Executive Assistant III - Enterprise Technology

Grant PUD; Ephrata (Lancaster County); Hybrid; USD 71,000 - 112,000; Full time

Job summary

Grant PUD is seeking an Executive Assistant to provide high-level administrative support to a VP or Senior VP. The role includes scheduling, travel planning, data analysis, reporting, budgeting, and office coordination.

You will coordinate meetings, prepare agendas, take minutes, manage confidential information, and liaise with senior leadership and external partners. This hybrid office role is based at the Ephrata headquarters.

Qualifications

• Bachelor's degree in Business Administration or related field; or 2 additional years of relevant experience.
• 3 years of progressively responsible administrative support experience including travel planning, budget assistance, drafting correspondence, and project coordination/facilitation.

Responsibilities

• Provide confidential executive-level administrative support to assigned VP or SrVP.
• Schedule appointments, manage calendar, travel arrangements, and correspondence.
• Prepare meeting agendas, take minutes, and distribute follow-up documentation.
• Assist with budget tracking, reporting, and finance-related tasks.
• Liaise with senior leadership, staff, contractors, and external partners.
• Maintain documentation, data accuracy, and efficient office workflows.

Skills

Executive support

Travel planning

Budget assistance

Project coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office 365

Databases

Spreadsheets

Job description

Posting Details

• Posted on November 10, 2026

Locations

Showing 1 location

Ephrata Headquarters
30 C St SW
Ephrata, WA 98823, USA

• Hybrid
• Administrative Support
• Full-Time
• Requisition #: EXECU002727

Description

Closing Date to Apply: November 17th, 2026 @ 5 pm PST

Salary: $71,235.00 to $112,419.00

Midpoint: $91,827.00

Grant PUD posts the full salary range for each position. The midpoint is provided as a reference point and is not a guaranteed starting pay. Starting pay is based on job-related factors such as qualifications, experience, skills, internal alignment, and organizational needs. Most new hires are typically placed between the minimum and midpoint of the range.

Applicants meeting minimum qualifications may undergo further evaluation based on preferred qualifications and other job-related criteria. Only the most qualified candidates will be referred for further consideration.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Grant County PUD will conduct a background check after a contingent offer of employment has been made, if selected for this position.

The District may use the applicant pool and results from this recruitment to fill additional vacancies in the same classification for up to six (6) months following the recruitment closing date, consistent with District policy and applicable law.

Position Summary

Working under general direction, serves as the executive assistant on administrative matters to a Vice President (VP) or Senior Vice President (SrVP). Positions establish office procedures, standards, and deadlines. These roles
include complex administrative tasks such as organizing work, travel planning, data analysis/tracking, report compilation, database management, and office coordination functions.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Provide confidential, executive level administrative support to assigned VP or SrVP.
• Exercise independent initiative, judgment and discretion when making decisions. Anticipates the business needs of VP or SrVP.
• Utilizing various tracking systems and software, input data, verify accurate, organized and timely representation of information to enable leadership to make data informed decisions.
• Provides complex administrative support for managers in budget functions.
• Participates in establishing short and long-term work plans and performance goals.
• Support departmental initiatives and projects and assist with tracking progress and deliverables.
• Liaise with other executive assistants, senior leadership, and external partners to coordinate activities.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Responsible for scheduling appointments, making phone calls, scanning, and filing, responding to emails, finalizing travel arrangements, and monitoring the schedule of various upper management employees; handle the receiving, sorting, and dispersing of mail, inventory etc.; demonstrates a high level of organization to facilitate the success of supported individuals.
• Ensure that invoices submitted are within contract boundaries. Maintain documentation and aid in the payment process of such invoices.
• Contribute to a successful and productive work group through positive interactions, active listening, meaningful collaborations, and the constructive exchange of ideas designed to meet or exceed the organization's strategic goals.
• Coordinate and maintain effective executive level office procedures and efficient workflows. Communicate in a confidential, professional, respectful, and courteous manner with all Grant PUD personnel, contractors, and customers on behalf of the VP or SrVP. Assist with answering phone calls using initiative and judgment to see those matters requiring attention are referred to the appropriate staff member.
• Coordinates weekly meetings, prepares meeting agendas, produces meeting minutes, and provides follow up documentation to managers and department heads; prepare and schedule various training events; facilitate meeting success by providing and ensuring all arrangements are scheduled.
• Assist in placing orders and following up on orders placed; create and update various spreadsheets to document orders placed and budget spent; track budgets for all units and appropriately document costs; work
  with managers to maintain solid budget foundation and plan.
• Prepares annual reports and resolves contractual issues.
• As needed, coordinates space management with appropriate internal groups (i.e., Facilities) including renovation and/or remodeling; assists in preparation of long-range plans for space utilization and renovation.
• Participates in strategic and quality planning process.
• Coordinates with program managers and budget staff in preparing budget-related information.
• Coordinates policy matters within the Grant PUD and with other outside entities (as needed); investigates and coordinates operating methods and procedures with other similar organizations; develops improved administrative methods.
• Coordinates administrative standards and procedures for independent departmental functions.
• Prepares correspondence for supervisor; exercises signature authority on administrative correspondence when requested.
• Represents and/or communicates on supervisor’s behalf at meetings, conferences, etc.; speaks for supervisor on administrative policy matters as needed.
• Leads and/or coordinates projects as needed.
• Establishes procedures and interprets and applies administrative policies to the work of the department.
• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD/IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
• Actively participate in all aspects of our safety program, including but not limited to:
  • Following all safety policies and procedures.
  • Alerting supervisors and coworkers to unsafe or hazardous working conditions.
  • Reporting any safety incidents or close calls within 24 hours to your supervisor.
  • Accepting feedback from supervisors and coworkers regarding your own safety performance.

Required Qualifications

• Bachelor's degree in Business Administration or related field, or 2 additional years of relevant experience in lieu of degree.
• 3 years’ of progressively responsible administrative support experience including travel planning, budget assistance, drafting correspondence, and project coordination/facilitation.

Preferred Qualifications

• Experience in a public utility or government agency.
• Experience providing administrative support to a senior or executive level manager.
• Relevant training or certifications in areas such as continuous improvement, organizational change management, project management, or Certified Administrative Professional.

Other Knowledge, Skills & Abilities

• Knowledge of organizational policies and procedures; business and administration principles and concepts; public utility processes; department policies and procedures; file and records management; office organization principles, and parliamentary procedures.
• Skill in operating a personal computer and general office equipment; typing and entering data with speed and accuracy; travel arrangements; computer software relative to maintaining databases, spreadsheets, and word processing; utilizing Microsoft Office 365 applications; working well under pressure; interpersonal skills including clear and concise communication both in writing and verbally; and use of personal judgement, discretion, tact, courtesy, patience, and confidentiality.

Physical Requirements

• Position may be eligible for hybrid work arrangement: Yes No
• Majority of work is performed in a standard office setting.
  • Will perform work onsite at the locations of the assigned Business Units
• Typical shift of employees in this position: 8 hours 9 hours 10 hours 12 hours

*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE). The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.