Executive Assistant - Medical Staff Administration

Montefiore Nyack; Village of Nyack (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Tuition reimbursement

Job summary

Montefiore Nyack Hospital is seeking an experienced Executive Assistant to provide administrative support to the Vice President & Chief Medical Officer and related areas, handling confidential duties with discretion. A high school diploma is required, a bachelor’s degree is preferred, and a minimum of four years’ executive assistance experience in a hospital setting is expected.

Proficiency in MS Word, Excel, and PowerPoint is essential for success.

Qualifications

• High School graduate required; Bachelor's degree preferred.
• Minimum of 4 years' work experience as an Executive Assistant, preferably in a hospital setting.
• Experience with MS Word, Excel and PowerPoint required; strong organizational and communication skills.

Responsibilities

• Provide advanced secretarial support to VP & Chief Medical Officer and reporting areas.
• Handle confidential duties with discretion and multi-task in a fast-paced environment.
• Demonstrate excellent organizational and communication skills.

Skills

Executive support

MS Word

Excel

PowerPoint

Education

High School diploma

Bachelor's degree preferred

Job description

**City/State:**Nyack, New York**Department:**Administration\\_4**Work Shift:**Day**Work Days:**MON-FRI**Scheduled Hours:**Day**Scheduled Daily Hours:**8 HOURS**Scheduled Weekly Hours:**40**Hourly Rate/Range:**0For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.**A.** Provides administrative / secretarial support and assistance to the Vice President & Chief Medical Officer and reporting areas, including credentialing areas. Responsible for performing advanced, diversified and confidential secretarial duties requiring broad and comprehensive administrative skills and experience.**B. Essential Job Qualifications****1.Education:**High School graduate required. Bachelors' degree preferred.**2.Experience:**Minimum of 4 years' work experience as an Executive Assistant, preferably in a hospital setting.**3.Training/Certification:****4.Licensure:**N/A**5.Other:**Experience with MS Word, Excel and Power point required. Must have the ability to multi-task in a high paced environment with outstanding attention to detail. Excellent organizational & communication (internal and external) skills required.**Hospital-Wide Standards****A. Organizational****Demonstrates adherence to Nyack Hospital \"We Care\" standards including:****WORKING TOGETHER*****\"I will*** **commit to work together in a courteous, respectful manner. I will demonstrate a positive spirit of service with all employees with whom I interact.\"**· **Place team success above individual recognition.**· **Be receptive to new ideas and approaches within my workplace.**· **Offer assistance generously without hesitation.****EMPOWERMENT*****\"I will*** **be accountable, responsible, and self-directed in all aspects of my work at all times.\"**· **See projects through to ensure completion.**· **Problem solve with patients, family members, and other employees.**· **Follow up to ensure a resolution.****COMMUNICATION*****\"I will*** **demonstrate positive communication in a clear, courteous and appropriate manner at all times.\"**·· **Use effective verbal and written communication to patients, families, visitors, using the principles of AIDET (Acknowledge, Introduce, Duration, Explanation, Thank You)**· **Use positive communication in my tone of voice, body language, and choice of words.**· **Respond to e-mails in a courteous manner, with-in twenty-four hours.****APPEARANCE*****\"I will*** **dress in a manner that reflects a professional and positive image of the hospital at all times\"*** **Maintain a clean, neat, and professional appearance which adheres to the hospital dress code policy.**· **Promote and adhere to Nyack Hospital's guidelines regarding a safe and clean work environment for employees, patients, families and visitors.****RESPONSIVENESS*****\"I will*** **demonstrate the ability to provide timely feedback and communication to patients, visitors, and coworkers.\"**· **Respond to patient call lights and ask if I can assist. (No Pass Zone).**· **Respond empathetically.**· **Apologize for delays and concerns.****EXCELLENCE IN SERVICE*****\"I will*** **strive to 'do my best everyday' in exceeding customer expectations.\"**· **Anticipate and address my patients', families and visitors needs.**· **Avoid negativity and exhibit a \"can-do\" attitude.**· ***\"Manage up\"*** **fellow employees, physicians, departments, and the organization, to increase patient confidence both internally and in the community.**· **Exit elevators to accommodate our patients' first.**· **Acknowledge people in the hallway by smiling and making eye contact.**· **Help lost guests and new employees by escorting them to their destination.**Montefiore Nyack Hospital is an equal employment opportunity employer. Montefiore Nyack Hospital will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.If you're a skilled healthcare professional who values teamwork and excellence in patient care, then Montefiore Nyack Hospital could be your perfect match. As part of the Montefiore Health System, we offer the quality of a premier academic medical center and the caring of a community hospital. We're committed to the health and well-being of Rockland County's residents and our team members, and offer flexible opportunities for per diem, part-time and full-time employment.**Team members benefit from:*** Robust compensation package, including competitive pay, medical benefits, tuition reimbursement and more* Outstanding professional staff* The clinical excellence of the Montefiore Health System* Opportunities for growth through training and continuing education* Equal Opportunity Employment* Zero tolerance policy for discrimination, harassment and abuse* Fair employment practices, including equal treatment in hiring, promotion and compensation* WE CARE code of conduct for all team membersOne of the top dining areas in the Hudson Valley, Rockland County features award-winning chefs and a growing craft beverage scene. Shopping options range from independent boutiques in quaint downtowns to the Palisades Center mall, a four-level shopping experience. Learn more about and in Rockland County.Safe, thriving communities with outstanding schools and healthcare make Rockland County ideal for both professionals and families. Whether you're growing your family and looking for good schools and family-friendly neighborhoods or growing your career and looking for higher education opportunities close to home, Rockland County has what you need.