Executive Assistant - Life Solutions

Maplecroft; Jersey City (NJ); On-site; USD 73,000 - 90,000; Full time

Job summary

Maplecroft seeks an experienced Executive Administrative Assistant to support the President of Life Solutions and the Leadership Team in Jersey City. You will coordinate priorities, meetings, events, and ongoing executive activities across the organization.

You will handle confidential correspondence, prepare presentations, manage travel logistics, and maintain strong relationships with senior leaders globally, ensuring professional and timely communications.

Qualifications

• 5-10 years’ experience in a senior administrative role supporting executives with global responsibility.
• Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes.
• Strong writing and proofreading skills and attention to detail.
• Effective interpersonal and listening skills, and telephone etiquette.
• Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision.
• Professional demeanor at all times, regardless of pressures of the job.
• Executive presence, maturity and judgment, and sound decision-making to communicate at an executive level and maintain confidentiality.
• High level of motivation, integrity, self-confidence and initiative; collaborative team player with proactive approach.
• Flawless skills managing Concur travel and expense programs for global multi-currency travel.
• Proficient in MS Office (Word, Excel, Outlook and PowerPoint) and web-based programs.

Responsibilities

• Proactively manage and optimize the President of Life Solutions' calendar and priorities.
• Coordinate global and domestic travel logistics and optimize executive time.
• Maintain a pulse on the leadership team and engage as needed to prevent disconnects.
• Develop working relationships with executive communities for efficient functioning.
• Coordinate meetings and events across time zones, including logistics, vendors, and materials.
• Manage all types of daily correspondence and prioritize responses.
• Assist with writing and proofreading communications.
• Manage Board correspondence and a social media blog.
• Prepare, reconcile and track expense reporting and reimbursement via Concur.
• Coordinate setup and agenda for internal and external events across multiple time zones.
• Organize highly confidential company files and information.
• Provide overflow support and assist visiting senior leaders and C-suite as needed.
• Create professional visual presentations for senior management.
• Answer phones for executive management and collaborate with other assistants.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Concur travel

Written communication

Communication

Education

College degree

Tools

Concur

MS Office

Video conferencing

PowerPoint

Excel

Job description

• Locations 545 Washington Blvd, Jersey City, NJ, 07310, US
• Short Term Incentive No
• Long Term Incentive No
• Commission No
• Work Arrangement Onsite
• Budgeted Salary Currency USD
• Minimum Salary 81,500
• Maximum Salary 81,500
• Division Underwriting Solutions
• Legal Employer Flexible Architecture and Simplified Technology Inc.
• Disclaimer Annualized base pay may vary depending on geographic location, job-related knowledge, skills, and experience

Job Description

We're looking for a self-starter who has the ability and drive to provide high-level support for the President of Life Solutions and the Life Solutions Leadership Team. This role serves as a key partner to the executive leadership team, helping coordinate priorities, communications, meetings, events, and operational activities across the organization.

Responsibilities

Responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature. This Executive Administrative Assistant role requires a unique mix of strong organizational skills in order to collaboratively assist with activities and events,board–related presentations & correspondence, liaising with outside parties and guest speakers, scheduling town hall meetings, organizing off-sites, creating and updating presentations, writing and editing various communications,etc. The successful candidate will need to maintain continuous contact and personal communication with Verisk executive management and senior business leaders globally.You hold the front line of the organization you support, and working in the Executive offices of Verisk, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite.

The day-to-day expectations of this role are:

• Proactively manage and optimize the President of Life Solutions' calendar, priorities, and time allocation across key stakeholder groups, including customers, employees, shareholders, and enterprise priorities.
• Coordinate global and domestic travel logistics, anticipate conflicts, identify opportunities to maximize executive impact, and ensure efficient use of executive time and engagement.
• Maintain a strong pulse on the leadership team and broader organization. Proactively identify opportunities to engage when there might be signs of disconnect with Leadership Team
• Develop effective working relationship with other executive communities for constructive and efficient functioning of the executive
• Coordinating meetings involving all stages of planning including logistics, vendors and materials (whether in person, via telepresence or conference calls), and various other events for the President of Life Solutions, the Life Solutions Leadership Team, and a global team across multiple time zones.
• Managing all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization
• Assist with writing and proofreading various communications
• Manage Board correspondence and a social media blog
• Prepare, reconcile and track expense reporting and reimbursement via Concur
• Coordinate and facilitate the set-up and agenda for planning and execution of internal and external events, coordinating scheduling, accommodations, AV needs, catering, etc.
• Organize and safeguard all highly confidential company files and information
• Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and C-suite leaders, as needed
• Create and develop highly professional visual presentations for senior management.
• Answer phones for executive management. Take messages and answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phones

Qualifications

• 5-10years’ experience in a senior administrative role supporting executives with global responsibility. College degree desired but not required
• Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team’s needs
• Strong writing and proofreading skills and attention to detail
• Effective interpersonal and listening skills, and telephone etiquette
• Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
• Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners
• Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality
• High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants across Verisk
• Prior experience submitting expenses, providing heavy phone coverage, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required
• Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning
• Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism
• Driven to get things done with excellence and timeliness

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About Us

For over 50 years, Verisk has been the leading data analytics and technology partner to the global insurance industry by delivering value to our clients through expertise and scale. We empower communities and businesses to make better decisions on risk, faster.

At Verisk, you'll have the chance to use your voice and build a rewarding career that's as unique as you are, with work flexibility and the support, coaching, and training you need to succeed.

For the eighth consecutive year, Verisk is proudly recognized as a Great Place to Work® for outstanding workplace culture in the US, the fourth consecutive year in the UK, Spain, and India, and the second consecutive year in Poland. In addition, we’ve been recognized by The Wall Street Journal as one of the Best-Managed Companies and by Forbes as a World’s Best Employer, testaments to the value we place on workplace culture.

We’re 7,000 people strong. We relentlessly and ethically pursue innovation. And we are looking for people like you to help us translate big data into big ideas. Join us and create an exceptional experience for yourself and a better tomorrow for future generations.

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Property Estimating Solutions — offers property estimation software and tools for professionals in estimating all phases of building and repair to make day-to-day workflows the most efficient

Specialty Business Solutions — provides an integrated suite of software for full end-to-end management of insurance and reinsurance business, helping companies manage their businesses through efficiency, flexibility, and data governance

Catastrophe and Risk Solutions — provides risk modeling solutions to help individuals, businesses, and society become more resilient to catastrophic events.

Marketing Solutions — delivers data and insights to improve the reach, timing,relevance, and compliance of every consumer engagement

Life Insurance Solutions – offers end-to-end, data insight-driven core capabilities for carriers, distribution, and direct customers across the entire policy lifecycle of life and annuities for both individual and group.

Verisk Maplecroft — provides intelligence on sustainability, resilience, and ESG, helping people, business, and societies become stronger

Verisk Analytics is an equal opportunity employer.

Verisk invests in a benefits package for all employees that includes the following: Health Insurance, a Retirement Plan, Disability benefits, and a Paid Time Off program. We offer a competitive total rewards package that includes base salary determined based on role, experience, skill set, and location.

All members of the Verisk Analytics family of companies are equal opportunity employers. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran's status, age or disability. Verisk’s minimum hiring age is 18 except in countries with a higher age limit subject to applicable law.

Unsolicited resumes sent to Verisk, including unsolicited resumes sent to a Verisk business mailing address, fax machine or email address, or directly to Verisk employees, will be considered Verisk property. Verisk will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.