Executive Assistant, Legal

inspirebrands; Georgia; On-site; USD 65,000 - 90,000; Full time

Job summary

Inspire Brands is seeking a highly organized executive assistant to support two Legal Senior Vice Presidents in a fast-paced corporate legal environment. You will manage calendars, coordinate meetings and offsites, and prepare materials for leadership reviews.

Responsibilities include drafting and formatting communications, organizing contract and litigation data, and supporting department initiatives such as hiring, space planning, and leadership projects.

Qualifications

• High school diploma or GED required; bachelor's preferred.
• Minimum five years supporting senior executives, including C-suite.
• Experience supporting an in-house legal department or another professionally credentialed corporate function strongly preferred.

Responsibilities

• Manage calendars for two Legal SVPs and assist other leaders when possible.
• Coordinate meetings, offsites, executive briefings, and select enterprise events with senior leaders, cross-functional partners, and outside counsel.
• Prepare presentations, agendas, talking points, and recurring materials for legal leadership.
• Draft, proofread, and format correspondence and communications on behalf of the SVPs.
• Assist with organizing, reviewing, and maintaining contract, litigation, governance, compliance, and other legal-related data to support accurate reporting, tracking, and follow-up.
• Provide administrative and operational support across legal department initiatives, including hiring, department meetings, team member recognition, space planning, and leadership-level projects.
• Coordinate workstreams, inputs, milestones, deliverables, and dependencies across the legal department, outside counsel, and cross-functional business partners.
• Operate independently in a fast-paced, deadline-driven legal environment, exercising sound judgment, accountability, and flexibility as priorities change.
• Other duties as assigned.

Skills

Executive support

Calendar management

Communication

Organizational skills

Discretion

Relationship building

Proactive self-starter

Education

High school diploma or GED

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Contract lifecycle management tools

Litigation support tools

AI tools exposure

CRM familiarity

Job description

The purpose of this role is to provide high-level administrative and operational support to two Legal Senior Vice Presidents, enabling focused execution across legal department priorities.

RESPONSIBILITIES

• Manage complex, shifting calendars and prioritize executive time for two Legal SVPs and, as time permits, additional legal department leaders
• Coordinate meetings, offsites, executive briefings, and select enterprise events with senior leaders, cross-functional partners, and outside counsel
• Prepare presentations, agendas, talking points, and recurring materials for legal leadership
• Draft, proofread, and format correspondence and communications on behalf of the SVPs
• Assist with organizing, reviewing, and maintaining contract, litigation, governance, compliance, and other legal-related data to support accurate reporting, tracking, and follow-up
• Provide administrative and operational support across legal department initiatives, including hiring, department meetings, team member recognition, space planning, and leadership-level projects
• Coordinate workstreams, inputs, milestones, deliverables, and dependencies across the legal department, outside counsel, and cross-functional business partners
• Operate independently in a fast-paced, deadline-driven legal environment, exercising sound judgment, accountability, and flexibility as priorities change
• Other duties as assigned

EDUCATION AND EXPERIENCE QUALIFICATIONS

• High school diploma or GED required; bachelor's degree in business administration, legal studies, or a related field preferred
• Minimum five years of experience supporting senior executives, including C-suite, senior vice president, or executive vice president-level leaders
• Experience supporting an in-house legal department or another professionally credentialed corporate function strongly preferred

REQUIRED KNOWLEDGE, SKILLS OR ABILITIES

• Exceptional verbal and written communication skills
• Advanced organizational, time-management, and prioritization skills
• Demonstrated ability to handle privileged and confidential information professionally and discretely
• Strong executive presence and relationship-building skills
• Ability to anticipate needs and operate proactively without close supervision
• Familiarity with legal department operations, including contract lifecycle management, e-billing, and litigation and other legal support tools, preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); exposure to artificial intelligence tools used in a professional setting preferred

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,300 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC restaurants worldwide. We're made up of some of the world's most iconic restaurant brands, but we're much more than just a restaurant company. We're a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple - it's an experience. At Inspire, that's our purpose: to ignite and nourish flavorful experiences.