Executive Assistant Mid-Level

Zel Technologies LLC; Reston (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401k immediate vesting with company

Bonuses for performance

Educational assistance and training

Flexible Spending Accounts

Health Savings Account with company"}

Job summary

ZelTech is seeking an Executive Administrator to provide high-level support to senior leadership in a secure DoD environment. You will manage calendars, prepare briefings, and coordinate travel while ensuring compliance with DoW processes and security requirements.

The role requires US citizenship, TS/SCI clearance with CI Poly, and 3+ years of experience. Proficiency in Microsoft Office and discretion with confidential information are essential.

Qualifications

• Must be a US citizen.
• Active TS/SCI clearance with CI Poly or ability to obtain.
• 3+ years of administrative or executive administrative experience.
• Strong proficiency in Microsoft Office Suite.
• Working knowledge of DoW processes and terminology.
• High school diploma or equivalent.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and coordination of meetings.
• Prepare, review, and distribute correspondence, reports, briefings, and presentations.
• Maintain records, files, and documentation per DoW processes and security protocols.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Manage travel arrangements, expense tracking, and logistical coordination.
• Ensure accurate and timely handling of sensitive and classified information.
• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.
• Support special projects and ad hoc administrative tasks as required.

Skills

Calendar management

Scheduling

Communication

DoW processes

Security/compliance

Time management

Education

High school diploma

Associate or bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Defense Travel System (DTS)

Job description

Job Summary

The Executive Administrator provides high-level administrative and operational support to senior leadership. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, secure environment. The Executive Administrator will manage daily administrative functions while ensuring compliance with Department of the Air Force (DoW) processes, terminology, and security requirements.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and coordination of meetings.
• Prepare, review, and distribute correspondence, reports, briefings, and presentations.
• Maintain records, files, and documentation in accordance with DoW processes and security protocols.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Manage travel arrangements, expense tracking, and logistical coordination.
• Ensure accurate and timely handling of sensitive and classified information.
• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.
• Support special projects and ad hoc administrative tasks as required.

Requirements

• Must be a US citizen.
• Must have an active TS/SCI clearance with the ability to obtain a CI Poly.
• Minimum of 3 years of administrative or executive administrative experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge and understanding of DoW processes and terminology.
• High school diploma or equivalent.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Successful background and drug screening check.

Preferred Requirements:

• Experience supporting senior-level executives in a government or defense environment.
• Familiarity with classified document handling and secure office operations.
• Experience using the Defense Travel System (DTS), including preparation and reconciliation of travel authorizations and expense reports.
• Associate or bachelor’s degree in business administration or a related field.
• Experience working in a fast-paced, mission-driven organization.

Physical Demands or Work Environment

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of the time is spent in an office setting.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

About ZelTech

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical & operational intelligence, physical & data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations.

Our Mission

Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives.

Our Workforce

ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professional, including many military veterans who challenge and support each other in seeking the right solutions to important matters.

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Employee discounts on various services and products

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.