Executive Assistant, Legal

Kalshi; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Kalshi, a NYC-based financial markets company, seeks an Executive Assistant to support the General Counsel and the legal team. You will manage calendars across time zones, coordinate travel end to end, prepare materials for meetings, and handle expenses and invoicing with discretion.

You will interact with outside counsel, regulators, and internal stakeholders, maintaining organized contracts and corporate records while planning team events and handling sensitive information.

Qualifications

• 4+ years of experience as an Executive Assistant or legal secretary/paralegal support in a large law firm or equivalent.
• Familiarity with legal workflows, terminology, and the pace of in-house or law firm work.
• Exceptional organization and attention to detail; ability to manage many workstreams across multiple attorneys.
• Strong written and verbal communication, with comfort dealing with outside counsel and regulators.
• Proactive, resourceful problem-solver who anticipates needs and takes initiative.
• Ability to prioritize across multiple stakeholders and work late when required.
• Based in or able to work in person in downtown Manhattan.

Responsibilities

• Own and manage complex calendars across the legal team across time zones.
• Coordinate domestic and international travel end to end.
• Prepare and organize materials for meetings, board sessions, and regulatory calls.
• Manage expense reports, reimbursements, and outside counsel invoicing.
• Serve as a point of contact between the legal team and internal/external stakeholders.
• Support document management, filing, and organization of contracts and corporate records.
• Plan and coordinate legal team events, offsites, and meetings.
• Handle confidential information with sound judgment and discretion.

Skills

Calendar management

Travel coordination

Legal workflows

Communication

Discretion

Document management

Multitasking

Time zone coordination

Education

Bachelor's degree or equivalent

Job description

What is Kalshi?

Kalshi has defined a new category: prediction markets. Kalshi allows people to trade on the outcome of any events and turn any question about the future into a financial asset. Kalshi fought for years and legalized prediction markets in the US for the first time in history, is currently the fastest growing financial market in America, and has thousands of markets across politics, economics, financials, weather, tech, AI, culture and more.

We believe prediction markets have the potential to be the largest financial market because they turn anything into a financial position.

• Our vision: well... build the largest financial market on the planet.

• Our mission: bring more truth to the world through the power of markets.

Our culture is simple: we hire really talented people, work really hard, and enjoy the climb. We are looking for ambitious and exceptional people to join our (relatively small) team to help us build the next generation of financial markets.

About the Role

As Executive Assistant to Kalshi's Legal team, you'll be the operational backbone for our General Counsel and the broader legal team, keeping the group running seamlessly so they can stay focused on the complex regulatory and legal work of building a new financial market. You'll own complex calendar and travel management, anticipate needs before they surface, and serve as a trusted point of contact for outside counsel, regulators, and stakeholders across the company. The ideal candidate has cut their teeth at a large law firm, understands the rhythm and demands of legal work, and takes genuine pride in being the person who makes everything run on time and without friction.

What You'll Do

• Own and manage complex calendars across the legal team, scheduling across time zones and resolving competing priorities among multiple attorneys

• Coordinate domestic and international travel end to end, including flights, hotels, ground transportation, and detailed itineraries

• Prepare and organize materials for meetings, board sessions, and regulatory calls, including collating documents, decks, and briefing books

• Manage expense reports, reimbursements, and outside counsel invoicing/billing coordination

• Serve as a point of contact between the legal team and internal stakeholders, outside counsel, and regulators, handling all communication with professionalism and discretion

• Support document management, filing, and organization of contracts, corporate records, and legal correspondence

• Plan and coordinate legal team events, offsites, and meetings

• Take on occasional personal tasks and errands to help the legal team's leaders stay focused and efficient

• Handle highly confidential and privileged information with sound judgment and total discretion

What You Bring

• 4+ years of experience as an Executive Assistant or legal secretary/paralegal support role, ideally at an Am Law 100 or comparable large law firm

• Familiarity with legal workflows, terminology, and the pace of in-house or law firm legal work

• Exceptional organization and attention to detail; you keep many workstreams moving across multiple attorneys without letting anything slip

• Strong written and verbal communication skills, with comfort communicating with outside counsel and regulators

• A proactive, resourceful problem-solver who anticipates needs and takes initiative

• Skilled at managing competing demands and prioritizing across multiple stakeholders

• Flexibility to work later hours when the role calls for it

• Exceptional discretion and professionalism with confidential and privileged information

• Based in or able to work in person in our downtown Manhattan office

NYC Pay Transparency Disclosure:

Salary Range: $90,000-$140,000 annually plus equity and benefits. This range reflects current market data for this role. Kalshi has minimal hierarchy and broad variance in experience levels within each title; if your compensation expectations exceed this range, we encourage you to reach out - we're always happy to discuss.

Our Culture

Meritocracy is at our core, and we value people who take ownership and figure (usually hard) things out. We dream big. We love our craft deeply and are proud of what we put out in the world. We are committed to our vision of building something big ... but also useful: a product that brings more truth through the power of markets.

Kalshians are Kalshi’s most important asset: we pick Kalshians carefully, so we trust them fully on day 1.

Commitment to Equal Opportunity

Kalshi is committed to creating a culture of inclusion and belonging, and we are proud to be an equal opportunity employer. We believe it is our collective responsibility to uphold these values and encourage candidates from all backgrounds to join us in our mission. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, veteran status, age, or any other protected characteristic per federal, state, or local law. If you are passionate about what you do and want to use your talents to support our mission and values, we’d love to hear from you.