Executive Assistant & Marketing Coordinator

Theagentinsurance; Boardman Township, Northern (OH, KY); Hybrid; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health insurance

401K matching

Paid holidays

Profit sharing

Job summary

The Agent Insurance Services in Boardman, OH is seeking a Personal Assistant & Marketing Coordinator to support the principal directly. You will manage the calendar, handle the inbox, coordinate marketing efforts, and liaise with clients, carriers, vendors, and our team.

You will be the face of the agency in many interactions, schedule and track follow-ups, and help keep projects moving from concept to completion.

Qualifications

• Two or more years in an administrative, executive assistant, office manager, or event/marketing coordinator role.
• Strong writing skills and the ability to draft in the employer's voice.
• Excellent interpersonal skills and experience communicating with clients, carriers, vendors, and teams.
• Proficient with Microsoft 365 (Outlook, Word, Excel, Teams) and calendar management.

Responsibilities

• Own the calendar and inbox, scheduling, protecting, and drafting replies.
• Prepare meeting agendas and close the loop with follow-ups.
• Speak for the principal by calling clients, carriers, vendors, and partners.
• Follow up to secure signatures, documents, and required items.
• Deliver marketing materials to client/partner offices and manage shipments.
• Run events and trade shows, including setup, registrations, and post-event follow-up.
• Handle travel, expenses, and paperwork with receipts and reimbursements.
• Run personal errands as needed.
• Know project status and keep the principal informed.

Skills

Administrative experience

Strong writing

Communication skills

Event coordination

Microsoft 365

Phone etiquette

Discretion

Tools

Microsoft 365

Job description

The Agent Insurance Services in Boardman, OH is seeking a Personal Assistant & Marketing Coordinator to support the principal directly. You will manage the calendar, handle the inbox, coordinate marketing efforts, and liaise with clients, carriers, vendors, and our team.

You will be the face of the agency in many interactions, schedule and track follow-ups, and help keep projects moving from concept to completion.