Executive Assistant II: Budget & Strategy for Libraries

City of Flagstaff; Flagstaff (AZ); On-site; USD 57,000 - 86,000; Full time

Benefits offered by this job

ASRS Retirement Match

Deferred Compensation Options

Health, Dental and Vision coverage

Flexible Health Savings Accounts

13 Paid Holidays, Vacation, Sick Leave

Job summary

The City of Flagstaff is seeking an Executive Assistant II to serve as the Library Director’s right hand, coordinating the Library Administration Office and supervising an administrative team member. You will develop, analyze, and monitor budgets for both City libraries and the Coconino County District, while supporting strategic planning, policy development, and State Library reporting.

You will provide high-level, confidential support to the Director, from project management and research to

Qualifications

• Bachelor’s degree required.
• Two years budgeting and/or general accounting experience including experience with administering or managing grant-funded budgets.
• Two years of supervisory experience.
• Education/experience substitutions allowed year-for-year; minimum supervisory requirement cannot be substituted.

Responsibilities

• Complies with financial reporting requirements for federal, state, and local entities.
• Provides excellent customer service to internal and external customers.
• Administers the library program, including scheduling employees, handling incidents, and providing general guidance; handles emergencies and difficult situations.

Skills

Budgeting

General accounting

Supervisory experience

Grant budgeting experience

Education

Bachelor’s degree

Job description

The City of Flagstaff is seeking an Executive Assistant II to serve as the Library Director’s right hand, coordinating the Library Administration Office and supervising an administrative team member. You will develop, analyze, and monitor budgets for both City libraries and the Coconino County District, while supporting strategic planning, policy development, and State Library reporting.

You will provide high-level, confidential support to the Director, from project management and research to