NAP’s CEO is a valued voice advocating for effective and responsive philanthropy in, with, and for tribal communities. Her work requires extensive travel meeting with key stakeholders acting in concert with NAP’s mission.

Reporting directly to the NAP CEO, the Executive Assistant provides executive support in a one‑on‑one working relationship. The Executive Assistant conserves the CEO’s time and represents the CEO internally and externally, becoming a liaison between the CEO, key relationships, NAP board of directors, staff and consultants. NAP has dual offices in Los Angeles, California and Minneapolis, Minnesota. The Executive Assistant will work closely with NAP staff in both locations.

Roles and Responsibilities

Executive Support

• Performs administrative work of a confidential nature for the CEO. This support includes answering inquiries, scheduling and managing calendars and correspondence.
• Arranges the CEO’s travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations.
• Edits and proofreads correspondence, reports and materials for the CEO when needed.
• Acts with a high degree of independence as liaison with inside and outside contacts in preparing meeting materials, minutes, programs, updates, and other support functions related to the office.
• Prepares reports and correspondence for leadership and advisory teams.
• Stays abreast of news and developments in the field by reading websites and professional publications pertinent to NAP’s mission and activities, sharing important information with appropriate NAP team members.
• Develops, prepares, and/or composes responses to memos and correspondence requiring research, judgment and discretion; routinely writes, edits and submits materials for internal/external communications.
• Completes special assignments as assigned by the CEO.
• Conducts some travel based upon CEO’s schedule and needs of the organization.

Education Requirements

• Bachelor's degree or equivalent required.
• Three plus years senior level administrative experience with responsibility over multidisciplinary functions.
• Strong work tenure: three‑five years of experience working with a Native non‑profit organization and/or other community/economic development organization.
• Experience and/or interest in internal and external communications, partnership development, public policy, and fundraising.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Social Media web platforms and SalesForce or similar software.

Native Americans in Philanthropy offers a competitive salary and full benefits package. To apply, please send resume and cover letter to: [email protected].

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