Staff Operations Administrative Support Office

Zel Technologies LLC; Reston (VA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with company match

Flexible Spending Accounts

Health Savings Account (HSA)

Employee Assistance Program (EAP)

Bonuses for performance

Educational assistance

Job summary

ZelTech requires a Staff Operations Admin Support Officer to provide comprehensive administrative support to SCS Senior and Divisional Leadership for the Office of Space and Counterspace (SCS). The role supports a mission to deliver timely, objective intelligence to warfighters and partners, with a focus on executive-level administrative tasks across records, travel, and correspondence.

The ideal candidate has at least five years of specialized admin experience in DoD/IC, strong MS Office and

Qualifications

• US citizen required.
• Active TS/SCI clearance with Counter-Intelligence Polygraph.
• Minimum five years of specialized administrative experience, preferably at an executive/senior level in DoD/IC.
• Experience in preparation/editing of correspondence, summaries, guidance and reports.
• Background/credit check and drug screening completed.

Responsibilities

• Provide comprehensive administrative support to SCS Senior and Divisional Leadership.
• Screen incoming correspondence and determine actions.
• Assist in composing non-technical correspondence (endorsements, data requests, briefings, rosters, reports).
• Review outgoing documents for proper formats and grammar; ensure necessary coordination.
• Assist travel procedures, create and schedule travel orders in DTS; monitor official travel.
• Provide back-up support for official taskings as needed.
• Follow records management for storage, destruction of records and correspondence.
• Assist filing in central filing system, SharePoint and review documents for retirement/destruction.
• Schedule meetings and arrange travel.

Skills

MS Office Suite (Word, Excel, PowerPt)

SharePoint

Security clearance TS/SCI

Counter-Intelligence Polygraph

Executive administrative support

Tools

Defense Travel System (DTS)

Job description

* This position is eligible for a $500 ZelTech Non-Employee Referral fee. Contact ZelTech Recruiters for questions concerning this matter. *

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Job Summary:

ZelTech requires a Staff Operations Admin Support Officer to provide all administrative support to SCS Senior and Divisional Leadership on a full range of administrative duties for Office of Space and Counterspace (SCS). SCS acquires, tests, deploys, operates, and maintains multiple global networks of MASINT sensor systems. The mission of SCS is to provide “timely, objective and cogent military intelligence to warfighters, defense partners, and defense and national security policymakers. To aid in the execution of this mission statement, SCS has a critical support requirement for administrative and executive support to the SCS Head Quarters (HQ) element, as well as organizational support (security, administrative and logistical) to SCS as a whole.

Responsibilities

• Provide all administrative support to SCS Senior and Divisional Leadership on a full range of administrative duties.
• Screen incoming correspondence and determines appropriate actions.
• Assist in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters or reports.
• Review outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed.
• Assist SCS with travel procedures, to include coordination, creation and scheduling of travel orders in the Defense Travel System and monitor and track official travel for assigned personnel.
• Provide back-up support as needed, monitoring, organizing, responding, and distributing official (DARTs) and non-DARTs taskings in the event the Staff Operations Officer requires support, or is unable to perform against the requirement.
• Follow records management instructions and guidelines to assist in maintenance, storage, and destruction of all types of records and correspondence.
• Assist in filing/saving official records to the central filing system, shared folders, and SharePoint, and review documents for destruction or retirement.
• Scheduling meetings and arranging travel.

Requirements:

• Must be a US citizen.
• Active Top Secret/SCI clearance with a Counter-Intelligence Polygraph.
• Demonstrated Experience with the Microsoft Suite of tools (Word, Excel, Power Point, etc.) as well as experience with SharePoint.
• A minimum of five years' experience in a specialized administrative experience, preferably at an Executive and / or Senior level in Department of Defense (DoD) or Intelligence Community (IC).
• Experienced in the preparation and editing of correspondence, summaries, guidance and other documents.
• Successful completion of background/credit check and drug screening.

Preferred Requirements:

• DTS experience.

Physical Demands or Work Environment:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of the time is spent in an office setting.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

About ZelTech:

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical & operational intelligence, physical & data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations.

Our Mission:

Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives.

Our Workforce:

ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professional, including many military veterans who challenge and support each other in seeking the right solutions to important matters.

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Employee discounts on various services and products

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.