Executive Assistant Louisville, CO

Roeslein & Associates, Inc.; Louisville (CO); On-site; USD 53,000 - 68,000; Full time

Job summary

Servtech, a Roeslein Company, is looking for an Executive Assistant I to provide reliable support in a controlled work atmosphere. The role involves assisting high-level executives with administrative tasks, ensuring effective communication with various stakeholders, and supporting accounting processes. Ideal candidates are detail-oriented, with strong communication and organization skills, thriving in both individual and team settings. Benefits include health insurance, a 401K plan, and paid leave.

Benefits

Health insurance plans

401K program

Paid Sick Leave

Paid Vacation

Paid Holidays

Education, Certification, and Tuition Reimbursement

Company-paid Life Insurance

Bonus based on Company performance

Qualifications

• 5-8 years of administrative experience preferred.
• In-depth knowledge of Microsoft Windows-based programs required.
• Strong communication skills required, both oral and written.

Responsibilities

• Provide clerical and administrative support including phone answering and document management.
• Prepare presentation materials and manage calendars.
• Support month-end close and other accounting processes.

Skills

Communication

Multi-tasking

Organization

Time Management

Education

High School Diploma or G.E.D.

Tools

Microsoft Windows

Job description

Servtech, a Roeslein Company, specializes in creating essential industrial equipment for various sectors such as energy, mining, industrial power, and bio-energy solutions. We have extensive experience in designing and manufacturing a variety of products including:

• Power Distribution Centers (E-Houses) (Oil, Gas, Water)
• LACT Stations, Custody Transfer Metering
• Prefabricated Pump Stations
• Instrument Air Stations
• Custom Electrical and Motor Controls and Panels
• UL Listed PLC Panels, SCADA, and Telemetry Systems
• Mission Critical (PDCs & Edge Data Centers)

To learn more about Servtech, please visit www.roeslein.com/servtech-inc

POSITION SUMMARY

Servtech, A Roeslein Company, is seeking an Executive Assistant I, reporting to the President of Traditional Oil and Gas in our manufacturing facilities for the energy, mining, industrial power markets, and Integrated bio-energy solutions. This individual must have the desire to perform quality work safely, be detail-oriented, and have a superior customer focus. This individual must be able to work independently as well as in a team environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
• Must comply with Roeslein’s core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.
• Requires a strong ability to multi-task and flexibility to learn and accept other duties.
• Requires effective time management skills, personal conduct, and change management abilities.
• Must have a positive attitude and cooperate well.
• Excellent organization and planning skills.
• Must be responsible and reliable.
• Provide clerical and administrative support, including answering phones, greeting visitors, running errands, copying, faxing, scanning, and filing.
• Prepare presentation materials in a variety of forms and formats.
• Schedule meetings, organize calendar events, and establish travel arrangements, including preparation of Travel Itineraries when necessary.
• Set up and maintain files, organize, and prioritize information, and generate correspondence and reports.
• Provide visible leadership engagement, be aware of housekeeping, and take additional safety precautions to ensure no one is put at risk.
• Do not take shortcuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk.
• Manage company events including scheduling and catering, including visitor lunches.
• Prepare and manage office and conference rooms for meetings with vendors and clients.
• Manage, stock, and order office, kitchen, and janitorial supplies. Maintain kitchen area and stocking/cleaning of all refrigerators (kitchen and conference rooms).
• Assist with the purchase of office supplies, furniture, maintenance of office equipment, and more, for the entire staff following company purchasing policies and budgetary restrictions.
• Enter approved expense reports for payment. Manage and pay per diem for traveling employees.
• Ensure that all visitors have reviewed our safety video and are equipped with proper PPE (Personal Protective Equipment).
• Ensure that all loaned PPE is clean and in good condition.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Conduct activities safely and healthily and work following established safety and company requirements.
• Support the month-end close and other accounting processes.
• Exhibit friendly, positive, and team-like behavior.
• Follow all Company policies and procedures.
• Ensure that personal behaviors and work practices are in line with Company safety standards.
• Ensure all incidents are reported and appropriately investigated following Company procedure.
• Collect and distribute incoming mail.
• Manage phone system database.
• Manage IT inventory.
• Conduct activities safely and healthily and work following established safety and company requirements.
• Assist accounting department on an as-needed basis.
  • Assist with set-up of new Jobs in Job Cost system – enter contracts, estimates, and change orders.
  • Assist with posting payments received from customers.
  • Assist with answering accounts payable inquiries and resolve accounts payable issues.
  • Assist with petty cash reconciliations.
  • Assist the accounting department with recurring Purchasing, AR, AP, and special projects.
• Support the month-end close and other accounting processes.
• Provide account coding for invoices for the department.
• Perform other duties as assigned.

SKILL/ KNOWLEDGE/ ABILITY/ EDUCATION/ EXPERIENCE

• High School Diploma or G.E.D. is preferred.
• Five (5) to Eight (8) years of administrative experience is preferred.
• Computer skills and an in-depth knowledge of Microsoft Windows-based programs are required.
• Excellent communication skills, both oral and written, are required.

WORK ENVIRONMENT

Work is performed in a controlled atmosphere.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. While performing the duties of this position, the employee is required to walk, stand, reach with hands and arms; talk and hear. Sitting 90%; standing/walking 10%. Occasionally lift and or move up to 20 pounds and 40 pounds rarely.

COMPENSATION AND BENEFITS

• $53,631.00 - $67,039 annually
• Health insurance plans for you and your family
• HSA (Health Savings Account)
• FSA (Flexible Spending Account)
• Dental/Vision/Life insurance
• A 401K program as well as an ESOP (Employee Stock Ownership Plan)
• Paid Sick Leave
• Paid Vacation
• Paid Holidays
• Education, Certification, and Tuition Reimbursement
• Paid Parental Leave
• $25,000 Company-paid Life Insurance
• Bonus based on Company performance

Servtech Inc., a Roeslein company, is an Equal Opportunity Employer. The job description does not necessarily contain all the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.

The deadline to submit applications is June 26, 2025