Executive Assistant-Marketing (Job ID: JUNMEL1EA)

Inside Out Hiring; United States; Remote; USD 28,000 - 33,000; Full time

Benefits offered by this job

Remote-work flexibility

Job summary

Inside Out Hiring is seeking an Executive Assistant, Marketing Specialist for a remote role serving as the right hand to the CMO of an IT vocational school. You will own QA across funnels and landing pages, build AI-driven workflows, and manage multiple marketing initiatives while ensuring timely delivery of assets and insights.

Candidates should have 3–5+ years in marketing support or project management, strong English communication, and a keen eye for design.

Qualifications

• 3–5+ years in marketing support, project coordination, operations, or marketing PM.
• Hands-on CRM and landing page/funnel builder experience with basic troubleshooting.
• Proficient in AI tools used for workflows and QA with high judgment.
• Strong design sense and ability to review marketing assets for quality.

Responsibilities

• Oversee multiple marketing initiatives ensuring milestones and deadlines are met.
• QA funnels and landing pages for functionality, layout accuracy, and form integration.
• Create and maintain AI-driven workflows to boost marketing output.
• Manage executive inbox triage and dashboards for real-time prioritization.
• Audit marketing workflows and propose practical improvements.
• Coordinate cross-functionally with internal and external stakeholders.

Skills

AI fluency

Critical judgment

Design eye

English proficiency

Tools

Claude & Claude Design

CRM software

Landing page builders

Funnel builders

Job description

Exciting Remote Opportunity! We're Hiring an Executive Assistant, Marketing Specialist!

Are you a proactive, detail-oriented marketing project coordinator who excels at funnel quality assurance, executive support, and leveraging AI to streamline operations? We are seeking a full-time Executive Assistant, Marketing Specialist based in South Africa or LATAM to serve as the operational right hand to the Chief Marketing Officer of an innovative IT vocational school!

Job Details at a Glance

• Job Title: Executive Assistant, Marketing Specialist
• Job ID: JUNMEL1EA
• Industry: IT Vocational Education (Network Engineering & Cybersecurity)
• Location: South Africa or LATAM
• Job Status: Full Time
• Work Schedule: Monday to Friday, Mountain Time (MT) business hours
• Salary: $2,500 – $3,000 USD / month
• Target Start Date: ASAP

About the Client

Our client is an established IT vocational school dedicated to training career changers for high-impact roles in network engineering and cybersecurity. Serving adult learners transitioning into the tech sector, the institution operates with a high-growth marketing engine driving enrollment. This role is created to directly support the Chief Marketing Officer, centralizing project tracking, elevating quality assurance across marketing funnels, and freeing up the CMO to focus on strategic growth initiatives.

About the Role

You will serve as the strategic right hand to the CMO, managing multiple concurrent marketing initiatives to ensure deadlines and details are never missed. You will take full ownership of QA across funnels and landing pages, troubleshoot functional issues independently, build AI-driven workflows (leveraging Claude and Claude Design), triage executive communications, and proactively surface optimization ideas rather than simply executing tasks.

Key Responsibilities

• Marketing Project Oversight: Track and manage multiple concurrent marketing initiatives across the organization, ensuring milestones, asset handoffs, and deadlines stay on schedule.
• Funnel & Landing Page QA: Review conversion funnels and landing pages for flawless functionality, layout precision, copy accuracy, and form integrations, troubleshooting and resolving issues independently.
• AI Workflow Automation: Build and maintain automated, AI-driven workflows using tools like Claude and Claude Design to increase overall marketing output and speed.
• Inbox & Dashboard Governance: Manage executive inbox triage and maintain structured dashboards to give leadership real-time visibility into project priorities and bottlenecks.
• Process Optimization: Proactively audit marketing workflows, identifying inefficiencies and proposing practical systems improvements.
• Cross-Functional Coordination: Liaise between internal team members and external contributors to ensure tight alignment on goals and deliverables.

Qualifications & Skills

Core Requirements:

• Experience: 3–5+ years of proven experience in marketing support, project coordination, operations, or marketing project management.
• Funnel & CRM Literacy: Hands-on experience with CRMs and landing page/funnel builders, with the technical troubleshooting ability to resolve broken workflows or layout glitches independently.
• AI Fluency & Critical Judgment: Demonstrated proficiency using AI tools (such as Claude) as a strategic thinking partner while applying sharp human discernment and quality control to all outputs.
• Design & Creative Eye: Strong visual sensibility and design awareness, capable of reviewing or producing marketing assets that align with high creative standards with minimal revision.
• Mindset & Communication: Solutions-first communication style—bringing answers and recommendations rather than just escalating problems; flawless spoken and written C1 English for daily US executive collaboration.

Tech Stack Used:

• Claude & Claude Design
• CRM Software & Automation Platforms
• Landing Page & Funnel Builders
• Executive Inbox & Dashboard Management Tools