Executive Assistant - Investment Banking

Macquarie Global Services; New York (NY); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave

Paid transition leave

Volunteer leave

Medical, dental, vision insurance

401(k) plan

Hybrid work arrangements

Equipment reimbursement

Employee Assistance Program

Job summary

Macquarie Capital is seeking an Executive Assistant to support senior leaders in our New York office. You will manage calendars, coordinate meetings, and oversee domestic and international travel using Concur, while contributing to document handling and cross-regional activities.

This high-visibility role requires professionalism, discretion, and the ability to thrive under pressure, with opportunities to lead team events and engagement efforts in a fast-paced environment.

Qualifications

• Demonstrates professionalism, organizational skills and attention to detail.
• Ability to anticipate needs of senior stakeholders in a fast-paced environment.
• Strong judgment and discretion handling confidential matters.
• Excellent interpersonal and communication skills across executives and teams.
• Proactive, solutions-oriented self-starter with strong time management.

Responsibilities

• Manage complex calendars for a senior executive team.
• Coordinate internal and external meetings across regions.
• Oversee domestic and international travel using Concur.
• Assist with document management and deal-related activities.
• Support cross-regional coordination and process improvements.
• Lead initiatives such as team events and engagement activities.

Skills

Calendar management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Cross-functional collaboration

Tools

Concur Travel

Job description

Join our team as an Executive Assistant supporting senior leaders within Macquarie Capital in our New York office. As an Executive Assistant supporting a dynamic, fast-paced team within Infrastructure Industrials and Leasing Advisory, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills and attention to detail.

While Macquarie offers hybrid working for many of our roles, this role does require 4 days a week in our office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

In this role, you will act as a trusted partner to a senior executive team, supporting ~8 leaders by managing complex calendars, coordinating meetings, and overseeing domestic and international travel using Concur. You will also contribute to broader team and deal‑related activities, including document management, cross‑regional coordination, and process improvements to enhance efficiency in a fast‑paced environment. This is a high‑visibility position offering direct interaction with senior stakeholders and opportunities to lead initiatives such as team events and engagement activities, ideal for someone who is detail‑oriented, collaborative, and thrives under pressure.

Salary range for this position: $90,000 - $105,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.

What you offer

• Demonstrates high professionalism, strong organizational skills, and exceptional attention to detail, with the ability to anticipate the needs of senior stakeholders in a fast‑paced environment.
• Exercises sound judgment and discretion, consistently handling sensitive and confidential matters with professionalism and confidence.
• Builds trusted relationships through strong interpersonal and communication skills, navigating complex situations with tact across executives, colleagues, and external partners.
• Operates as a proactive, solutions‑oriented self‑starter, effectively managing competing priorities, adapting to change, and delivering high‑quality outcomes under pressure.
• Brings advanced Microsoft Office proficiency, excellent time management, a collaborative mindset across teams and regions, and familiarity with (or the ability to quickly adapt to) the pace and expectations of a professional services or investment banking environment.

What we offer

At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real‑world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.