Executive Assistant : Law Firm; Hybrid

Jobot; Austin (TX); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Jobot is seeking an experienced Executive Assistant for a prestigious law firm in Austin, TX. The successful candidate will provide high-level administrative support, ensuring smooth office operations while managing confidential information and prioritizing a range of tasks. This is a unique opportunity requiring strong organizational and communication skills with a flexible hybrid schedule.

Benefits

401K Match

Flexible Scheduling

Competitive Compensation

Bonuses

Qualifications

• Minimum of 3 years of experience as an Executive Assistant, preferably in a law firm.
• Strong problem-solving skills and ability to make decisions under pressure.
• Proven ability to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to managing partners, including managing calendars and arranging travel.
• Assist with legal research and ensure compliance.
• Manage office budget and prepare expense reports.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tools

Microsoft Office Suite

Job description

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This range is provided by Jobot. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $90,000.00/yr

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Job details

Executive Assistant/ Hybrid/ Law Firm/ 401K Match/ Flex Schedule

This Jobot Job is hosted by Haley Lucas

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary $75,000 - $90,000 per year

A Bit About Us

We are seeking an experienced and professional Executive Assistant to join our prestigious law firm. The successful candidate will provide high-level administrative support to our managing partners, ensuring the smooth operation of our office. This is a unique opportunity to work in a fast-paced environment where your skills in organization, communication, and problem-solving will be greatly valued. You will be responsible for a wide range of tasks including travel arrangements, calendar management, meeting coordination, project management, and legal research. The ideal candidate will have a strong ability to multitask, maintain confidentiality, and work proactively. This is a permanent role, requiring a minimum of 5-7 years of experience.



Why join us?


Great 401K

TOP Benefits

Flexible Scheduling

Hybrid Schedule 2 days in the office, 3 days remote

Competitive Compensation

BONUSES!!

Job Details

Responsibilities

• Provide comprehensive administrative support to managing partners, including but not limited to, managing calendars, scheduling meetings, and arranging travel.
• Assist with the preparation and review of legal documents, contracts, and reports.
• Conduct legal research and ensure legal compliance.
• Manage office budget and prepare expense reports.
• Coordinate and manage projects, ensuring timely completion.
• Handle confidential information with discretion and integrity.
• Utilize Microsoft Office Suite for various administrative tasks.
• Provide excellent customer service to clients and stakeholders.
• Collaborate with the team to ensure smooth office operations.
• Use critical thinking and decision-making skills to solve problems and resolve conflicts.
• Prepare presentations and assist with meeting preparations.
  
  

Qualifications

• Minimum of 3 years of experience as an Executive Assistant, preferably in a law firm.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational skills and ability to multitask.
• Strong communication skills, both written and verbal.
• Proven experience in calendar management, meeting coordination, and travel arrangements.
• Experience in budget management and expense report preparation.
• Proven ability to handle confidential information.
• Strong problem-solving skills and ability to make decisions under pressure.
• Experience in legal research, legal document preparation, and contract review.
• Excellent writing, editing, and proofreading skills.
• Ability to work proactively and independently, as well as part of a team.
• Strong attention to detail and high level of accuracy.
• Knowledge of legal administration and compliance is a plus.
  
  

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Want to learn more about this role and Jobot?

Click our Jobot logo and follow our LinkedIn page!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services, Law Practice, and Government Administration

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