Bilingual Executive Assistant, Contingent Worker

Toyota North America; Santa Cruz (CA); On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Magnit Direct Sourcing on behalf of Toyota is currently hiring a bilingual Executive Assistant for a 12-month contract in Santa Cruz, San Carlos, or Marina, CA. The role provides primary executive support to the Group Vice President and shared administrative support to additional leadership team members.

The position requires English and Japanese fluency, strong organizational skills, and proficiency with Microsoft Office and collaboration tools.

Qualifications

• Fluency in English and Japanese required.
• Experience supporting executives (preferred).
• Knowledge of Japanese and American business culture.
• Proficient with Microsoft Office and collaboration tools (Slack, Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.

Responsibilities

• Provide dependable, proactive administrative support to the department and leadership.
• Serve as primary executive assistant to the Group Vice President.
• Provide shared administrative support to Flying Mobility leadership team.
• Schedule meetings and conferences; coordinate travel and logistics; prepare materials.
• Process expense reports and maintain documentation.
• Navigate Japanese and American business protocols in daily operations.

Skills

Bilingual fluency English/Japanese

Executive assistant experience

Executive support for leaders

MS Office Proficiency

Strong communication

Organizational skills

Tools

Slack

Zoom

Microsoft Teams

Job description

Magnit Direct Sourcing on behalf of Toyota is currently hiring a Bilingual Executive Assistant for a temporary assignment in Santa Cruz, San Carlos, or Marina, CA.

This is a 12-month contract. The pay range for this role is between $40.00 - $48.00/Hr. Benefits: Medical, Dental, Vision, 401K

Description

We are looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional leadership team members.

The primary responsibility of this role is to provide dependable, proactive, and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities, meetings, communications, travel, and business activities. Reporting to the Group Vice President, the person in this role will support the department’s objective to advance business priorities through strong coordination, communication, organizational effectiveness, and administrative excellence.

This position supports operations in San Carlos, Santa Cruz and Marina CA. The selected candidate will be expected to reside within commutable distance of Santa Cruz or one of the other two locations. Relocation assistance isn’t available for this position.

Key Responsibilities

• Providing dependable and proactive administrative support, including but not limited to actively staying informed of the department’s needs, projects, issues, meetings, people, correspondence, etc.
• Primary executive administrative support to the Group Vice President.
• Shared administrative support to members of the Flying Mobility leadership team, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance.
• Scheduling meetings and conferences, including:
  • Coordination of schedules and logistics
  • Travel arrangements
  • Venue selection and negotiation
  • Material preparation
  • Communications
• Expense reports.
• Coping with Japanese and American business protocols.

Qualifications

• Written and verbal fluency in both English and Japanese.
• Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
• Knowledge and understanding of characteristics and protocols in Japanese and American business culture.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook, Slack and Zoom).
• Excellent communication skills.
• Strong organization skills and detail oriented.

Added Bonus

• Japanese expatriate support experience.
• Pre-1st class or above in Japanese Secretarial Proficiency Test.
• Certified Bilingual Secretary (CBS).
• Pre-1st class or above in English Proficiency Test (for Japanese Native).
• Pre-1st class or above in Japanese Proficiency Test (for English Native)

Magnit Direct Source does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Magnit Direct Source support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, ‘job flexibility benefits’ [also known as I-140 or Adjustment of Status portability], etc.) now or in the future. You should not apply for this role if you will require Magnit Direct Source to assist with immigration support or sponsorship now or in the future.

Magnit is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

QUALIFICATION/LICENSURE

Work Authorization

Preferred years of experience

2 years

Travel required

No travel required