Executive Assistant IV

Fidelity Partners; Bethesda (MD); On-site; USD 56,000 - 79,000; Full time

Job summary

Fidelity Partners is seeking an experienced Executive Assistant IV to provide high-level executive, administrative, and operational support to senior leadership within the NIH in Bethesda, Maryland.

This on-site role requires independent management of complex calendars, travel, correspondence, procurement, and special projects, with a high degree of professionalism and discretion.

Qualifications

• College degree plus 4+ years related experience or HS diploma plus 8+ years related experience.
• Experience providing executive-level support.
• Strong organizational and time-management skills.
• Advanced computer skills with standard office apps and internet research.

Responsibilities

• Manage complex calendars and schedules for senior leadership.
• Coordinate meetings, conferences, and travel logistics.
• Prepare agendas, briefing materials, and executive communications.
• Draft, format, and edit correspondence and reports.
• Serve as liaison between leadership, internal offices, and external stakeholders.

Skills

Executive support

Calendar management

Communication skills

Discretion

Time management

Research

Presentation prep

Stakeholder liaison

C-suite support

Education

College degree

High school diploma/GED

Tools

Microsoft Office

SharePoint

Job description

Executive Assistant IV

National Institutes of Health (NIH) - Bethesda, Maryland
This Position Is Contingent Upon Contract Award

Work Location

On-Site - Bethesda, Maryland
National Institutes of Health (NIH)
1 Center Drive, Bethesda, MD

• Employment: Full-Time Contractor Position, W-2 through Fidelity Partners
• Schedule: Full-time, 8-hour workday. Normal operating hours are approximately 8:30 AM-5:00 PM, with the specific tour of duty established by NIH.
• Work Arrangement: Primarily on-site. Up to 240 hours of situational/ad hoc telework may be authorized with prior Government approval.
• Period of Performance: September 10, 2026-September 9, 2027, with an anticipated one-year option period through September 9, 2028 and a potential extension.
• Security: Level 1 - Non-Sensitive; successful NACI/suitability determination required.
• Government-Furnished Equipment: NIH will provide required equipment and workspace, including a laptop, monitors, ID badge, office/desk keys, and general office supplies.

Compensation & Benefits

• Total Compensation: $48.84/hour
• Paid Sick Leave: Up to 56 hours per year
• Paid Vacation: Two weeks after one year of service, increasing based on qualifying length of service
• Paid Federal Holidays: 11 per year

The $43.42 hourly wage corresponds to Administrative Assistant (01020) under Wage Determination No. 2015-4269, Revision 34. The applicable EO 13706 Health & Welfare rate is $5.42 per hour, bringing the combined wage and H&W amount to $48.84/hour.

Position Summary

Fidelity Partners is seeking an experienced Executive Assistant IV to provide high-level executive, administrative, and operational support to senior leadership within the National Institutes of Health (NIH) in Bethesda, Maryland.

The Executive Assistant IV will independently manage complex administrative functions, executive schedules, meetings, correspondence, records, travel coordination, procurement and property activities, and special projects. This position requires a high degree of professionalism, discretion, organization, and the ability to effectively support senior executives in a fast-paced environment.

Minimum Qualifications

Candidates must meet one of the following education and experience combinations:

• College degree plus a minimum of four (4) years of related experience; or
• High school diploma/GED plus a minimum of eight (8) years of related experience.

Candidates should also possess:

• Experience providing administrative or executive-level support.
• Strong organizational and time-management skills.
• Advanced computer skills and proficiency with standard office applications and internet research.
• Ability to manage complex calendars, schedules, meetings, and competing priorities.
• Ability to prepare professional correspondence, reports, presentations, and executive-level materials.
• Experience handling sensitive, confidential, and time-sensitive information with discretion.
• Strong written and verbal communication skills.
• Ability to interact professionally with senior leadership and personnel at all organizational levels.
• Experience supporting senior executives, SES-level officials, or C-suite leadership is highly desirable.

Duties and Responsibilities

The Executive Assistant IV will perform duties including, but not limited to:

• Manage complex calendars, appointments, meetings, and schedules for senior leadership.
• Coordinate meetings, conferences, events, and other executive activities.
• Prepare agendas, briefing materials, presentations, reports, correspondence, and other documentation.
• Coordinate meeting logistics and ensure required materials are prepared and distributed.
• Assist with travel planning, authorizations, itineraries, and related administrative documentation.
• Prepare and process personnel, procurement, property, and other administrative actions.
• Maintain databases, spreadsheets, records, files, and tracking systems.
• Organize and maintain electronic documents, SharePoint resources and document libraries.
• Draft, review, format, and edit correspondence and other executive-level materials.
• Serve as a liaison between senior leadership, NIH offices, administrative personnel, and external stakeholders.
• Respond to administrative inquiries and coordinate requests for information and data calls.
• Assist with developing and maintaining administrative policies, procedures, and standard operating procedures.
• Track deadlines, assignments, action items, and deliverables to ensure timely completion.
• Conduct internet and administrative research as requested.
• Analyze administrative processes and recommend improvements where appropriate.
• Provide support for special projects and other high-priority initiatives.
• Safeguard confidential, sensitive, and non-public Government information.
• Perform other executive and administrative support duties as assigned.

Government-Furnished Equipment and Workspace

NIH will provide the Government-furnished resources required for performance, including:

• Laptop computer
• Computer monitors
• NIH identification badge
• Office and desk keys
• General office supplies
• Government workspace

About Fidelity Partners

Fidelity Partners provides medical, technical, logistical, and administrative services to the federal government and commercial clients throughout the United States. We offer competitive compensation and benefits while providing opportunities to support important federal programs.

Fidelity Partners is an Equal Opportunity Employer.