Executive Assistant - Low Voltage Drives Business

Rockwell Automation; Mequon (WI); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health Insurance including Medical, )?

401k

Paid Time off

Parental and Caregiver Leave

Flexible Work Schedule

Job summary

Rockwell Automation is seeking a proactive Executive Assistant to support senior leadership, managing calendars, travel, events, and communications with meticulous attention to detail.

The role requires 6+ years of related experience, strong Microsoft 365 proficiency, and the ability to coordinate complex domestic and international travel and large events. A flexible, collaborative work style is essential for success in a fast-paced environment.

Qualifications

• Minimum of 6 years of related experience.
• High School Diploma or GED required.
• Experience supporting Vice President-level or senior leadership preferred.

Responsibilities

• Manage executive calendars, balancing priorities across time zones and stakeholders.
• Coordinate domestic and international travel, including itineraries and approvals.
• Plan and execute executive meetings, town halls, and leadership events with logistics and materials.
• Draft and edit confidential communications, presentations, and reports; track follow-ups.
• Promote process improvements to increase productivity and efficiency across leadership teams.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft 365

Teams

Excel

SharePoint

Copilot

Job description

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Position Summary

We are seeking a proactive, and technology-know-how Executive Assistant to support senior leadership and help drive operational excellence across the organization. This role serves as a trusted partner to executives, ensuring seamless management of schedules, travel, communications, events, and leadership engagements. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, anticipates needs before they arise, and leverages modern productivity tools and technology to improve efficiency and execution.

Key Responsibilities

• Executive Calendar & Schedule Management Manage complex executive calendars, balancing strategic priorities, customer engagements, leadership meetings, and travel commitments. Coordinate and prioritize scheduling across multiple stakeholders, time zones, and competing business demands. Prepare executives for meetings by organizing agendas, materials, and briefing documents. Monitor upcoming commitments and proactively identify conflicts, gaps, and opportunities.
• Travel & Logistics Coordination Plan and coordinate domestic and international travel arrangements. Develop detailed travel itineraries including flights, hotels, ground transportation, customer visits, and executive events. Manage last‑minute changes and resolve travel‑related issues quickly. Ensure compliance with company travel policies and expense procedures.
• Executive Events & Town Hall Management Lead planning of executive meetings, leadership offsite events, town halls, employee forums, and customer‑facing events. Coordinate venues, technology, communications, catering, registration, and event logistics. Develop event timelines and execution plans to ensure delivery. Support presentation preparation and meeting materials creation.
• Communications & Administrative Support Draft, edit, and manage executive communications, presentations, and reports. Coordinate leadership meetings and track follow‑up actions. Handle confidential information. Be the primary contact for all partners.
• Operational Excellence Promote process improvements that increase executive productivity and organizational efficiency. Use digital tools to automate workflows, manage projects, and improve collaboration. Support leadership teams with reporting, organization, and execution of main programs.

Essential Qualifications

What You Will Have Typically requires a minimum of 6 years of related experience. High School Diploma or GED

Preferred

Experience supporting Vice President-level or senior leadership roles. Advanced proficiency with Microsoft 365, including, Teams, Excel, SharePoint, and Copilot. Experience with event management, executive communications, and project coordination. Knowledge of budget management and expense reporting processes. Demonstrated experience organizing large events, leadership meetings, or company town halls. Experience coordinating complex domestic and international travel.

What We Offer

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
• To learn more about our benefits package, please visit at www.raquickfind.com.

Equal Opportunity Statement

We are an Equal Opportunity Employer including disability and veterans. If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at [phone].

About Rockwell Automation

Rockwell Automation, Inc. (NYSE: ROK), is a global leader in industrial automation and digital transformation. We connect the imaginations of people with the potential of technology to expand what is humanly possible, making the world more productive and more sustainable. Headquartered in Milwaukee, Wisconsin, Rockwell Automation employs approximately 28,000 problem solvers dedicated to our customers in more than 100 countries. To learn more about how we are bringing the Connected Enterprise to life across industrial enterprises, visit www.rockwellautomation.com.